October 16, 2007

Lent Township Board Meeting

Official Minutes

Township Board meeting was called to order by Chair G. Olson at 7:30 pm.

In attendance were Supervisors Gene Olson - Chair, Larry Peterson, Dave Milles; Treasurer Pam Olson; and Clerk Roxanne Kahler.

Public in attendance were Bernice Woods, John Granger, KimMarie Granger, Don Mudrick, Jerry Schroeder, Norm Kahler, and Mike Olson

The Pledge of Allegiance was recited.

G. Olson requested a review of the agenda presented by the clerk. Milles made a motion to approve the agenda as presented, Peterson seconded. Motion passed.

Consent Agenda

G. Olson brought the consent agenda to the floor for approval:

1. Minutes from the September 18, 2007 board meeting were reviewed.

      Peterson requested in the minutes, to add 2007 after the date of August 21 (August 21, 2007) and under Snow Plow Driver to take out or Sunday after pay on a holiday.

      Milles made a motion to approve the minutes as prepared, Peterson seconded. Motion passed.

G. Olson requested approval of the following items:

   1. Net Pay for Payroll Period ending 9/22/2007 for 2 items in the amount of $2299.78

   2. Net Pay for Payroll Period ending 10/6/2007 for 2 items in the amount of $2279.20

   3. Net Pay for October 16, 2007 Board meeting for 6 items in the amount of $1857.88

   4. Claims List for Approval for 35 items in the amount of $17,318.31

   Milles made a motion to approve, Peterson seconded. Motion passed.

Old Business

Fire Department

G. Olson reported that the Stacy/Lent Fire Department training simulator was quoted by WHP to cost $38,000.00 for the foundation, block, and flatwork. With the volunteers who have supplied the labor and the cost of cement, the amount to date is $9,148.36. A sidewalk on the south end of building stills need to be completed. This has saved the training simulator $30,000.00. G. Olson requested to research legality to give gift cards, in the amount of $20.00 to $25.00 from Menard’s, to the 24 volunteers.

G. Olson reported that the Lent Township requested Gambling funds in the amount of $10,000.00 towards the training simulator from the Stacy/Lent Fire Department Relief Association.

Peterson made a motion to approve, Milles second. Motion passed.

Personnel Manual

G. Olson reported that a discussion had been made with the maintenance person, about pay on a holiday when called in. P. Olson commented that the holiday premium pay needs to be stated to the description of Emergency Work in addition to that there should be a minimum of two (2) hours for call out.

Milles made a motion to table the decision of Amendment 07-001 for further discussion, Peterson seconded. Motion passed.

Planning Commission

D. Milles reported that the Planning Commission reviewed two Certificates of Land Use Compliance that were tabled from the September 12 meeting until complied with.

Rodney Ebnet on 5448 Emily Lane, Stacy, has a lawn mowing service and needs more time. The Planning Commission gave Mr. Ebnet until the next Planning Commission meeting on November 14, 2007.

Troy and Marcy Colberg, who live at 31671 Elmwood Trail, are in violation for installing a driveway for a pole barn without a permit. G. Olson reported that Troy had 30 days from September 18, 2007 to comply with Lent Township’s specifications sheet. G. Olson reported that the $300.00 driveway application fee with no refund, has not been paid and Clobbers has not complied with the arrangements. G. Olson requested that this matter be turned over to the Planning Commission for a land use violation.

Milles reported that Ron Phillipe and Andrene Pfannenstein, who live at 30200 Fir Trail, have complied with the outstanding violations and has taken care of the criminal citation with the County and did not receive an order of restoration.

Milles made a motion to give Ron Phillipe and Andrene Pfannesnstein a Certificate of Land Use Compliance. Peterson seconded. Motion passed.

Milles reported that John and KimMarie Granger, who live at 33273 Falcon Avenue, filed a Conditional Use Permit for a cabinet shop and legal service business. There was a public hearing and it is requested that a motion be made to accept the permit. If one business ceases, then the other business needs to amend the permit. A building permit needs to be acquired for a shed being built for an out door wood burner.

Milles will propose a change to have two or more businesses, that are applied for at the same time, can be on the same Conditional Use Permit.

Milles made a motion to accept the Conditional Use Permit, Peterson seconded. Motion passed.

Milles reported that the Rural Transit Center (RTC) Development Plan meeting was held on Monday, October 8^th and there was a low attendance. At each of the meetings they are approving two (2) of the goals and the next public hearing is being scheduled for January 2008.

Milles reported that the new building permits are supporting the program.

Park Commission

Milles reported that two (2) to five (5) members were in attendance for the last Parks Commission meeting. A park plan still has not been received. G. Olson reported that a park plan is needed by January 2008 to be able to receive money by spring. G. Olson reported that the Park Commission is given one (1) more month or another direction will be taken.

Road Report

Peterson presented a written road report.

Treasurers Comments

No comment.

Clerk’s Comments

Kahler reported correspondence and action was taken as necessary.

Kahler reported AED training will be on October 29, from 6:00 pm to 9:00 pm.

Kahler reported that Union Gospel Mission request was received and there wasn’t any action.

Kahler reported that Youth Service is having an open house, Thursday, November 7, 2007.

Kahler reported that a Rush Line Corridor agenda was received.

Kahler reported that the Staff Meeting Minutes was available.

Milles made a motion to accept the Staff Meeting Minutes. Peterson seconded. Motion passed.

Supervisors

Peterson reported that Geri Olson will be using the hall for Youth Fire Arms Safety Class starting October 22 thru 25 from 6:00 pm to 9:00 pm.

G. Olson tabled the Lent Township Reimbursement Policy until the Staff meeting on Monday, November 12 at 9:00 am.

New Business

Hall Rental

G. Olson reported that new Lent Town Hall rental forms are ready for approval.

Milles made a motion to accept the Lent Town Hall rental forms, Peterson seconded. Motion passed.

Data Privacy Act

P. Olson reported that the Data Privacy Act is presented for acceptance. Peterson reported that on page 3, says Exhibit G, Notice to Juvenile, as there is no Exhibit G, needs to be removed. On page 5, under B, it mentions Exhibit H, but there is no Exhibit H, needs to be removed.

G. Olson requested P. Olson to correct the Data Privacy Act.

New Township Logo

P. Olson requested to have a logo contest. The logo that is being used does not represent the Township. A contest would be a citizen involvement and for professionals. A $100.00 prize would be presented to the winning logo.

Milles made a motion to proceed with a new logo, advertise in newsletter and on the web site, and have P. Olson run the contest, Peterson seconded. Motion passed.

Audience Comments

KimMarie Granger reported that the new logo should be legally documented as the Lent Township logo, so that the logo cannot be reused by any other company or person.

Upcoming Meetings

Peterson reported that he will only be able to attend one of the meetings on Wednesday, October 24, either CATO or Stacy/Lent Fire Relief Association meeting. G. Olson reported that a banker from Horizon bank will be present at the CATO meeting to speak about fund availability and requests that the Lent Township board be present.

Jim Johnson – Lent Township Engineer

Jim Johnson reported that an application fee is on the Conditional Land Use Permit and escrow funds are not in the ordinance. Johnson presented information from Bethel and Hanssan Townships on escrow fees.

Johnson also reported that he has not received the information from Josh Kopp to be able to present the building permit.

Motion was made to adjourn by Peterson.  Milles seconded. Motion passed.

Meeting adjourned at 8:59 p.m.