February 20, 2007

Lent Township Board Meeting

Official Minutes

Township Board meeting was called to order by Chair G. Olson at 7:30 pm.

In attendance were Supervisors Gene Olson, Lyle Johnson, Larry Peterson; Treasurer Pam Olson; and Clerk Roxanne Kahler.

The Pledge of Allegiance was recited.

Chair Olson commented that there was an insurance review with the insurance carrier prior to the board meeting from 7:00 pm to 7:30 pm. and that insurance updates will follow. G. Olson requested review of the agenda presented by the clerk. Peterson asked to have added to the agenda the clerks hours be revisited. L. Johnson asked to have the Stacy Sewer charges be added to the agenda.

Johnson made a motion to approve the agenda with the additions presented, Peterson seconded. Motion passed.

Minutes from the January 16th board meeting were reviewed. Johnson made a motion to approve the minutes, Peterson seconded.

Discussion: Peterson commented that he mentioned to the clerk that Dave Milles information should be edited down. All ayes. Motion passed.

G. Olson requested that the minutes or February 12^th from the Board of Audit meeting.

Johnson made a motion to approve the Board of Audit meeting and the also include the February 16^th compensation fee meeting. Peterson seconded. Motion passed.

Claims against the Township were presented by the Treasurer P. Olson. Johnson made a motion to approve the claims as presented except the invoice from City of Stacy Storm Utility. Peterson seconded. Motion passed.

Engineer Jim Johnson

Road Project LT307 335^th St.

Jim Johnson opened the bids.

For Bituminous Surfacing on Existing 335^th Street between co. Rd. #78 and Elmo Avenue

6 bids received until February 17, 2007 until 2:00 pm

Bidders:

ASTECH Corp. $146,929.80

Dresel Contracting  $142,495.00

Hardrives, Inc.  $154,523.68

Knife River  $149,344.35

Rum River Contracting  $159,920.55

T.A. Schifsky & Sons, Inc.  $163,527.25

Jim Johnson recessed from the meeting to look over all bids for completed information.

Planning & Zoning:

Dave Milles gave his proposal for Consulting Services Contract on the developing of the Rural Transit District Center. He would have the comprehensive plan ready to give to the Planning Committee by their April meeting. Planning Committee then would have it ready to be adopted by August. The County has agreed to adopt our comp plan material. Time line for land acquisition is for 2008. 2010 is the completion date for the plan design and then be built by 2012.

Peterson made a motion to give D. Milles a contract for Consulting Services. Johnson seconded. Motion passed.

G. Olson commented that a letter was received from the Environmental Services & Zoning director and County attorney and discusssed the points of transfering over the planning & zoning from county to Lent Township. They did not want to turn over the wet lands or wet lands regulations, but they did let everything else be turned over.  The letter was asked to be signed and returned only after we forward our planning and zoning ordinances or comp plans that we have already sent to them twice and looks like they really haven’t read them.

D. Milles commented that the building permit fees changes from Jack Kramer needs to be changed and incorporated into the zoning ordinance, but needs to be presented to the planning and zoning committee, then presented to the board to be adopted. The adoption would take place at the April 17^th board meeting.

At 8:05 p.m. a motion by Johnson to recess from the regular board meeting for the public hearing on revising the park commission ordinance no. 91-2 section 102  . Peterson seconded. Motion passed.

Park Commission

Peterson said that the Park commission ordinance was established in 1991 and that there should be some changes. Section 102., remove five voting members and replace with up to seven voting members. Section 102.2 remove four-fifths and add two-thirds. 102.1 will be removed from the ordinance. This ordinance will be a revision and not a adopting a new ordinance. There is $43,200.00 being held at the County for use on park development or repairs. We do have the forms to be able to apply for the money but a Park Commission is needed to be able to receive the money. L. Peterson is liaison for the Park Commission. One item that needs to be addressed is to change the stands at the ball park.

Johnson made a motion to approve the propose revisions to the existing park ordinance that was presented by Peterson. G. Olson seconded.

Discussion: Johnson asked that clerk to edit the existing ordinance for appropriate signatures.

Motion passed.

There are already five people on the Park Commission and they need to be appointed by the board:

Brian Randt, Doug Weeks, Bob Schule, Al Schultz, Ryan Schuler, Larry Peterson – Liaison

Plus two unnamed people yet to be appointed

G. Olson made a motion to approve, Johnson seconded. Motion passed.

Hearing concluded at 8:15 p.m. regular meeting restarted.

Stacy Park Commission is holding their meeting on Feb. 22 at 7:00 pm. Possibly Bryan Randt will be able to attend.

Boy Scouts

Bill Monson from the Boy Scouts asked for the hall rental to be waived so that they could hold a District Derby on April 14, 2007 at 7:00 am to 4:00 pm. Barbecue hot dogs permitted out side.

A motion was made by G. Olson. Johnson seconded. Motion passed.

Patrice Palmer

No show.

Bank Certificate for Deposit

P. Olson responded that a CD will mature on March 26, 2007. Amount is $25,000. Motion is needed for bank to be able to cash in the CD.

Johnson made a motion. Peterson seconded. Motion passed.

Printer Contract

Clerk Kahler commented that OKI will be sending a new top of printer as is not being able to upgrade the softer on it. No charge. The printer contract would be a 1000 copies per month for $25.00 a month and if you go over 1000 then it would by $.025 extra. If color copies are made during the month it would be $.08 a copy. This cost includes any repairs, parts and toner that would be needed.

A charge would be for a bill of health before this contract can be set up which would be $250.00. Kahler will look into seeing if the charge can be dropped or reduced. Peterson commented that we should go for a year contract. The contract can be discontinued at any time.

Motion was made by Johnson. Peterson seconded. Motion passed.

Road Report

Johnson reported that the roads are in good shape for normal winter driving. Gravel roads have a hard surface under a light mud foundation and doesn’t think that the blade is necessary as we will still be getting some cold weather to hardened up the road again. There are 46 tires that were picked up this month, along with a refrigerator. John Stewart commented that there are some bad cracks on Iris Avenue.

Follow up Fee’s for Dave Benson

Events are running close to 8 hours and that $100.00 per event is fine with Dave Benson for his fee.

Treasurers’ Comments

P. Olson commented that the direct deposit for the 2 employees can be done, and that there won’t be any fees to run this type of payroll. A secure line through DSL will run from the township to be able to conduct this procedure. P. Olson recommended that this be setup just for the 2 employees at this time.

Clerk’s comments

G. Olson commented that there will be a designated line for the fax machine installed. The cost is $53.94 plus $.95, if we use it, for long distance a month.

Johnson commented that Vonage to be looked into also for fax for a $25.00 a month and that it runs on DSL.

Motion was made by Olson for clerk to look into getting a fax line. Peterson seconded. Motion passed

Correspondence:

Clerk Kahler received a letter from the First National bank that they were acquired by Associated Bank and that nothing will change as for how the bank will run.

Youth Service Bureau will be having a luncheon for anyone who would like to attend the date is March 8 to thank the Township for there contributions, held at the Forest Hills Golf course.

A Chisago County Zoning Ordinance will hold a hearing at 7:00 p.m. on March 1, 2007 about Amador Township’s request to amend county zoning ordinance Section  5.09. This is about the Rural Village Center.

Chisago County Local Board of Appeal and Equalization hearing will be here on Thursday, April 19, 2007 at 6:00 pm. This is for anyone who disagrees about there land values. All board members should be present.

Exel Energy will hold a public meeting regarding the Chisago Line project from Lindstrom to Wisconsin.

Spring Short Courses will be held on Monday, March 26, 2007, for board members, treasurer and clerk. Pre registering is not needed.

Storm Sewer

Johnson commented that he got a hold of County Auditor Freed. Mr. Freed emailed Johnson two documents about how the county will assess over due charges on the rental house taxes. The amount is about $47.00.

Motion was made by Johnson to start paying the fee and to pay the overdue bill. Peterson seconded. Motion passed.

Clerk’s Hours Revisited

Peterson commented that we should give the clerk 4 hours of overtime without asking permission. This is to be used over a two week pay period.

D. Milles asked if Kahler would record the minutes at the Board of Adjustment. G. Olson commented that we needed an official person to record the minutes and that John Stewart from the Planning and Zoning Committee or the Township clerk needs to be at the meeting. D. Milles said that he would talk to J. Stewart to see if he can be at the Board of Adjustment.

Motion made by G. Olson to have the clerk have 4 hours of overtime. Peterson seconded. Motion passed.

Jim Johnson Returned to Meeting

Dresel Contracting had the lowest bid with $142,495.00 and J. Johnson recommended that a letter of award will be sent to them. The three lowest bids need to be held until the bid with Dresel Contracting is executed accepted. Second was ASTECH Corp., third was Knife River, fourth was Hardrives, Inc., fifth was Rum River Contracting, and sixth was T. A. Schifsky & Sons, Inc. J. Johnson will send letters out to the other contractors with amounts included.

Motion was made by Peterson to accept Dresel‘s low bid.. Johnson secondeded. Motion passed.

Letters to residents don’t need to be sent. A preconstruction conference will be held before the start of the construction, that will start between June 11 and August 31. Once started it will take 30 days for completion.

It’s required by law to fill out a storm water permit, construction activity and a pollution prevention plan will also be needed. MPCA charges $400.00 for this permit. Hakanson Anderson Assoc. will pay the $400.00 and then charge the township accordingly. The federal state tax ID# is also needed. J. Johnson will be responsible for the project but needs a backup person and G. Olson said that he would be.

Natures Reserve

A letter of credit held by the Chisago County Zoning Department for $50,000.00 for bituminous surfacing. Work has been completed except for the bituminous, which will be done this summer.

The county sent J. Johnson a reduction letter of credit and was not brought to the board last November, 2006. Since the township has taken over the planning and zoning a letter would be needed to be sent to the township for reduction. A resolution will be written up by J. Johnson to be sent to the County.

Oakmarsh

The township has not received a letter of credit for $176,000.00. Whatever cost of the driveways or mailboxs should come out of the $12,000.00, and that a letter of credit will have to be looked at, to see if there is any amount of money is to be taken out of. G. Olson said that we need look at Oakmarsh for further information.

Lyons Street

Feasibility for Lyons street info was sent from J. Johnson and that it will be looked at in 2009 for possible paving.

Peterson informed J. Johnson that the city of Shafer is looking for an engineer and J. Johnson asked if he could use Lent Township for recommendation. G. Olson commented that he could.

Motion was made to adjourn by G. Olson.  Peterson seconded. Motion passed.

Meeting ended at 9:40 pm

___________________________                              ___________________________

Board Chair Signature                                                  Clerk Signature