The meeting minutes for this date are not yet available. Meeting minutes are published only after they have been approved by the Lent Town Board at the next regular meeting. (i.e., June's minutes will be posted following the July board meeting where they will be officially approved.)
The meeting minutes for this date are not yet available. Meeting minutes are published only after they have been approved by the Lent Town Board at the next regular meeting. (i.e., June's minutes will be posted following the July board meeting where they will be officially approved.)
The meeting minutes for this date are not yet available. Meeting minutes are published only after they have been approved by the Lent Town Board at the next regular meeting. (i.e., June's minutes will be posted following the July board meeting where they will be officially approved.)
The meeting minutes for this date are not yet available. Meeting minutes are published only after they have been approved by the Lent Town Board at the next regular meeting. (i.e., June's minutes will be posted following the July board meeting where they will be officially approved.)
The meeting minutes for this date are not yet available. Meeting minutes are published only after they have been approved by the Lent Town Board at the next regular meeting. (i.e., June's minutes will be posted following the July board meeting where they will be officially approved.)
The meeting minutes for this date are not yet available. Meeting minutes are published only after they have been approved by the Lent Town Board at the next regular meeting. (i.e., June's minutes will be posted following the July board meeting where they will be officially approved.)
The meeting minutes for this date are not yet available. Meeting minutes are published only after they have been approved by the Lent Town Board at the next regular meeting. (i.e., June's minutes will be posted following the July board meeting where they will be officially approved.)
The meeting minutes for this date are not yet available. Meeting minutes are published only after they have been approved by the Lent Town Board at the next regular meeting. (i.e., June's minutes will be posted following the July board meeting where they will be officially approved.)
The meeting minutes for this date are not yet available. Meeting minutes are published only after they have been approved by the Lent Town Board at the next regular meeting. (i.e., June's minutes will be posted following the July board meeting where they will be officially approved.)
The meeting minutes for this date are not yet available. Meeting minutes are published only after they have been approved by the Lent Town Board at the next regular meeting. (i.e., June's minutes will be posted following the July board meeting where they will be officially approved.)
The meeting minutes for this date are not yet available. Meeting minutes are published only after they have been approved by the Lent Town Board at the next regular meeting. (i.e., June's minutes will be posted following the July board meeting where they will be officially approved.)
The meeting minutes for this date are not yet available. Meeting minutes are published only after they have been approved by the Lent Town Board at the next regular meeting. (i.e., June's minutes will be posted following the July board meeting where they will be officially approved.)
The meeting was called to order by Chairman Gene Olson at 7:00 pm. The pledge of allegiance was recited. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
Public in attendance were John Stewart, Don Mudrick, Bob Cash, Jerry Schroeder, Andy Zuercher and Diane Lundeen.
Lyle Johnson moved to approve the meeting agenda as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson read the consent agenda as follows:
Total: $ 119,310.13
Mike Olson moved to accept the consent agenda as presented by the clerk and treasurer. Lyle Johnson seconds. All in favor, motion carried.
Mike Olson moved to approve the December 21, 2010 Board Meeting minutes as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the January 10, 2011 Staff Meeting minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
COMMITTEE REPORTS
Planning and Zoning
John Stewart reported on the Planning and Zoning meeting held on January 12, 2011. The entire meeting was spent discussing the interim use permit, as developed by Jennifer Haskamp. The Planning and Zoning Committee recommended setting the Interim use fees the same as the Conditional Use Permit fees. A public hearing was scheduled for Wednesday, February 9, 2011.
Gene Olson explained the interim use permit and why one is needed in the township. An interim use permit has a start date and an end date unlike a conditional use permit which runs with the property.
Roads
Lyle Johnson reported on roads. The roads are snow covered, ice covered and in winter condition.
OLD BUSINESS
FD Retirement Contribution-Follow-up
Pam Olson commented on the Fire Department contribution fund. The Joint Powers Board cannot contribute the Firefighters’ wages to the Relief Association Pension fund through the government pick-up plan. The Pension fund is over funded at the current rate of $1,000/year of service, according to Bernie Rauen. The Firefighters will request $1,200/year of service from the Joint Powers at the March meeting. The pension fund would currently be 90-95% funded at the $1,200/year of service rate.
NEW BUSINESS
Jerry Schroeder-Stacy Lions
The Lions would like to run a water line and sewer line to the Lions room in the back room at the town hall. The Lions would like to donate money to have this done. They need water in the back bar for clean up and for an ice machine and possibly a small on demand water heater. Jerry Schroeder will be the contact person.
Jerry Schroeder asked about getting a reduced fee for renting the hall for benefit on April 9, 2011 for Rock Mueller who has pancreatic cancer. The Lions put on the fundraiser. Gene moved to waive the hall rental fee and only charge the $100 reservation fee. Lyle Johnson seconds. All in favor, motion carried.
Jennifer Haskamp
Mike Olson suggested setting up hours for Jennifer at the Town Hall on the same day as the regular Planning and Zoning meetings. Gene Olson moved to schedule Jennifer Haskamp’s office hours from 3:00 pm to 6:00 pm on the second Wednesday of every month. Lyle Johnson seconded for discussion. Mike suggested a friendly amendment to the motion so that the board would have the ability to add hours if needed. Gene Olson agreed to the amendment. All in favor, motion carried.
Building CD Fund
Lyle Johnson moved to renew the Building CD with First State Bank of Wyoming. Gene Olson seconds. The term will be for one year. All in favor, motion carried.
Insurance Review
Lyle Johnson moved to keep our Township insurance with Country Mutual and pay the premium when the bill comes. Mike Olson seconds. All in favor, motion carried.
Tesoro 3:2 Liquor License
Lyle Johnson moved to allow Gene Olson to sign the Tesoro 3.2 liquor license for Tesoro. Mike Olson seconds. All in favor, motion carried.
Reed Maslowski- Youth Gun Training
Don Mudrick will open and close the hall for the youth gun training in February.
We R Able-Summer Hall Rental
Gene Olson suggests renting a standard porta potty for outside at the town hall. Both of the bathrooms in the hall are handicap accessible. The building is always open for We-R-Able, so they would have access to the inside bathrooms. The township will save $600 by renting a standard porta potty. Laura will let We-R-Able know it is ok for them to use the hall and store their belongings in the building.
Lyons Street Maintenance Agreement with Linwood
Gene Olson proposed a Maintenance agreement with Linwood Township. Linwood Township would be responsible to pay Lent Township for 50% of the snowplowing on Lyons Street, 100% for 241st Lane, 242nd Lane and Feller Street and 100% for grading and snowplowing on 238th Street. Lyle Johnson moved to accept the agreement. Mike Olson seconds.
Post Office Bulk Mailing Permit vs. UPS
Mike Olson made a motion to move our bulk mailing permit to UPS Store in Forest Lake. Lyle Johnson seconds. All in favor, motion carried.
Treasurer Comments
Pam noted that on January 31, 2011 is the Audit and Budget meeting.
Clerk Comments
Laura noted that she is working on a newsletter and asked for ideas.
Supervisor Comments
Mike Olson noted that the sign inventory is complete.
Lyle Johnson noted he will be at the MAT L&R Days on February 9, 2011.
Gene commented on an email from Center for Urban and Regional Affairs (CURA), University of Minnesota.
Gene also noted that Ziegler Cat is looking at buying our grader, and we could upgrade. Gene will look at the possibility of upgrading the grader and may look at some graders in Duluth, but no decision will be made now.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 8:08 pm.
The meeting was called to order at 7:00 pm by Chairman Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, Clerk Laura LeVasseur, and Planner Jennifer Haskamp.
Public in attendance were Don, Mudrick, John Stewart, Bob Cash, Randy Koivisto, Diane Lundeen, Mark Koran, and Mike Willcoxen.
The Pledge of Allegiance was recited.
Lyle Johnson moved to approve the meeting agenda as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to approve the consent agenda as presented by the treasurer and clerk. Lyle Johnson seconds. Gene Olson read the Consent agenda as follows:
Total: $ 46,641.23
All in favor, motion carried.
Lyle Johnson moved to approve the January 18, 2011 Board Meeting Minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to approve the January 31, 2011 Board of Audit and Budget Meeting Minutes. Lyle Johnson seconds. All in favor, motion carried.
Mike Olson moved to approve the February 7, 2011 Staff Meeting Minutes as presented by the clerk. Lyle Johnson seconds. All in favor motion carried.
Mike Olson moved to rescind the motion from the February 7, 2011 Staff Meeting for a public hearing for Valley Paving. Lyle Johnson seconds. All in favor, motion carried.
COMMITTEE REPORTS
Planning and Zoning
John Stewart reported on the February 9, 2011 Planning and Zoning meeting. There was a public hearing for amendments to Chapter 2 and Chapter 10 of the Land Use Regulations to add an Interim Use permit. The Planning and Zoning Committee recommends approval of the amendments to chapter 2 and chapter 10 of the Land Use Regulations.
A letter of interest was received from Don Bilunas to be on the Planning and Zoning Board. The Planning and Zoning Committee recommends appointing Don Bilunas to the Planning and Zoning Committee.
Valley Paving requested a special meeting to speed up the process of their Interim Use permit. The board refused to honor their request for a special meeting.
Lyle Johnson moved to appoint and welcome Don Bilunas to the Planning and Zoning Committee. Mike Olson seconds. All in favor, motion carried.
Road Reports
Lyle Johnson reported on roads. The roads are in winter condition. With the weather being so nice, the snow/ice is starting to melt.
OLD BUSINESS
New Truck for Maintenance Department
The maintenance department is currently driving a 1978 Chevrolet. The frame is bent and the truck is worn out. Gene Olson asked what truck we are looking for and if there was a preference on a make or model. Lyle Johnson noted that the maintenance employees would like the truck to be a diesel and 1-ton. Mike Olson suggested the truck be a GM product or Dodge, and to stay away from Ford.
NEW BUSINESS
Land Use Regulations- Interim Use Permits Chapter 2 and Chapter 10
Land Use Planner, Jennifer Haskamp read the findings of fact as stated below:
The Township’s findings are as follows:
1. The Township finds that Conditional Uses and Conditional Use Permits are too permanent and restrictive for some uses and do not allow the Township to permit certain uses for specific time periods;
2. Furthermore that Conditional Uses and Conditional Use Permits do not provide adequate protection to the Township and its residents with respect to changes within the township including potential future land use and zoning conflicts;
3. Per Minnesota State Statute §462.3597 Towns have the authority to allow Interim Uses within the Township provided that the Interim Uses meet the criteria as stated herein:
a. The use conforms to Zoning Regulations.
b. The termination date or event can be defined with certainty.
c. The use will not impose additional costs on the public.
d. The user agrees to the conditions.
4. The Township finds that Interim Uses appropriately address the needs of the Township to allow certain uses if restricted to specific timeframes which can be accomplished with an Interim Use Permit.
5. All applications for an Interim Use Permit must adhere to the process as described in the amended zoning ordinance and shall include a duly noticed public hearing for each request.
6. Interim Use Permits allow for the periodic review and a defined time period and can be tied to a specific occurrence of a particular event, or until the zoning regulations no longer permit it.
7. All Interim Uses shall be in compliance and consistent with the Township’s official Comprehensive Plan.
Mike Olson moved to accept the amendments to Chapter 2 and Chapter 10 and adopt the resolution as presented. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to adopt the changes to the zoning ordinance of Chapter 2 and Chapter 10 as presented. Mike Olson seconds. All in favor, motion carried.
Treasurer Comments
Treasurer Pam Olson presented a current cash balance statement. The beginning balance as of January 1, 2011 was $689,690.67. The ending balance as of January 31, 2011 was $575,212.54. The current balance on the training simulator is $97,014.47.
Clerk Comments
Clerk Laura LeVasseur read a thank you card that was sent from the Stacy Lions. Laura commented that the newsletter is complete and ready to go out.
Supervisor Comments
Supervisor Lyle Johnson noted that he had attended MAT L&R Days.
Lyle noted that Parks Committee will meet on February 22, 2011 and the next Joint Powers Meeting is March 7, 2011
.
Chair Gene Olson commented on the Oxford Township Fire Contract we have with them.
Gene noted that we are looking at ideas for the town hall building maintenance and addition.
Mike Olson moved to adjourn the meeting. Lyle Johnson seconds. All in favor, motion carried. Meeting adjourned at 8:00 pm.
The meeting was called to order at 7:02 pm by Clerk Laura LeVasseur. Also in attendance were Supervisor Gene Olson, Supervisor Lyle Johnson, Supervisor Mike Olson, and Treasurer Pam Olson.
Public in attendance were
The Pledge of Allegiance was recited.
Supervisor Lyle Johnson read the Oath of Office.
Treasurer Pam Olson read the Oath of Office.
Laura LeVasseur called for nominations for a Chairperson. Mike Olson nominates Gene Olson as Chairperson. Lyle Johnson seconds. Gene Olson abstained from voting. Motion carried.
Mike Olson moved to approve the meeting agenda as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the consent agenda as presented by the Treasurer and Clerk and read by Supervisor Gene Olson. Mike Olson seconds. All in favor, motion carried.
Total: $ 52,119.24
Mike Olson moved to approve the March 7, 2011 Staff Meeting Minutes as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the February 15, 2011 Board Meeting Minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to approve the March 8, 2011 Board of Canvass Meeting Minutes as presented by the Clerk. Gene Olson seconds. All in favor, motion carried.
ORGANIZATION OF THE TOWNSHIP
1. Pay gopher bounty-$2.00 per gopher (Front feet and tail required) Gene Olson moved to allow the board and clerk to pay $2.00 for the gopher bounty. Lyle Johnson seconds. All in favor, motion carried.
2. Road, Grading, and Snow Removal Supervisor- Mike Olson moved to nominate Gene Olson to be the Supervisor of roads. Lyle Johnson seconds. All in favor. Motion carried.
3. Monthly Road Inspections-Gene Olson moved to nominate Lyle Johnson to do monthly road inspections. Mike Olson seconds. All in favor, motion carried.
4. Depositories-First State Bank of Wyoming- Lyle Johnson moved to allow the treasurer to choose at her own discretion which bank to use. Gene Olson seconds. All in favor, motion carried.
5. Representative to the Lent Township Planning Commission- Gene Olson moved to designate Gene Olson and Mike Olson as the representatives to the planning commission. Lyle Johnson seconds. All in favor, motion carried.
6. Designate an official newspaper-Mike Olson moved to keep using the ECM post Review as the official newspaper for all township notices. Lyle Johnson seconds. All in favor, motion carried.
7. Township Health Officer- Gene Olson moved to designate the on call Doctor at Fairview Lakes Hospital in Wyoming. Lyle Johnson seconds. All in favor, motion carried.
8. Relief Association Trustee- Mike Olson moved to designate Lyle Johnson as the Relief Association Trustee. Gene Olson seconds. All in favor, motion carried.
9. Representative at Chisago County Planning Commission-Mike Olson volunteered to be the representative to the Chisago County Planning Commission.
10. Representative to the Lent Township Park Committee- Gene Olson moved to designate Lyle Johnson as the representative to the Parks Committee. Mike Olson seconds. All in favor, motion carried.
11. Meeting Schedule
Monthly Board Meetings: Third Tuesday of each month at 7:00 p.m. Held at the Lent Township hall. Please contact the Lent Township Clerk, one week in advance to be placed on the agenda.
Planning and Zoning Commission: Second Wednesday of each month at 7:00 p.m. Contact the Lent Township Clerk, one week in advance to be placed on the agenda.
Park Commission: Last Tuesday of the Month at 7:00 p.m.
Staff Meetings: First Monday of the month at 9:00 a.m.
Stacy/Lent Area Fire Department Joint Powers Board:
Meets on the first Monday in March, August, and December at 7:00 p.m. Meetings are held at the fire station located at 30785 Forest Blvd in Stacy.
Chisago County Association of Township Officers (CATO): Last Wednesday of each month at the Senior Center Building in North Branch, MN, 55056 at 7:00 p.m.
Any special or emergency meetings and hearings that may be called will be posted at the official township boards and/or published in the official Township newspaper.
Lyle Johnson moved to keep the meeting schedule the same. Mike Olson seconds. All in favor, motion carried.
2011 SERVICE CONTRACT REQUESTS
Lyle Johnson moved to allow Gene Olson to sign the Contract for Service with Chisago County Recreation for $1,000. Gene Olson seconds. All in favor, motion carried.
The other request for service contracts will be tabled until the April Board Meeting so that the board can further review the requests.
COMMITTEE REPORTS
Planning and Zoning
John Stewart from Planning and Zoning commented on the March 9, 2011 Planning and Zoning Meeting. There was a Public Hearing for and Interim Use Permit application that was received from Valley Paving, to construct a temporary asphalt plant for road re-construction on I-35 between North Branch and Forest Lake. A few people from the public attended the public hearing to voice their concerns about road traffic, noise and security of the plant.
The Planning and Zoning Commission recommends approval of the interim use permit as prepared by Township Planner, Jennifer Haskamp.
A request for a second driveway was also discussed at the meeting. The planning and zoning commission will meet at the property to discuss the second driveway.
Mike Willcoxen sent a letter of intent to be appointed to the Planning and Zoning Commission. Mike is currently on the Board of Adjustments for Lent Township. The Planning and Zoning Commission would like the Town Board to appoint Mike Willcoxen to the Planning and Zoning Commission.
A previous zoning violation of Fir Trail may have re-occurred. Planning and Zoning will look into this further.
Planning and Zoning will be holding a work session on March 28, 2011 at 7:00 pm to discuss planning at the RTC District.
Road Reports
Lyle Johnson commented on roads. Road restrictions are on as of March 14. Roads are in spring condition (muddy).
OLD BUSINESS
NEW BUSINESS
Valley Paving Interim Use Permit
Lyle Johnson moved to approve the Interim Use Permit for Valley Paving to construct a temporary asphalt plant located on the corner of I-35 South Bound and County Road 17. Mike Olson seconds. All in favor, motion carried.
Appoint new Planning and Zoning Member
Lyle Johnson moved to appoint Mike Willcoxen to the Planning and Zoning Commission. Mike Olson seconds. All in favor, motion carried.
Township Officers Group Life Program
Lyle Johnson moved to allow the treasurer to write a check and pay Minnesota Benefit Association for the Township Officers Group Life Program and to add maintenance employee, Mitchell Anderson. Mike Olson seconds. All in favor, motion carried.
MATIT-Errors and Omissions Insurance
Gene Olson explained that the township errors and omission insurance which is currently through Minnesota Association of Townships will expire August 31, 2011 and we will no longer be able to go through Minnesota Association of Township for this insurance.
Stacy Rental House Insurance
Gene Olson commented on insurance for the Stacy Rental House.
Oxford Township Fire Contract
Gene Olson commented on the Oxford Township Fire contract with Stacy-Lent Fire Department. Oxford Township has canceled their contract with our Fire Department. A letter will be sent to Oxford Township, since a 1 year cancellation notice is required under our current contract.
County Updates from Lora Walker
Gene Olson read Chisago County updates that were sent from County Commissioner Lora Walker.
Schedule Road Tour
The 2011 annual road tour will be Friday, April 15, 2011 at 9:00 am. Laura will post a notice.
Spring and Urban Short Course Training
Gene Olson asked who would be attending Spring Short Course Training on Monday, March 21, 2011 in St. Cloud and Urban Short Course training in Otsego on April 21, 2011. Gene Olson, Lyle Johnson, Mike Olson, Pam Olson and Laura LeVasseur will be attending both trainings. Gene Olson moved to allow Treasurer, Pam Olson, to write a check in the amount of $250 for the Spring Short Course Training and a check for $250 for Urban Short Course training. Lyle Johnson seconds. All in favor, motion carried.
Treasurer Comments
Treasurer Pam Olson read the treasurers report and noted that we received $23,510 for the gas tax.
Clerk Comments
Clerk Laura LeVasseur asked the board to sign off on the Minnesota Association of Townships Officer List and to update any information that may be wrong.
Laura informed the Board that the Board of Appeal and Equalization Meeting will be held on May 5, 2011 at 6:00 pm.
Laura commented on recycle day for 2011. Lyle Johnson moved to hold a Township Recycle Day on May 14, 2011 from 9:00 am to 12:00 pm. Gene Olson seconds. All in favor, motion carried.
Supervisor Comments
Gene Olson commented on the EMS meeting he attended.
Lyle Johnson moved to withdraw his previous motion which said Township Recycle Day will be on May 14, 2011 from 9:00 am to 12:00 pm to move it to May 7, 2011 from 9:00 am until 12:00 pm. Gene Olson seconds. All in favor, motion carried.
Mike Olson moved to adjourn the meeting. Lyle Johnson seconds. All in favor, motion carried.
Meeting adjourned at 8:26 pm.
The meeting was called to order at 7:02 pm by Chairman Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
There were 15 people from the public in attendance.
The Pledge of Allegiance was recited.
Lyle Johnson moved to approve the meeting agenda as presented by the clerk with the addition of the Contract for Services that was tabled during the March Board Meeting. Mike Olson seconds. All in favor, motion carried.
Gene Olson moved to approve the consent agenda as presented by the Treasurer and Clerk. Lyle Johnson seconds. Gene Olson read the consent agenda as follows:
Total: $ 36,556.49
All in favor, motion carried.
Lyle Johnson moved to approve the April 4, 2011 Staff Meeting Minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the March 15, 2011 Board Meeting Minutes with the correction of the motion on page 3 of the minutes stating that the Township Recycle Dae be on May 7 instead of May 15. Mike Olson seconds. All in favor, motion carried.
COMMITTEE REPORTS
Planning and Zoning
John Stewart from Planning and Zoning commented on the April13, 2011 Planning and Zoning Meeting. Topics of discussion at the meeting were:
• 2nd Driveway regulations
• Swimming pools
• Previous zoning violation
• Welter mobile home permit
• RTC Property violations
• County HRA to help promote the RTC
Road Reports
Gene Olson commented on roads. The road tour was done on Friday, April 15, 2011. The roads are in fair shape, a few frost boils on gravel roads. A few blacktop roads are fatiguing. The board is looking at a small blacktop project and some graveling projects.
The sign program was discussed. Gene noted that the township will be looking at which road signs are necessary, and which ones we can get rid of.
Parks
No March Parks meeting. Lyle Johnson moved to have Mike Olson be the liaison to the Parks Committee. Gene Olson seconds. All in favor, motion carried. Lyle will be attending the Fire Department Relief Association Pension meetings instead of Mike.
NEW BUSINESS
Stacy Lent Fire Department
There were six members of the fire department in attendance to discuss fire department topics.
Mario Schlecht asked about having the Stacy Daze Car Show at the Fire Hall the Friday before Stacy Daze. Gene Olson moved to allow the Car Show to be held at the Stacy Lent Fire Hall Parking lot, the Friday before Stacy Daze 2011. Lyle Johnson seconds. All in favor, motion carried.
The Fire Department would like to participate in the Stacy City Garage Sale, and allow residents to set up garage sale tables on the Fire Department grounds May 21, 2011. Mike Olson moved to approve the garage sale at the Fire Hall, as long as the people who participate sign waivers releasing Lent Township of all liabilty, and the crowd is controlled. Lyle Johnson seconds. All in favor, motion carried.
The Fire Department would like to set up an interactive website. The website would be used to promote Fire Department activities and renting the training simulator. They currently have $1,000 to start up the site and would like to use $1,000 from the activities committee to cover the cost of the website. There would be a $600 per year cost to up keep the website. Mike Olson moved to allow the Fire Department to start up a website using the $600 per year from the activities committee to up keep the site, $1,000 from training and $1,000 from activities committee. Lyle Johnson seconds. All in favor, motion carried.
The Annual Fire House Bash name has been criticized for the name. It has been suggested that the name be changed to something besides “bash.” After a long discussion, it was decided to leave the name the same for 2011. Any complaints on the name will be documented and reviewed before the 2012 bash.
Pheasants Forever Gambling Permit
Lyle Johnson moved to approve the 2012 Gambling Permit for Pheasants Forever and to allow Gene Olson to sign it. Mike Olson seconded. All in favor, motion carried.
Stacy Lent Fire Relief Association LG555
Gene Olson moved to request $20,000 from the Stacy Lent Area Fire Department Relief Association to be used towards the burn facility. Lyle Johnson seconds. All in favor, motion carried.
Confined Space Improvement on Burn Facility
The Fire Department would like to make a functional confined space training area on the top level of the burn facility. The area would be dark. No smoke and no fire will be used.
Gene Olson moved to allow the Fire Department to use excess grant money to build a functional confined space training area on the top level of the burn facility. Mike Olson seconds. All in favor, motion carried.
Treasurer Comments
Treasurer Pam Olson read the monthly treasurer’s report. The beginning March 2011 balance was $551,729.00. Total March receipts were $26,893.31. Total March 2011 Disbursements was $50,449.17. Ending balance as of March 31, 2011 is $525,577.39.
Pam asked about attending PERA training on May 3, 2011 in St. Paul. Gene Olson moved to allow Pam Olson to attend PERA training on May 3, 2011 and reimburse for expenses. Mike Olson seconds. All in favor, motion carried.
Clerk Comments
Clerk Laura LeVasseur commented on a letter received from East Central Regional Development Commission. The ECRD is looking for one Township Officer from Chisago County to be on the ECRD commission.
Laura provided the board with a copy of proposed amendments to the Chisago County Zoning Ordinance.
Supervisor Comments
Supervisor Mike Olson noted that Urban Short Course training was April 21, 2011. We will meet at Gene’s house at 6:45 am.
Mike noted that the clerk’s review is due and will be held at the May Staff Meeting. Laura will post a notice of the meeting.
Mike would like to attend Legacy Act funding workshop on How to Access Clean Water Land and Legacy Act Funds. Mike would also like someone from the Parks Committee to attend as well. Jim Berneche volunteered to attend.
Gene Olson commented on the Board of Directors at the ambulance service in North Branch. Every month a survey is done of 20 people at random of people who receive ambulance service during the month. One comment came back stating “Awesome service, special bond with a Brad Schroeder from Stacy Fire.”
Gene commented on the Oxford Fire Contract.
Gene stated that a letter was received from the attorney who representing the township referring to the Concerned River Valley Citizens and the LS Power Plant. Gene stated he would contact the attorney on Wednesday April 20. The board decided to follow the advice of the council.
Contract for Services
After much discussion on contract for services, Lyle Johnson moved to give Family Pathways $700, 7 County Senior Federation $300, The Refuge Network $1000, Chisago County Ag Society $500, North Branch Senior Center $1500, and the Baby Blanket $250. Mike Olson seconds. All in favor, motion carried.
Public Comments
Township Recycle Day was discussed.
There was a question about whether or not the township would be dust treating the roads. Gene noted that we would be using magnesium chloride this year.
Mike Olson moved to adjourn the meeting. Lyle Johnson seconds. All in favor, motion carried. Meeting adjourned at 8:54 pm.
The meeting was called to order at 7:00 pm by Chairman Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
There were 11 people from the public in attendance.
The Pledge of Allegiance was recited.
Lyle Johnson moved to approve the agenda as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the consent agenda as presented by the treasurer and clerk. Lyle Johnson read the consent agenda as follows:
Total: $39,607.60
Mike Olson seconds, all in favor.
Mike Olson moved to approve the April 19, 2011 meeting minutes as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the May 2, 2011 Staff meeting minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to approve the May 5, 2011 Board of Appeal Meeting Minutes as presented by the clerk. Gene Olson seconds. Lyle Johnson abstains. Motion carried.
John Stewart from Planning and Zoning commented on the May 11, 2011 Planning and Zoning Meeting. Topics of discussion at the meeting were:
Lyle Johnson reported on roads. All roads are in good shape with Ivywood being one of the better roads at this time. Lyle noted that there are a lot of decorative items in resident's driveways. These need to be addressed.
Mike Olson asked about 360th. He has been getting calls asking about dust treatment. Gene Olson noted that 360th will be graveled from County Road 30 to the east about 1 ½ miles and then will be dust treated.
Gene Olson noted that he ordered 500 ton of gravel for spot repair.
The maintenance department spread fertilizer on the ball fields and at the fire hall using our new truck and spreader. There should be enough funds to treat about 10 miles of gravel roads this year.
The maintenance employees will be working on 335th from Forest Blvd west to walking trails to create ditches.
The picnic table at the hall needs to be repaired, will have the maintenance guys repair it.
No April Parks meeting.
Lyle Johnson and Jonn Olson attended a meeting at the Fire Hall on Monday May 16.
It was brought to Lyle's attention that the Fire Department cannot enter into a contract. At the meeting last night it was determined that the only contract that was in existence was the one that was approved at the April Board Meeting to allow the website to be built. The mention of the monthly fee is an ongoing hosting fee, billed month to month, no contracts involved, can be discontinued at any time.
Lyle viewed the new website. It is very polished looking and almost ready to go live, with a little fine tuning. The site will be informational only, not interactive.
Gene Olson asked about the fire department site being linked to Lent's website or Stacy's website. Lyle noted that Fire department site will be their own separate website. There was minimal amount of money would be saved if the website was moved to Lent or Stacy. The cost is $50 per month, with no obligation to stay for any length of time.
Mike asked for the contract for the website. Brad Schroeder noted that it was not a contract. It was just an ok to go ahead and build a website.
Mario Schlecht noted that if the fire department is not satisfied with the hosting, the website cannot be moved or transferred because of the software that was used to build it. A new website would have to be built if they were to go through another company. Lyle stated that is not accurate.
Mike noted that he spoke with MAT and that the fire department cannot enter into any contract. The liability rests on the Joint Powers Board as does the Fire Department. The volunteer fire department has no liability. There should be a contract signed by the Joint Powers, not the Fire Department.
Brad Schroeder stated that he and the Fire Chief Kerry Olson sign contracts all the time, because that is the situation that they are put in. They have to sign contracts to get trucks built, which the Joint Powers approves. The website was approved by Stacy and Lent Township.
Lyle stated that after the website is up and running, the web designer Brandon will get his $2,000 and that will be it. There is no ongoing contract with him. Mike asked about the $50 and who gets that every month? Lyle noted that the $50 goes to MA Web Designers for hosting the website. The activities committee will pay the $50 every month.
Brad Schroeder noted that they are in the process of negotiating payments to just once a year. Brad will be in charge of supervising the website. The website will be used to keep the community informed about the Fire Department. Brad praised the activities committee for putting in so much time to find someone who would do the website for only $2,000.
If there is a liability factor in signing a contract, Gene said to put that on the August Joint Powers Agenda.
Mike suggested that the Fire Department make up a contract to sign with the web designer.
Mario Schlecht stated that the Fire Department has full ownership of the website.
Brad Schroeder noted that they will have all of the required paper work when the site is finished and will present it at the August Joint Powers Meeting.
Mike Olson presented the board with a sign retro-reflectivity policy for the board to review.
Discussion on Town Hall Cleaning and Maintenance
Lyle Johnson moved to have Thomas Noha clean the hall at a rate of $80 per event for normal events, and if the party forfeits their damage deposit he would get $150. Mike Olson seconds. All in favor, motion carried.
No one was in attendance from the boy scouts. Laura will contact the boy scouts to get the key.
Lyle Johnson moved to approve the liquor license renewal for both the Stacy Lions and the Falcon Ridge Golf Course. Mike Olson seconds. All in favor, motion carried.
Gene Olson, Lyle Johnson, Mike Olson, Pam Olson and Laura LeVasseur will be attending summer short course in St Cloud on June 20, 2011. Mike has already been registered for the training. Laura will register everyone else.
Treasurer Pam Olson presented and read the monthly treasurer's report. Pam noted that the building CD fun balance as of April 25, 2011 is $55,675.85
Pam presented four bills that need to be approved and paid. The first one is for the damage deposit refund for the Northwoods Humane Society. Gene Olson recommended refunding the Northwoods Humane Society an additional $400 for the troubles they had for their Saturday night hall rental. Mike Olson seconds. All in favor, motion carried. The other three bills are for Minnesota Association of Township Summer Short Course Registration in the amount of $225, Jonn Olson for Lent Township Website in the amount of $1,000, and Stacy Hardware in the amount of $51.56. Gene moved to process all four bills. Lyle Johnson seconds. All in favor, motion carried.
Pam commented on the 1995 Ford. We paid $2,500 for it. The maintenance employees put in less than $3,000 to fix up the truck for a total cost of less than $5,500.
Pam noted that our Errors and Omissions Insurance through MAT will be expiring soon. Chris Sauro is putting together some numbers for us.
Pam commented on the State Audit and the estimated population of Lent Township.
Pam commented on Recycle Day.
Clerk Laura LeVasseur commented on building permits. We are way ahead in building permits than we were last year at this time.
5 thank you letters were received from the Contract for Services.
A contract for Service was sent from the Refuge Network. Laura asked Gene Olson to sign it so she could go ahead and mail the check.
Supervisor Mike Olson commented on the Legacy Water Act that he attended at the North Branch Library.
Lyle Johnson noted that he would not be able to attend the June Staff meeting since he will be at MAT L & R Days. The board suggested canceling the June Staff meeting and moving the July Staff meeting to July 11, 2011. Laura will post notices.
Chairman Gene Olson commented on the Clerk's Review on May 2. Gene asked about the new Township website and when it will be published. Jonn Olson said it is targeted to be up and running before the June Board Meeting.
Gene commented on the roof at the hall and the painting of the front of the building. Laura will call the painter to discuss breaking the white up and possibly painting the bottom half of the hall green. Laura will get prices
There were questions about the staff meeting minutes and the fire department website.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 8:58 pm.
The meeting was called to order at 7:00 pm by Vice Chairman Lyle Johnson. Also in attendance were Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur. Absent was Chairman Gene Olson.
There were 10 people from the public in attendance.
The Pledge of Allegiance was recited.
Mike Olson moved to approve the agenda as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
Mike Olson moved to approve the consent agenda as presented by the treasurer and clerk. Lyle Johnson seconds and read the consent agenda as follows:
Total: $30,881.15
All in favor, motion carried.
Mike Olson moved to approve the May 17, 2011 Board meeting minutes as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
John Stewart from Planning and Zoning commented on the June 8, 2011 Planning and Zoning Meeting. Topics of discussion at the meeting were:
Lyle Johnson reported on roads. 341st Street is in the worst shape. The maintenance department is working on reshaping the road and will be re-graveling 341st Street soon.
Mike Olson commented on the May Parks meeting. Parks is working on ideas for events for Lent Township (Frisbee golf) and putting a new sign at Reiger Field.
Lent Township Planner, Jennifer Haskamp noted that she has been working with Laura to update building permit forms and Land Use Permit forms. Jennifer noticed that Lent is not using a Certificate of Compliance form. She would like to update our forms and add a Certificate of Compliance to all new construction. Jennifer would review the Certificate of Compliance to make sure the structure meets all of the setback requirements. This would ensure that the building met all requirements by having another set of eyes looking at the permits. Jennifer noted that she did type up the letter to the homeowners that have the illegal trailer house on their property. Laura will forward the letter to Township Attorney Peter Tiede.
Lent Township resident, Foster Mooney, read a letter to the town board asking for the township to do something about dirt bikes. There was a lot of discussion of dirt bikes and noise ordinances. The township does not have an ordinance against dirt bikes, nor does Chisago County. Jennifer Haskamp will look in to surrounding communities and see what kind of ordinances or if any, they have against noise/dirt bikes. Jennifer noted that the township may be able to regulate the Land Use for dirt bikes. She will look into it.
This discussion will be tabled until the July Board meeting so that the board can fully review the documents.
Gene Olson has been working on getting quotes for the new roof at the town hall. The board recommended waiting for Gene Olson to make a decision on the roof.
Treasurer Pam Olson presented the monthly treasurer's report.
Clerk Laura LeVasseur commented on building permits.
Two thank you letters were received. Mike is now certified for the Board of Equalization.
Supervisor Mike Olson commented on Summer Short Course Training that he attended in St. Cloud on Monday.
Lyle Johnson commented on the MAT L&R Days that he attended at the beginning of June..
There was comment on the new paint job on the town hall and some question as to what roads are going to be graveled this year.
Mike Olson moved to adjourn the meeting. Lyle Johnson seconds. All in favor, motion carried. Meeting adjourned at 8:09 pm.
The meeting was called to order at 7:00 pm by Chairman Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
There were 5 people from the public in attendance.
The Pledge of Allegiance was recited.
Lyle Johnson moved to approve the agenda as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the consent agenda as presented by the treasurer and clerk. Mike Olson seconds. Gene Olson noted that the Minutes were added to consent agenda for approval. Lyle Johnson read the consent agenda as follows:
Total: $121,522.50
All in favor, motion carried.
John Stewart from Planning and Zoning commented on the July 19, 2011 Planning and Zoning Meeting. Topics of discussion at the meeting were:
Lent Township Planner Jennifer Haskamp explained the proposed changes to the Land Use Regulations (Resolution 2011-02) and the Findings of Fact for Chapter 2 (Amendment 02002).
Lyle Johnson moved to approve the Findings of Fact and the recommended changes to Chapter 2 of the Lent Township Land Use Regulations. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to approve Resolution # 2011-02 to adopt changes to Chapter 2 Land Use Regulations. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson reported on roads. Roads were wet. There is a tree down on 337th. Maintenance Department already took care of tree. 340th Street needs to be mowed. There is a pothole on 352nd needs to be filled. Kale Avenue is rough and needs to be graded.
Gene Olson commented on road complaints that he has received about dust control. Gene noted that it has been raining and most roads do not need to be treated right now.
Mike Olson noted that there was no Parks meeting in June. No one showed up.
Jennifer reported during the Planning and Zoning report.
Township Attorney Peter Tiede reviewed our Employee Manual. There is a lot to discuss and review. This will be discussed at our August Staff Meeting.
U.S. Cable is selling to Midcontinent communications.
Three quotes were received on the Town Hall roof repair. One of the quotes did not have the correct information for the roof repairs. The board decided to hold off until the August Staff Meeting before a decision is made on the roof.
Lyle Johnson moved to approve the reduced hall rate of $200 for the Chisago Lakes Wrestling Fundraiser for April 14, 2012. Mike Olson seconds. All in favor, motion carried.
New Deputy Clerk was not in attendance.
Lyle Johnson moved to extend the contract with Olson Brothers for 3 months until September 30, 2011. Gene Olson seconds. Mike Olson abstained.
Two quotes were received for the 344th Street paving project. Mike Olson moved to accept the lowest quote submitted by Knife River for $99,078.40. Lyle Johnson seconds. All in favor, motion carried.
Gene Olson noted our Errors and Omissions Insurance ends with MAT on August 30, 2011. Lyle Johnson moved to have Lent Township's Errors and Omissions Insurance provided through Country Insurance. Mike Olson seconds. All in favor, motion carried.
Mike Olson commented on the Traffic Sign and Retro Reflectivity policy and which policy we will go with. Mike suggested on site evaluation of signs and Gene Olson agreed.
Electrical Inspections
With the State being shut down, all state inspectors are not working. Gene Olson suggested not getting involved with water or electrical inspections.
Gene Olson explained the need for a grapple bucket. The cost would be around $3,000. Laura will look into grapple buckets.
Treasurer Pam Olson presented the monthly treasurer's report. Pam noted that the June Property tax revenue was received from Chisago City, the June Property taxes were received and the U.S. Cable franchise fees were received.
Pam noted that the Fire Station construction loan will be paid off in February 2012. Pam suggested that Lent has a community event to commemorate this achievement.
Gene says, volunteers, please step forward by contacting the township clerk.
Clerk Laura LeVasseur commented on building permits. A Thank you card was received from We R Able. Laura commented on the stove in the kitchen. Laura will look into getting a stove that does not need to be lit for every event.
Supervisor Mike Olson commented on a driveway permit on Grand Ave. Mike will contact previous homeowner and bank to check and see if there is an abstract showing that there is a shared driveway.
Supervisor Lyle Johnson commented on road complaints.
Supervisor Gene Olson commented on road complaints. Gene noted that a portion of the August 1, 2011 Staff meeting will be closed to conduct the Clerk's review. Laura will post a notice.
None
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, meeting adjourned at 8:26 pm.
The meeting was called to order at 7:03 pm by Chairman Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
There were 8 people from the public in attendance.
The Pledge of Allegiance was recited.
Mike Olson moved to approve the agenda as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the consent agenda as presented by the treasurer and clerk. Mike Olson seconds. Gene Olson noted that the Minutes were added to consent agenda for approval. Lyle Johnson read the consent agenda as follows:
Total: $76,338.07
All in favor, motion carried.
John Stewart from Planning and Zoning commented on the August 10, 2011 Planning and Zoning Meeting. Topics of discussion at the meeting were:
Jennifer Haskamp reported on the Board of Adjustments and what the State Statutes say. Mike Olson moved to eliminate the Board of Adjustments and have the Planning and Zoning Committee take over the Board of Adjustment duties and to change the language in the Land Use Regulations to state the same, with the Lent Township Board being the final say. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson reported on roads. Roads are in good condition. Erie Lane and Enchantment have some cracks that need filling. Elmcrest south of 17 needs some brush mowing.
Brian Randt from the Parks committee presented ideas for the land near Reiger Field. Plans for a 9 or 18-hole Frisbee-golf course were presented to the board. Brian will get plans drawn up and forward them to the board.
Jennifer reported during the Planning and Zoning report.
Gene Olson reported on the 344th Street paving project. The project is ready to go and should take about 2 weeks to complete.
Lyle Johnson moved to adopt Resolution 2011-03 a resolution relating to road sign reflectivity standards and sign replacement with an amendment stating "in a 4 year cycle (1/4 of the Township roads each year)" under the BE IT FURTHER RESOLVED. Mike Olson seconds with the amendment. Gene Olson yes, Lyle Johnson yes, Mike Olson yes. Motion approved.
Lyle Johnson moved to approve the sale of the US Cable Franchise Agreement to Midcontinent Communications. Mike Olson seconds. All in favor, motion carried.
Jennifer Haskamp reported on the Welter Interim Use Permit. All conditions have been agreed to by the Welters and all conditions have been met. It is the responsibility of the Welters to renew their interim use permit yearly. Lyle Johnson moved to accept Resolution 2011-04 Welter Interim Use Permit. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson met with LJ Level Construction for a preconstruction meeting for the town hall roof. LJ Level agreed to do the project without the 50% down that was in his original quote. The project will take about two weeks to complete. The vents on the roof will be replaced and the water heater will be replaced. The new tin on the roof will be a dark green to match the green on front of the building
Gene Olson suggests waiting on re-keying the town hall and see if we can track down the last key that is out.
Treasurer Pam Olson presented the monthly treasurer's report.
Clerk Laura LeVasseur commented on two emails that were received. One email was about the florescent bulbs in the building, and that Xcel energy is offering rebates if we switch out the bulbs. The other email was from Valley Paving informing us they are scheduled for night work on I-35 starting Sunday night, August 21st. Working hours will be from 7pm to 9am, Sunday night thru Friday morning. The work should be for 2 weeks, weather permitting. Laura will send a letter out to the residents in the area letting them know and will also put something up on the website.
Mike Olson- None
Lyle Johnson- Residents picked up a lot of brush on the roads after the storms.
Gene Olson- Gene asked about the new website. There were a few comments that the new website is "noisy".
None
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, meeting adjourned at 8:05 pm.
The meeting was called to order at 7:00 pm by Chairman Gene Olson. Also in attendance were Supervisor Mike Olson, Treasurer Pam Olson, Clerk Laura LeVasseur, and Township Planner Jennifer Haskamp. Absent was Supervisor Lyle Johnson
There were 7 people from the public in attendance.
The Pledge of Allegiance was recited.
Mike Olson moved to approve the meeting agenda as presented by the clerk with the removal of line H (April 19th Board Meeting Minute amendment). Gene Olson seconds with changes. All in favor, motion carried.
Mike Olson moved to approve the consent agenda as presented by the treasurer and clerk. Gene Olson seconds. Mike Olson read the consent agenda as follows:
1 Net Pay for Payroll Ending 8/20/11 (3checks) $ 2,665.90
2 Net Pay for Payroll Ending 9/3/11 (3 checks) $ 2,702.44
3 Net Pay for Payroll Ending 9/17/11 (3 checks) $ 2,841.73
4 Net Pay for Regular August Payroll (4 checks) $ 1,457.16
5 Claims List for Approval 43 checks $ 97,950.56
__________
TOTAL $107,617.79
September 12, 2011 Staff Meeting Minutes
August 16, 2011 Board Meeting Minutes
All in favor, motion carried.
John Stewart from Planning and Zoning commented on the September 14, 2011 Planning and Zoning Meeting. Topics of discussion at the meeting were:
• Jennifer Haskamp presented changes to Chapter 2 of the Land Use Regulations regarding variances and the Board of Appeals.
• Chisago County Ordinance Updates- Lent Township will have to update our Land Use Regulations.
• Two complaints were received in the past month. One is located on Kale Ln. The Planning and Zoning Commission met on Saturday morning for a site inspection at the property to check on the complaint.
o Renter of the property is operating a repo business without a conditional use permit.
o Numerous pieces of heavy construction equipment are being stored on the property.
o Driveway was filled in to a width of over 50 feet. Under township zoning, 24 feet is the maximum allowed width of a driveway. A culvert was not installed when the driveway was widened and a permit was not pulled.
o The heavy equipment is too heavy for our roads.
o A lot of junk was noted to be in the back of the property
• The Planning and Zoning Commission recommends having Jennifer Haskamp draft a letter to the actual homeowner of the Kale Lane property and send a copy of the letter to the renter.
• Second complaint was on Erie Lane. The Planning and Zoning Commission did not make a site visit. The complaint is that someone is living in a camper on the property and someone is staying in the barn. It is very hard to catch someone living/staying in a camper without getting a search warrant to search the entire property. John Stewart will visit the area and observe the site on Saturday morning.
Jennifer Haskamp had nothing to report.
Gene Olson read the road report. Jewel Lane needs grading. Maintenance employee, Mitch Anderson, graded the road on Monday.
None
Gene Olson moved to allow the Stacy Lions to sell non intoxicating beverages at the Annual Fire House Bash on October 1, 2011 at the Stacy Lent Fire Hall. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to request $5,000 from the Stacy Lent Area Fire Department Relief Association to be used towards the burn facility. Gene Olson seconds. All in favor, motion carried.
Ryan Scheler was in attendance to get approval to use the hall for Cub Scout Meetings. Gene Olson noted that the building has been re-keyed because some keys were not returned. Arrangements will need to be made to pick up a key the day of the event and the key must be left here when the event is over. No keys will be handed out anymore. A rental agreement must be filled out and signed to rent the hall. Without a signed rental agreement, the hall will not be available for use.
Not in attendance.
Treasurer Pam Olson presented the monthly treasurer's report.
Pam Olson noted that PERA rates will not go up in 2012.
Pam noted that the LG555 for $5000 is to be used for the training simulator.
A schedule needs to be sent to the City of Stacy along with a $10 fee to the City of Stacy showing when the septic was last checked/pumped on the rental house in Stacy.
Pam noted that the RTC-Development Plan that is currently on the website is the redline version. Laura will find the clean version and have Jonn Olson update that on the website.
Clerk Laura LeVasseur presented an LG555 from the Stacy Lions club in the amount of $500 to be used for the Parks Fund to start a Frisbee Golf Course at Reiger Field. Mike Olson moved to authorize Gene Olson to sign the LG555. Gene Olson seconds. All in favor, motion carried.
Laura noted that the District 7 meeting is Thursday September 22, 2011 at 7:00 pm in Cambridge. Laura and Mike are unable to attend.
Laura commented on building permits.
Laura asked about a class on November 8 for Road Sign Maintenance Management.
Laura commented on the website and noted that she can now update meeting notices on the website and news updates.
Supervisor Mike Olson commented on a driveway permit from last year that is still open. A dirt pile needs to be moved at the end of this driveway and the mailbox needs to be relocated before it causes problems for the snow plows in the winter.
Gene Olson commented on the re-roof project at the town hall.
Bob Schule presented information for Red Bull Days to be held at the Lent Town Hall on June 23, 2012 at the Lent Town Hall.
Mike Olson moved to adjourn the meeting. Gene Olson seconds. All in favor, meeting adjourned at 7:52 pm.
The meeting was called to order at 7:02 pm by Chairman Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, Clerk Laura LeVasseur, and Township Planner Jennifer Haskamp.
There were 7 people from the public in attendance.
The Pledge of Allegiance was recited.
Lyle Johnson moved to approve the meeting agenda as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the consent agenda as presented by the treasurer and clerk with the removal of the claim for LJ Level Construction for $63,600.00. Gene Olson seconds with the removal of LJ Level claim and to also remove the claim for Ziegler for $721.05. Gene Olson read the consent agenda as follows:
Total: $91,131.07
All in favor, motion carried.
John Stewart from Planning and Zoning commented on the October 12, 2011 Planning and Zoning Meeting. Topics of discussion at the meeting were:
The Planning and Zoning Commission informed the resident to make a formal written complaint before the Commission can look into the complaint.
The Planning and Zoning Commission recommends that Wes Hickman put down a $10,000 bond ore remove the current building in order to put up the new 2,000 sq. ft. building.
Motion made by Mike Olson to deny Wes Hickman's request to leave up the 1,400 sq. ft building until the 2,000 sq. ft. building is complete. Mike noted that it is against Township ordinance and there for, his request has been denied. Lyle Johnson seconds the motion. All in favor, motion carried. Laura will notify Mr. Hickman of the denial of his request.
Lyle Johnson presented the monthly road report. Hemingway south of 320th Street had ruts and needed to be filled. Maintenance employees handled this on Monday.
Parks commission member Jim Berneche and Brian Randt presented a proposal for a disc golf course for the Reiger Field area. Mike Olson moved to allow the Parks Commission to proceed with the disc golf at Reiger Field with the condition that Chisago County releases the money for parks improvement for Lent Township. Lyle Johnson seconds. All in favor, motion carried.
Jennifer Haskamp noted that the deadline for the homeowner to comply with Land Use Regulations on Kale is up in early November.
None
Cover under Planning and Zoning
Tammy Schroeder is requesting use of the hall for a benefit fundraiser for a one year old little girl with down syndrome that has had open heart surgery to help pay for medical expenses. Gene Olson noted that they need to have a nonprofit organization sponsor the event in order to receive the reduced hall rate and as long as they have a nonprofit organization sponsor them, there would be no problems with the reduced hall rate.
Mike Olson moved to post pone payment to LJ Level Construction until a meeting is scheduled. Lyle Johnson seconds. All in favor, motion carried.
A Special meeting will be on October 31, 2011 at 9:00 at the Lent Town Hall to discuss the town hall roof project with the township building inspector, the metal roof supplier and the general contractor. Laura will inform LJ Level of the meeting as well as the building inspector.
Gene Olson explained the Ziegler bill. After discussion, a motion was made by Mike Olson to approve payment of the bill to Ziegler in the amount of $721.05. Gene Olson seconds. All in favor, motion carried.
Gene Olson explained that Chip Cravaack office would like to use the town hall for a public meeting space for a few hours to meet with residents in the area. The board approved. Laura will let Chip Cravaack's office know that they can use the hall.
Five offers were submitted for the 1977 Chevrolet. Gene Olson opened the sealed offers. Lyle Johnson moved to award the highest offer of $650 the 1977 Chevrolet after the check clears the bank. In the event the highest bidder does not claim the truck, the next offer of $580 would get the truck. Mike Olson seconds. All in favor, motion carried. Laura will let the winner know.
Two quotes were received for snow plowing at the Stacy Lent Fire Department for the 2011-2012 snow season. Lyle Johnson moved to approve Lumberjack Landscaping the job for the 2011-2012 snow season. Mike Olson seconds. All in favor, motion carried.
A chainsaw safety class will be held at the Fish Lake Township office. This will be discussed at the CATO meeting in October again.
Treasurer Pam Olson presented the monthly treasurer's report. Pam noted that Laura has sent out ST-3's to all of the vendors that Lent Township buys from and explained that the Township is exempt on everything we purchase to run the township with the exception of the rental house.
Clerk Laura LeVasseur noted that midcontinent communications would like to start sending out a monthly check for the franchise fee instead of sending it out yearly. Gene Olson moved to accept the request from Midcontinent Communications to accept the monthly franchise fee. Lyle Johnson seconds. All in favor, motion carried.
Laura noted that we do not have a notary fee in our fee schedule and asked if that should be added. Gene suggested that a $1.00 fee could be added to the fee schedule.
Laura asked about the November staff meeting. The board informed Laura to cancel the November staff meeting. Laura will post a notice.
Supervisor Mike Olson noted that he has been working on a few driveway permits.
Supervisor Lyle Johnson noted that complaints have been down in the last month.
Chairman Gene Olson noted that the maintenance department employees are getting ready for winter, grading roads and crack filling.
Jim Berneche noted that they are looking for members to be on the Parks Commission.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 8:29 pm.
Jerry Schroeder asked Laura to schedule the Lions for April 7, 2012 for the Lions Anniversary and to schedule the Lions for the November Board meeting.
The meeting was called to order at 7:00 pm by Chairman Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
There were 3 people from the public in attendance.
The Pledge of Allegiance was recited.
Lyle Johnson moved to approve the meeting agenda as presented by the clerk. Mike Olson seconds but asked about the fee schedule and when that would be done. Gene Olson noted that we will take care of the fee schedule at the December Staff Meeting. All in favor, motion carried.
Mike Olson moved to approve the consent agenda as presented by the treasurer and clerk. Lyle Johnson seconds and read the consent agenda as follows:
1 Net Pay for Payroll Ending 10/29/11 (3 checks) $ 2,931.17
2 Net Pay for Payroll Ending 11/12/11 (3 checks) $ 2,798.84
3 Net Pay for Regular Payroll (6 checks) $ 1,613.48
4 Claims List for Approval (36 checks) $ 70,016.46
__________
TOTAL $ 77,359.95
October 18, 2011 Board Meeting Minutes
October 31, 2011 Special Meeting Minutes
All in favor, motion carried.
John Stewart from Planning and Zoning commented on the November 9, 2011 Planning and Zoning Meeting. Topics of discussion at the meeting were:
• Valley Paving Interim Use Request. Three members from the public were in attendance for the public hearing and spoke very highly of Valley Paving. The official Public Hearing will be on December 14 at 7:00 pm.Lyle Johnson presented the monthly road report. Roads are dry and a little rough.
The Parks Commission sent a request for money for the Frisbee golf Course. Both Brian and Jim will attend the January Parks meeting at Chisago County.
Gene Olson noted that the board met on October 31 at 9:00 am to discuss the town hall roof project. Payment to LJ Level Construction was tabled in October because the job did not pass inspection. Lyle Johnson moved to approve payment to LJ Level Construction after the roof project repairs are complete and meets the satisfaction of the building inspector and the board chairman.
Mike Olson seconds.
All in favor, motion carried.
Stacy Lions 35th Anniversary Party
Gene Olson moved to allow the Stacy Lions to use the Town Hall on April 7, 2012 for their 35th Anniversary party at no charge. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the gambling permit for the Turkey Federation for their banquet on February 11, 2012. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to request $12,000 from the Stacy Lent Fire Department Relief Association to be used for payment on the Training Simulator loan. Mike Olson seconds. All in favor, motion carried.
Treasurer Pam Olson presented the monthly treasurer's report.
Pam asked which fund the roof repair should come out of. Gene Olson moved to pay for the town hall roof repair out of the general fund. Mike Olson seconds. All in favor, motion carried.
Pam noted that we received a market value credit for $10,356.41 and the next payment will come in December.
Pam reminded the board that the next Joint Powers meeting will be on December 5 at 7:00 pm and that they will be working on the budget.
Clerk Laura LeVasseur noted that there have been some complaints on Ivywood north of 19 about heavy trucks driving up and down the road.
Laura presented some information on pressure washers and noted the pressure washer at the maintenance garage had broken. The maintenance employees can purchase an electric pressure after Kerry gets back from vacation.
Laura also noted that the maintenance employees found a grapple bucket for $2,900. The maintenance employees will need to get this approved through Gene before they purchase it.
Chairman Gene Olson commented on the chainsaw safety class at Fish Lake Township. Both our maintenance employees will attend the training. Gene also noted that he ordered 100 ton of Class 5 gravel for reserves.
Diane Lundeen asked about the hall rental fee and how the board determines the fee. Gene Olson explained that it is an average of rental prices for halls in the area.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 8:05 pm.
The meeting was called to order at 7:00 pm by Chairman Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
There were 10 people from the public in attendance.
The Pledge of Allegiance was recited.
Lyle Johnson moved to approve the meeting agenda as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the consent agenda as presented by the treasurer and clerk. Mike Olson seconds. Lyle Johnson read the consent agenda as follows:
1 Net Pay for Payroll Ending 11/26/11 (3 checks) $ 2,200.69
2 Net Pay for Payroll Ending 12/10/11 (3 checks) $ 2,996.18
3 Net Pay for Regular November Payroll (5 checks) $ 1,307.46
4 Claims List for Approval 36 checks $ 26,497.73
__________
TOTAL $ 33,002.06
December 5, 2011 Staff Mtg Minutes
November 15, 2011 Board Mtg Minutes
LJ Level Construction $57,240.00
All in favor, motion carried.
John Stewart from Planning and Zoning commented on the December 14, 2011 Planning and Zoning Meeting. Topics of discussion at the meeting were:
• Interim Use Permit for teaching Tae Kwon Do Classes. Jennifer is reviewing the application. A public hearing will be held on January 11, 2012 at 7:05 pm.Lyle Johnson presented the monthly road report. Roads are dry but in good condition.
No Parks Meeting in November or December.
Lyle Johnson moved to approve the 2012 Compensation Fee Schedule. Gene Olson seconds. Mike Olson abstained. Motion carried.
Assistant Fire Chief Brad Schroeder and Fire Chief Kerry Olson were in attendance to discuss the Communications System Subscriber Agreement between Lent Township and Chisago County. Brad noted that the go live date for the new radios is June 26, 2012. Brad commented on the agreement and noted that it is not clear who is involved in the committee. Gene Olson suggests that the Fire Department contact 5 other Fire Departments and take a second look at the agreement and voice their concerns to Chisago County before the agreement is signed.
Lyle Johnson moved to approve the LG555 request of $5,000 from the Stacy Lent Area Fire Department. Mike Olson seconds. All in favor, motion carried.
Gene Olson met with the City of Stacy Engineer on Tuesday, December 20. The City of Stacy would like to purchase land from Lent Township to put up a water treatment facility for their city. The ideal spot that Stacy is looking at is near the Stacy Lent Fire Station. The building would be the size of a large home and would need at least one acre. After much discussion, the town board decided they are not interested in selling any land at this time. Gene Olson will contact the City of Stacy and let them know the board is not interested in selling any land.
The maintenance employees' reviews will be during the January 9, 2012 Staff Meeting.
The Board of Audit and Budget Meetings will be on January 31, 2012 at 7:00 pm. Laura will post and publish a notice.
Lyle Johnson moved to put a question on the March 2012 ballot asking if the Treasurer position should be an appointed position. Gene Olson seconds. Mike Olson abstained. Motion carried.
Laura will contact Dennis Freed to get the question put on the ballot.
Gene Olson commented on the town hall tune-up. The roof project is settled. The maintenance employees are working on painting the women's bathroom. There was a question about air conditioning for the big room. Mike Olson noted that he did contact someone about prices for air condition the big room and would get these prices to the board as soon as he received them.
Treasurer Pam Olson presented the monthly treasurer's report. Pam noted that we received the November property tax settlement. Pam also noted that the property taxes on the rental house increased by 13%, but the valuation decreased by $1,000.
Pam reminded the board that our insurance review will be at the January Staff Meeting.
Pam received a check from Oxford Township and a thank you card thanking the fire department for their years of service to Oxford Township.
Clerk Laura LeVasseur noted that the maintenance employees got a quote for the suspended ceiling in the big room. The estimated cost would be around $8,600 just to lower the ceiling.
Laura noted that the post review sent out their 2012 prices for publishing legal notices in the ECM Post Review.
Laura presented a list of the election judges for the 2012 March Elections. Lyle Johnson move to approve the list of election judges for the 2012 Annual Elections. Mike Olson seconds. All in favor, motion carried.
Supervisor Mike Olson asked about Township Recycle Day. Laura noted that Township Recycle Day will be held May 23, 2012 from 5:00 pm until 8:00 pm at the Town Hall.
Supervisor Lyle Johnson noted that he will be attending MAT L&R Days in February.
Diane Lundeen asked about the staff meeting minutes and roof project.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 8:30 pm.
Meeting was called to order at 7:00 pm by Chairman Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur. There were also about 20 people from the public in attendance. The pledge of allegiance was recited.
Lyle Johnson moved to approve the meeting agenda as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the consent agenda as presented by the treasurer and the clerk. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to approve the December 15, 2009 Board meeting minutes as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the January 4, 2010 Staff Meeting minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
OLD BUSINESS
Gene and Lyle checked into putting a “no guns allowed” sign for the Town Hall, maintenance garage, and Fire Hall. Gene suggests not placing signs at this time.
Gene Olson suggests not charging for the December 14, 2009 Special Meeting. Lyle Johnson and Mike Olson agree to do as the attorney suggests.
An addition will be started at the maintenance garage on the back side of the building for office space for the maintenance employees. Money will be used out of building funds and general fund.
COMMITTEE REPORTS
John Stewart reported on Planning and Zoning. KimMarie Granger has been asked to draft amendments about temporary storage units and mobile home ordinances. John also noted that letters will be written this week to two property owners in the township about past cleanup notices.
Lyle Johnson reported on roads. Roads are icy, due to recent thawing and freezing. Gene noted the maintenance employees have spent about $2,500 for salt for the roads. Intersections and corners are of main concern for salting.
NEW BUSINESS
Clerk Laura LeVasseur, appointed a new Deputy Clerk, Patty Sowder. Patty read the Oath of Office.
Lyle Johnson moved to approve the Gambling permit for Minnesota Deer Hunters for March 13, 2010 and the reduced fee rate for the group. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to allow Tim Kane and the Pheasants Forever to use the hall at the new reduced fee and the gambling permit for March 6, 2010. Mike Olson seconds. All in favor, motion carried.
Dan Hoffman from the Stacy Lyons asked for a reduced fee for the Judo tournaments. His second request is for the Stacy Lent Area Dive Team Judo Tournament Fund Raiser. Gene asked if both are a charitable organization. The money raised goes directly to the Stacy Lent Area Dive Team and the Stacy Lions. Gene stated the reduced fee is at $200 for both events. Dan stated he would bring a check for the Stacy Lyons Judo Tournament, but he would need to cancel the Dive Team Fundraiser.
Barbara Charpentier from the North Metro Horse Association asked for a reduced hall rate for their February 20, 2010 banquet. Lyle Johnson moved to approve the reduced hall rate of $200 for the North Metro Horse Association. Mike Olson seconds. All in favor, motion carried.
Dennis Thieling presented information on the Yellow Ribbon/ Support our Troops. He would like the surrounding communities to work together to help support this program. The Board will review the information and make a decision in the next month.
Don Mudrick sent his resignation letter in. Don has worked for the township for many, many years. Gene Olson thanked Don for his years of service and everyone in attendance showed their appreciation by giving Don a round of applause. Gene Olson stated that the work would be split between the clerk and the maintenance men.
Gene commented that a Fire department replacement vehicle has been tentatively purchased. It is a 2001 F150 crew cab, red, 4.5 tritan v8. Fire Chief Kerry Olson will go with Supervisor Mike Olson to test drive and purchase the truck.
Gene Olson stated that the Fire Department Joint Powers Budget has been set.
Treasurer Pam Olson noted that the reports from Joint Powers are in boxes. The new thermal imaging camera was $10,000. The insurance company reimbursed the cost minus the $250 deductible. Pam stated that the year end payroll is done and she is working on the 2011 budget.
The building CD matures January 25, 2010. Lyle Johnson moved to renew the building funds CD roll 100% of it at 12 months at the best interest possible. Mike Olson seconds. All in favor, motion carried.
Pam noted that we have not heard anything about receiving the grant money for the handicap accessible door for the town hall.
Clerk Laura LeVasseur asked about Recycle Day 2010. Evergreen recycling is available on May 22, 2010. The date will be set for 2010 from 9:00 am until 1:00 pm for recycle Day. Laura commented that the newsletters are ready to be printed. Lyle asked if the newsletters were going to be printed in house or brought to Rapid Press. After some discussion, Gene Olson stated that Pam and Laura could decide how to print the newsletters. Laura also commented on labels from the county. Patty and Laura will work on copying the labels into the computer so that we have copies on file in our office.
Supervisor Mike Olson moved to allow Jim Berneche and the Stacy Lions to put a link on the township website, Lyle Johnson seconds. All in favor, motion carried.
Mike commented on a few phone calls for icy roads.
Lyle Johnson commented on the County Board Meeting relevant to the proposed power plant. The County Board will vote on February 17, 2010 at their regular board meeting on the proposed power plant.
Lyle commented on the Special Meeting in December and a few road calls on ice.
Lyle commented on the December 14, 2009 Special Meeting and of the November 19, 2009 Board Meeting.
Gene Olson asked about the old clerk’s computer and the recycle day coming up in May. Lyle stated that the old clerks computer is dead and the one that the clerk has been using for the past month was a loaner that Lyle had let the township borrow at no charge. Gene also noted that the maintenance department is working hard at trying to keep up with the road conditions.
There were three public comments made. One was thanking the board for dropping the special meeting fee, question about the Dive Team rental fee, and thanking maintenance worker Kerry Olson for doing a good job on plowing the roads.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 8:15 pm.
The meeting was called to order at 7:00 pm by Chair Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson and Clerk Laura LeVasseur. There were 20 people from the public in attendance.
The Pledge of Allegiance was recited.
Mike Olson moved to approve the meeting agenda as presented by the clerk. Gene Olson seconds. All in favor, motion carried.
Gene Olson read the Consent agenda.
Total: $ 35,468.09
Mike Olson moved to approve the consent agenda as presented by the treasurer and the clerk and as read by Chairman Gene Olson. All in favor, motion carried.
Mike Olson moved to approve the January 19, 2010 Board Meeting Minutes as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the January 26, 2010 Audit Meeting Minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried. Mike Olson amended the motion to state in the minutes that the board did compliance check using the State Auditor’s guide. Lyle Johnson approved the amendment. All in favor, motion carried.
Mike Olson moved to approve the February 1, 2010 Staff Meeting Minutes as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the February 9, 2010 Budget Meeting Minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
John Stewart from Planning and Zoning reported on the February 10, 2010 Planning and Zoning Meeting. John stated that Chong Moua was present o find out what he needed to do to for a conditional use permit for a chicken coup. John also noted that John Warner had some concerns about a vegetable stand on county road 18. It was noted that because it is on a county road, the township can not do anything. John Warner will be sending in an application to join the Planning and Zoning Committee. John commented on Bea McKusick. Bea is not able to return to the committee yet, but is feeling better.
Lyle Johnson commented that the Parks Committee will be meeting February 23, 2010. This will be their first meeting since October. The lights at Reiger Field will be put on hold for now due to the tight budget.
Lyle Johnson commented on roads. The roads are in winter condition, some black top roads are clear, and some have compacted snow. The maintenance department is doing a great job keeping the roads clean and passable.
Lyle Johnson moved to allow Chairman Gene Olson to sign for a charge account at Stacy Lent Tesoro for fuel. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to end the notice mailing date of December 31 of each year for everyone who requests written notification of Special Meeting Notices. Lyle Johnson seconds. All in favor, motion carried.
Treasurer Pam Olson stated that the township did not receive the grant money for automatic door openers. Pam will send another application for a new grant.
Lyle Johnson moved to approve the claim for the Sunday morning custodian Mark Peterson in the amount of $51.72 and to send a check. Mike Olson seconds. All in favor, motion carried.
Clerk Laura LeVasseur noted that Election judges have been scheduled. Gene Olson read the list of election judges: Shirley Anderson, Phyllis Mudrick, Mary Jo Brassill, Karen Rozeske, Bernice Woods, Mary Anderson, Joan Kaiser and Clerk Laura LeVasseur. Lyle moved to accept the election judges for the March 9, 2010 Township Elections as presented by the clerk and read by the chairperson. Mike Olson seconds. All in favor, motion carried.
Mike Olson commented on the Yellow Ribbons from the January 2010 Board meeting. Mike will attend the North Branch Board Meeting next Monday to get more details. Mike went to the County Board meeting work session and the 800 megahertz radios. The County Board will vote on the radios on February 17, 2010. The cost is between eight and nine million dollars.
Mike received three phone calls about the proposed power plant. Interest is growing on the plant.
Lyle Johnson concurs with Mike on the interest of the power plant.
Lyle attended MAT Legislation days at the State Capitol last week. Lyle commented on a possible sales tax on clothing. Lyle also noted that Rick Olseen is drafting legislation on the right to vote on a hostile annexation case.
Gene Olson commented on the rental house. There was a short in the mast that had to be fixed. The cost is around $1,200.
Mike Olson moved to adjourn the meeting. Lyle Johnson seconds. All in favor, motion carried. Meeting adjourned at 7:38 pm.
The meeting was called to order at 7:00 pm by Clerk Laura LeVasseur. Also in attendance were Supervisor Gene Olson, Supervisor Lyle Johnson, Supervisor Mike Olson, and Treasurer Pam Olson.
The Pledge of Allegiance was recited.
Supervisor Mike Olson read the Oath of Office.
Laura LeVasseur called for nominations for a Chairperson. Mike Olson nominates Gene Olson as Chairperson. Lyle Johnson seconds. Gene Olson abstained from voting. Motion carried.
Lyle Johnson moved to approve the meeting agenda as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the consent agenda as presented by the Treasurer and clerk and read by Supervisor Gene Olson. Mike Olson seconds. All in favor, motion carried.
Total: $ 60,435.92
Treasurer Pam Olson noted that there was additions and voids to the previous consent agenda that the clerk had emailed.
Lyle Johnson moved to approve the March 1, 2010 Staff Meeting Minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
ORGANIZATION OF THE TOWNSHIP
Mike Olson nominates Lyle Johnson as Vice-Chairperson. Gene Olson seconds. Lyle Johnson abstained. Motion carried.
1. Pay gopher bounty-$2.00 per gopher (Front feet and tail required) Gene Olson moved to allow the board and clerk to pay $2.00 for the gopher bounty. Lyle Johnson seconds. All in favor, motion carried.
2. Road, Grading, and Snow Removal Supervisor- Mike Olson nominates Gene Olson to be the Supervisor of roads. Lyle Johnson seconds. Gene Olson stated that he would like if the job was shared among the 3 Board Members because of the new requirements for the street signs, it will be a busy summer. All in favor. Motion carried.
3. Monthly Road Inspections-Mike Olson moved to nominate Lyle Johnson to do monthly road inspections. Gene Olson seconds. All in favor, motion carried.
4. Depositories-First State Bank of Wyoming- Gene Olson moved to allow the treasurer to choose at her own discretion which bank to use. Mike Olson seconds. All in favor, motion carried.
5. Representative to the Lent Township Planning Commission- Lyle Johnson moved to designate Gene Olson as the Representative to the planning commission. Mike Olson seconds. All in favor, motion carried.
6. Designate an official newspaper-Lyle Johnson moved to keep using the ECM post Review as the official newspaper for all township notices. Mike Olson seconds. All in favor, motion carried.
7. Township Health Officer- Lyle Johnson moved to designate the on call Doctor at Fairview Lakes Hospital in Wyoming. Mike Olson seconds. All in favor, motion carried.
8. Relief Association Trustee-Lyle Johnson moved to designate Mike Olson as the Relief Association Trustee. Gene Olson seconds. All in favor, motion carried.
9. Representative at Chisago County Planning Commission-Mike Olson moved to designate Gene Olson as the Representative to the Chisago County Planning Commission Meeting. Lyle Johnson seconds. All in favor, motion carried.
10. Representative to the Lent Township Park Committee- Gene Olson moved to designate Lyle Johnson as the representative to the Parks Committee. Mike Olson seconds. All in favor, motion carried.
11. Meeting Schedule
Monthly Board Meetings: Third Tuesday of each month at 7:00 p.m. Held at the Lent Township hall. Please contact the Lent Township Clerk, one week in advance to be placed on the agenda.
Planning and Zoning Commission: Second Wednesday of each month at 7:00 p.m. Contact the Lent Township Clerk, one week in advance to be placed on the agenda.
Park Commission: Last Tuesday of the Month at 7:00 p.m.
Staff Meetings: First Monday of the month at 9:00 a.m.
Stacy/Lent Area Fire Department Joint Powers Board:
Meets on the first Monday in March, August, and December at 7:00 p.m. Meetings are held at the fire station located at 30785 Forest Blvd in Stacy.
Chisago County Association of Township Officers (CATO): Last Wednesday of each month at the Senior Center Building in North Branch, MN, 55056 at 7:00 p.m.
Any special or emergency meetings and hearings that may be called will be posted at the official township boards and/or published in the official Township newspaper.
Lyle Johnson moved to keep the meeting schedule the same. Mike Olson seconds. All in favor, motion carried.
2010 SERVICE CONTRACT REQUESTS
Lyle Johnson moved to allow Gene Olson to sign the service contracts with Seven County Senior Federation for $400, Family Pathways for $1,250, The Refuge Network for $500, Chisago County Senior Center for $1,450, Chisago County Fair for $500, Chisago County Recreation for $1000, Communities Investing in Families for $1000, and The Baby Blanket for $250. Mike Olson seconds. All in favor, motion carried.
COMMITTEE REPORTS
John Stewart from Planning and Zoning commented on the March 10 P & Z Meeting. There were two topics of discussion at the meeting; a request to build a mini storage and a letter from Dave Milles asking to be reappointed to the Planning and Zoning Commission. John Stewart presented the letter to the board. Gene Olson moved to appoint Dave Milles to the Planning and Zoning Committee. Gene Olson asked for a second. Motion died for lack of a second.
Lyle Johnson commented on roads. Roads are in good condition, most of the ice has melted. Lyle noted that 344th was probably in the worst shape and Elmcrest between 345th and 17 may need to be re-graveled.
OLD BUSINESS
Lyle Johnson moved to pass Resolution 2010-01 stating:
Township board is hereby authorized to:
a) Apply for a grant from the Office of the Secretary of State of Minnesota for Federal funds pursuant to Title II, Section 261 of the Help America Vote Act for the sole purpose of improving access to polling places in this township for persons with disabilities;
b) Enter into an agreement with the Office of the Secretary of State governing the receipt, expenditure, reimbursement and reporting of such a grant;
c) Receive and account separately in a manner sufficient to meet generally accepted government accounting principles sufficient to pass federal audit; and
d) Expend any sums received in the manner indicated in the grant application and agreement with the Office of the Secretary of State.
No further action by a town annual meeting is required for actions related to this grant.
Mike Olson seconds. All in favor, motion carried.
NEW BUSINESS
Lyle Johnson moved to pay Minnesota Benefit Association $485 for the Township Officers Group Life Program. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to allow Gene Olson to sign two LG555’s, one for a request for $2,450 for a storage compartment/topper for the emergency response vehicle for the fire department, and the other for $8,000 for payment on the training tower. Mike Olson seconds. All in favor, motion carried.
Gene Olson commented on an email from Joe Triplett. The email explained new Spring Load Rules for Township roads.
The 2010 annual road tour will be Thursday, April 8th, 2010 at 9:30 am. Laura will post a notice.
Treasurer Pam Olson presented the Cash Balance statement to the board and the claim for the life insurance from Minnesota Benefit Association. Pam also asked who would be attending the Short Course Training in St. Cloud on Monday, March 22, 2010. Gene Olson, Mike Olson, Lyle Johnson, Pam Olson, and Laura LeVasseur will attend training on Monday. Lyle Johnson moved to allow a check to written out for $225 for the Spring Short Course Training. Mike Olson seconds. All in favor, motion carried.
Clerk Laura LeVasseur asked the board to sign off on the Minnesota Association of Townships Officer List and to update any information that may be wrong. Laura also commented on elections. Elections went well; the judges all did a great job. Laura noted that she would starting newsletter soon and asked the Supervisors to have any information that they may want in the newsletter to her by April 9, so the newsletter can be mailed shortly after.
Supervisor Mike Olson commented on event clean-ups. Mike asked Laura to send him events lists. Laura will email an events list to Mike.
Lyle Johnson commented on the County Board Meeting. Lyle Johnson moved to authorize Chairperson Gene Olson to schedule a Special Meeting and for the clerk to post and put on website a notice of the Special Meeting. Mike Olson seconds. All in favor, motion carried.
There was some public comment about who writes the grants for the township and questions about having a five person board.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried.
The meeting was called to order at 7:00 pm by Chair Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
Public in attendance were John Stewart, Jim Berneche, Diane Lundeen, Dan Lundeen, Don Mudrick, Bernice Woods, and WSB representative Brian Bourassa.
The Pledge of Allegiance was recited.
Lyle Johnson moved to approve the meeting agenda as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the consent agenda as presented by the treasurer and clerk.
Total: $ 25,556.34
Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to approve the March 16, 2010 Board Meeting Minutes as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the April 5, 2010 Staff Meeting Minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
OLD BUSINESS
The road tour will be rescheduled for Monday, April 26, 2010 at 9:00 am. The clerk will post a notice.
Mike Olson commented on the Yellow Ribbons. Mike will follow up with Dennis Thieling to find out more information.
COMMITTEE REPORTS
Planning and Zoning
John Stewart from Planning and Zoning commented on the April 14, 2010 Planning and Zoning Meeting. A complaint has been received about a property on Fir Trail. John recommends sending a warning letter to the homeowner letting them know they are not in compliance with their Land Use Permit and ask them to come to the May 12, 2010 Planning and Zoning Meeting.
John also commented on two properties on 340th. One of the properties has what appears to be junk in their yard. Mike Olson will talk to the owner and ask him to remove the vehicles. The other property has a mobile home moved on to it, which is to be used as a chicken coop.
John noted that KimMarie Granger is working on draft copies to the Chapter 2 Zoning Ordinances. This will be discussed at the next Planning and Zoning meeting.
Parks
Lyle Johnson commented on the March Parks committee meeting. There have been concerns from parents about the wood chips at Reiger Field. Lyle will look into the cost of getting pea gravel to replace the wood chips. Jim Berneche suggested getting playground equipment at the Town hall ball fields. He would like to get equipment that is geared more for the younger kids, since the older kids are the ones that are usually playing baseball at the fields.
Roads
Lyle Johnson commented on roads. Bloomquist creek is in need of some culvert repair. There is a mailbox on Kale Avenue that is not in compliance. Lyle suggested sending a letter.
Gene Olson noted that the maintenance department put some new gravel on Elk Lane and also dust treated it. This is a new dust treatment made of earth-friendly material, wood pulp (a by-product of the paper mills).
Gene commented that Tom Lavalle is letting the Township use his packer for new gravel on the dirt roads. The roads are dampened with water, graded and then sprayed with dust control.
This is the first year that the Township will be applying dust treatment ourselves.
Gene commented on a few proposed road projects.
Bloomquist Creek Culvert Extensions ($17000)
Paving: estimated cost of $175,000
¼ mile on Grand Avenue
½ mile on 320th Street
Graveling: 341stStreet estimated cost of $12,000
Spraying 344th this year and possibly blacktopping next year.
Graveling Elmcrest ($8000)
Graveling 360th Street ($8000)
Sign inventory (estimated $4000)
Dust Control (last years cost was ($20000)
NEW BUSINESS
County Road 80
There was a lot of discussion about County Road 80. County Road 80 might be turned over to Lent Township. Chisago County will be responsible for maintaining the road for two years if this happens. Mike Olson noted that there are culvert issues and line of sight issues on County Road 80.
Dust Control
A letter was received from a resident on Frontier Avenue requesting dust treatment be applied as soon as possible to Frontier, 315th and 320th Street.
Fire Protection Contract with Oxford Township
Lyle Johnson moved to authorize the Chair and Clerk to sign the Fire Protection contract with Oxford Township. Mike Olson seconds. All in favor, motion carried.
Road Sign Reflectivity
Mike Olson commented that he was getting quotes from another company for the road sign reflectivity mapping. WSB representative Brain Bourassa would be willing to write up an estimate for road sign inventory.
Treasurer Comments
Treasurer Pam Olson presented a claim for $200 for a water tank. Lyle Johnson moves to approve the claim as presented by the treasurer in the amount of $200. Mike Olson seconds. All in favor, motion carried.
Pam presented the board with a Cash Balance Statement.
Pam asked about the Urban Short Course that is on Thursday April 22, 2010. We will leave from Gene’s house at 6:45 am.
Pam commented on PERA training. The PERA rates will be increasing. The employers share will go up to 7.125 % and the employees share will increase to 6.125%.
Clerk Comments
Clerk Laura LeVasseur noted that we have received thank you letters from Communities Investing in Families, Family Pathways, The Baby Blanket, and The Chisago County Senior Center for Contract for Services.
Laura will have the April newsletter in the mail by Friday morning.
Supervisor Comments
Gene Olson commented on a Five-year old grader for sale from Fish Lake Township.
Lyle Johnson moved to authorize the Chair and Clerk to send a letter to Hakanson Anderson canceling our need for their service. Mike Olson seconds. All in favor, motion carried. Gene and Laura will work on the letter Wednesday.
Public Comments
Diane Lundeen commented on LS Power. She is worried about the water usage.
Jim Berneche commented on Stacy Daze.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 9:30 pm.
The meeting was called to order at 7:00 pm by Chair Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
Public in attendance were Jim Berneche, Diane Lundeen, Debbie Hoyt, KimMarie Granger, and WSB representative Diane Hankee.
The Pledge of Allegiance was recited.
Mike Olson moved to approve the meeting agenda as presented by the clerk. Lyle Johnson seconds. Gene Olson suggested moving items E, F, and G ahead of the Committee Reports. All in favor with changes, motion carried.
Lyle Johnson moved to approve the consent agenda as presented by the treasurer and the clerk. Mike Olson seconds. Gene Olson read the consent agenda to the public. Consent agenda reads as follows:
Total: $ 75,375.16
All in favor, motion approved.
Lyle Johnson moved to accept the April 20, 2010 Board Meeting Minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to accept the May 3, 2010 Staff Meeting Minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to accept the May 6, 2010 Board of Appeal and Equalization Meeting Minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to accept May 10, 2010 Employee Review Meeting Minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to allow the clerk to sign the Liquor License for Falcon Ridge Golf Course. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to allow the clerk to sign the Liquor License for Stacy Lions. Gene Olson seconds. All in favor, motion carried.
Mike Olson moved to allow the chairman to sign the Gambling permit for Pheasants Forever. Lyle Johnson seconds. All in favor, motion carried.
COMMITTEE REPORTS
Planning and Zoning
Gene Olson commented on the May 12, 2010 Planning and Zoning Meeting. The property on Fir Trail that had been sent a complaint letter has been cleaning and rearranging the property.
There was a question from the public about the RTC Development, wondering about long range development. Lyle Johnson suggested sending a letter to the area real estate offices letting them know about the RTC Development.
KimMarie Granger presented some possible amendments to the Land Use Regulations. A public hearing will be scheduled for June 15, 2010 at 7:15 pm to discuss and vote on the proposed amendments to the Land Use Regulations. Laura will publish and post a notice of this meeting.
Parks
Lyle Johnson commented on the April 27, 2010 Parks Committee Meeting. Lyle received prices for pea rock for the playground equipment at Reiger Field. Volunteers will be needed to remove the wood chips. Jim Berneche will ask for volunteers.
Roads
Lyle Johnson commented on Roads. There were a few rough roads after all the rain last week. The grader is being repaired and the maintenance department is renting a grader to get some of the roads done, until our grader is fixed.
OLD BUSINESS
Mike Olson checked prices for Map Point for doing the road sign reflectivity project. Lyle Johnson moved to allow Mike or Pam to purchase the Map Point software to use for the road sign reflectivity project. Mike Olson seconds. All in favor, motion carried.
Gene Olson moved to pass resolution number 2010-02 to allow Mike Olson to do the road sign reflectivity inventory at regular Supervisor wages. Lyle Johnson seconds. Mike Olson abstained from the vote, motion carried.
NEW BUSINESS
WSB- Diane Hankee
WSB representative Diane Hankee presented the board with Engineering Service Fees and quotes on the Grand Avenue and 320th blacktopping projects.
Lyle Johnson moved to proceed with WSB as our new Township Engineer and start requesting quotes on the two blacktopping projects. Mike Olson seconds. All in favor, motion carried.
Treasurer Comments
Treasurer Pam Olson commented on the escrow account with LS Power for attorney’s fees. Pam will contact LS Power for more money to cover all attorneys’ fees for the LS Power matter.
Pam noted that Lent Township did not receive the grant money for the handicap accessible doors.
Pam commented on the May 5, 2010 TACT meeting.
Pam requested a new computer for the Treasurer’s duties. Gene Olson moved to allow Pam Olson to research and purchase a lap top for the Treasurer’s duties. Mike Olson seconds. All in favor, motion carried.
Clerk Comments
Laura LeVasseur commented on a letter that was received from Chisago Lakes Area Community Foundation, the North Branch Area Hockey Association groundbreaking ceremony and Township Recycle Day.
Supervisor Comments
Mike Olson commented on the Joint Powers meeting. Mike asked Diane Hankee if it is possible to get PDF’s of all projects that are done through WSB. Diane will send PDF’s of all projects as they become available. Mike asked about training for the Board of Appeal and Equalization. Laura will contact MAT to find out when trainings are.
Lyle Johnson commented that he will not be able to attend the June Staff Meeting. Mike suggested canceling the meeting. Laura will post a notice that the June Staff meeting has been canceled and the July Staff meeting will be on July 12, 2010 because of the July 5 holiday.
Gene Olson commented on the grader. The grader should be fixed by the end of the week. Gene noted that gravel has been ordered for repairing thin spots on the gravel roads.
Public Comments
Diane Lundeen asked about putting in an emergency evacuation road for the residents that live off of Kable Avenue.
Debbie Hoyt from the Chisago Lake Wrestling Booster was in attendance for approval for their Gambling Permit. Lyle Johnson moved to allow Gene Olson to sign the charitable gambling permit for the Chisago Lakes Wrestling Booster. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 8:51 pm.
The meeting was called to order at 7:00 pm by Chair Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
Public in attendance were John Stewart, Don Mudrick, Mark Koran, KimMarie Granger, John Werner, Jim Berneche, Bernice Woods, Dave Milles, Tim Perrault, Ron Perrault, and Roger Perrault.
The Pledge of Allegiance was recited.
Lyle noted that we will have a public hearing at 7:15.
Lyle Johnson moved to approve the meeting agenda as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the consent agenda as provided by the treasurer and Clerk. Lyle Johnson read the consent agenda as follows:
Total: $ 55,366.36
Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to approve the May 18, 2010 Board Meeting Minutes. Lyle Johnson seconds. All in favor, motion carried.
COMMITTEE REPORTS
Planning and Zoning
John Stewart from Planning and Zoning reported on the June 9, 2010 Planning and Zoning Meeting. Randy Koivisto sent a letter of interest to join the Planning and Zoning Committee. Planning and Zoning recommends approval to appoint Randy to the Planning and Zoning Committee. Mike Olson moved to accept the recommendation by the Planning and Zoning Committee to appoint Randy Koivisto to the Planning and Zoning Committee. Lyle Johnson seconds. All in favor motion carried. The clerk will need to send Randy a letter welcoming him to the P & Z, schedule of meeting dates and times, and the Township Land Use Regulations book.
John also commented on Chisago County’s revised ordinances.
Annual review of conditional use permits. There are some in violation of their conditional use permit. John recommends annual reviews of conditional use permits.
Letters for zoning violations. John asked if anyone has responded to these letters. Laura noted that no one has replied to date on the letters.
Shipping containers being used as storage sheds. Looking at changing the zoning ordinance, so that a shipping container will count as an accessory structure, and will require a building permit.
Gene Olson recessed the regular board meeting to hold the schedule 7:15 pm Public Hearing.
The Regular Board Meeting was continued at 7:23 pm.
Parks
Lyle Johnson reported on Parks Committee Meeting. The Parks Committee talked about putting a playground at the Town Hall. Remove wood chips this fall at the Reiger Fields and place pea rocks in spring of 2011.
Road Reports
Lyle Johnson reported on road conditions. Roads were wet, a few were rough. Lyle noted the decorative mailbox is still up. Lyle asked if the homeowner had responded to the letter yet. Laura noted that no one has replied.
NEW BUSINESS
WSB
WSB representative Brian Bourassa was not in attendance to explain the quotes on the 320th Street and Grand Avenue black topping projects. Four quotes were returned. Gene Olson explained the quotes that we had received. B&R blacktopping, Knife River, Rum River Construction, and Valley Paving all gave quotes. The engineer recommends awarding the bids to B&R Blacktopping for having the lowest quotes. Lyle Johnson moved to award the two quotes to B&R Blacktopping. Mike Olson seconds. All in favor, motion carried.
360th Road Projects
Gene Olson commented on 360th Street. Gene noted it is a joint shared road with North Branch. Plans for 360th are to gravel 1 mile on the east end this year, and to blacktop one mile from Forest Blvd to Hemingway in 2012. Lent will be the host for the project. We will bill North Branch for their portion of the project after completion.
County Road 80
Chisago County will be turning back County Road 80 to Lent Township. The County Engineer met with the landowner to ask about removing a bank that is blocking the view. The landowner was not willing to remove the bank on his property. Gene suggested moving the road in to the swamp more so that the radius would be bigger and would eliminate the blind spot.
Forest Lake Area Chamber of Commerce
Gene and Laura will meet with Colleen Eddy from the Forest Lake Area Chamber of Commerce on Friday June 25, 2010 at 10:30 at the Linwood Town Hall.
Evergreen Recycling
Clerk Laura LeVasseur noted that after Clean Up Day on May 22, 2010 Evergreen Recycling was $530 short. Lyle Johnson moved to pay Evergreen Recycling $285. Gene Olson seconds. All in favor, motion carried.
Treasurer Comments
Treasurer Pam Olson noted that we still have not received our settlement from Chisago County. We should receive it in July sometime.
Pam also noted that she purchased a new lap top for the treasurer’s duties.
Clerk Comments
Clerk Laura LeVasseur commented on an email request from Bob Barrett to come to the June CATO meeting. Gene wants Bob to contact him directly. Laura will send an email letting him know.
Supervisor Comments
Mike Olson commented on the road sign reflectivity mapping.
Mike noted that our webmaster has new ideas for the website. He will present these ideas at our next staff meeting.
Lyle Johnson commented on the MAT L&R days.
Gene Olson commented on the county’s sewer amendments. SWR means Shoreland Wellhead Facility.
Public Comments
Dave Milles asked about dust control and if Fir Trail will be done. Gene noted that when the conditions are right it will be dust treated.
John Werner commented on Clean Up Day.
Mike Olson moved to adjourn the meeting. Lyle Johnson seconds. All in favor, motion carried. Meeting adjourned at 8:10 pm.
The meeting was called to order at 7:00 pm by Chair Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Deputy Clerk Patty Sowder.
Public in attendance were John Stewart, Don Mudrick, John Werner, Jim Berneche, Bernice Woods, Dave Milles, Mike Willcoxen, Denise Martin, Diane Lundeen, Dan Lundeen, Randy Koivisto, Joyce Tyler, Dick Tyler, Jerry Schroeder, and Jonn Olson.
The Pledge of Allegiance was recited.
Lyle Johnson moved to approve the meeting agenda as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to approve the consent agenda as provided by the treasurer and Clerk. Gene Olson read the consent agenda as follows:
Total: $ 112,821.51
Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the June 15 Board Meeting Minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to approve the July 12 Staff meeting minutes as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
Gene Olson stated that the minutes of the May 18 Board Meeting needed to be corrected. A resolution was passed, but the resolution number was not in the final minutes. Gene Olson moved to correct the minutes and the motion to say “pass resolution number 2010-02 to allow Mike Olson to do the road sign reflectivity at regular Supervisor wages”. Lyle Johnson seconds. All in favor, motion amended.
COMMITTEE REPORTS
Planning and Zoning
John Stewart from Planning and Zoning commented on the July 14 Planning and Zoning meeting. There were four properties talked about. A letter will be sent to check on the progress of their plans to comply with our Land Use Regulations.
John Stewart noted that the State surcharge has increased from .50 to $5. A public hearing is scheduled for August 11 to amend the Land Use Regulations to concur with the state building surcharge fee.
Parks
Jim Berneche commented on Parks. Parks would like to put a backstop on the fence at the ball field at the Town Hall to prevent fly balls from hitting children playing on the proposed playground equipment.
Road Reports
Lyle Johnson commented on roads and presented his monthly road report. A few spots were noted with some erosion from the rain. Bloomquist Creek Culvert looks great.
OLD BUSINESS
Land Use Regulation amendments
No findings of fact have been received from Kim Marie Granger yet.
NEW BUSINESS
Election judges
Election Judges have been picked and all judges will attend training.
Website
Gene Olson commented on the website. Lenttownship.com was not working for a few days, but is now up and running. Lyle Johnson commented that we should move from .com or .net to .gov. Gene noted that at this time, there is no approval to purchase .gov.
County Road 80
Gene Olson received a letter from Chisago County. The target date is October 1 2010 for the County to turn county Road 80 over to Lent Township. Gene noted there is a huge washout on the road. Gene talked with Chisago City Maintenance Department on a cooperative maintenance program on our part of the road. The law says Chisago County has to maintain the road for two years after the road is handed to Lent. Gene will keep in contact with Chisago County to make sure our portion of county road 80 is taken care of.
Beer Sale at Reiger Field for Stacy Daze
Gene noted that the Lions have requested to sell beer during Stacy Daze. The Lions have approval from the Town Board to sell beer during Stacy Daze 2010.
Treasurer Comments
Treasurer Pam Olson commented that we received our June Settlement.
Pam noted that there are five payments left on the Fire Department Construction loan.
Pam noted that the Fire Department has only paid the township $8,000 this year for the training simulator. Balance due to the township is $122,597.47. Gene will mention it to the fire department.
Supervisor Comments
Supervisor Mike Olson commented on a request to put the annual levy on the website.
Public Comments
Jonn Olson commented on the website.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 7:53 pm.
The meeting was called to order at 7:00 pm by Chair Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur,
Public in attendance were John Stewart, John Werner, Diane Lundeen, Dan Lundeen, Dody Johnson, and Mark Koran.
The Pledge of Allegiance was recited.
Gene Olson suggested moving item F ahead of Item A. Lyle Johnson moved to approve the meeting agenda as presented by the clerk with the correction of moving item F ahead of item A. Mike Olson seconds with correction. All in favor, motion carried.
Lyle Johnson moved to approve the consent agenda as provided by the treasurer and Clerk. Gene Olson read the consent agenda as follows:
Total: $ 160,875.01
Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to approve the July 20 Board Meeting Minutes as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the August 2 Staff meeting minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Item A was moved to the beginning of Committee Reports. Shannon Kratzke from the North Branch Area Hockey Association was in attendance asking for approval for a Gambling Permit for their October 9, 2010 Fundraiser here at the Lent Town Hall. Lyle Johnson moved to approve a one-day Gambling Permit for the North Branch Area Hockey Association for October 9, 2010. Mike Olson seconds. All in favor, motion carried.
COMMITTEE REPORTS
Planning and Zoning
John Stewart from Planning and Zoning commented on the August 11 Planning and Zoning meeting. There was a conditional use permit application applied for a temporary manufactured home to be used for a hardship. There was also discussion about automatic safety pool covers.
Parks
Lyle Johnson commented on Parks. Parks is looking at getting a backstop extension at the ball fields at the Town Hall. The Parks committee is looking at different options.
Road Reports
Lyle Johnson commented on roads and presented his monthly road report. There was one problem spot on 320th near Hemingway. The maintenance employees took care of this. Gene noted that the maintenance people are building up the shoulders on 320th.
OLD BUSINESS
Land Use Regulation Amendments
John Stewart presented amendments to Chapter 10 of the Land Use Regulations. The first was to delete a reference to a State Website that no longer exists and the second amendment was to change our State Surcharge fee to coincide with the State Surcharge fee of $5.00.
Lyle Johnson moved to adopt Amendment 10-004 as recommended by the Planning Commission. Mike Olson seconds. All in favor, motion carried.
County Road 80
Gene Olson reported that County Road 80 turn back is still in process. The County Board will hold a Public Hearing on September 21, at the Lent Town Hall at 7:00 pm.
NEW BUSINESS
Stacy Lions
Lyle Johnson moved to approve the sale of 3:2 beer at the Stacy Lent Fire Department on October 2, 2010 for the Firemen’s Bash. Mike Olson seconds. All in favor, motion carried.
LG555
Lyle Johnson moved to approve the LG555 from the Stacy Lent Area Fire Department Relief Association for $5,000. Mike Olson seconds. All in favor, motion carried.
Jimmy’s Johnny’s
Gene Olson commented that we signed a contract with Bob Gustafson for the Summer Youth Program. On the agreement, we agreed to furnish one porta potty and Bob agreed to furnish one. We were billed for both. The Township should bill Bob for the full cost of the porta potty at Reiger Field.
Fire Station Maintenance Work
Gene Olson noted that the Fire Station needs minor work. The building was built in 2003. Some of the concrete on the Northwest corner of the main building is sinking away. Estimated cost to fix is less than $2,000.
Treasurer Comments
Treasurer Pam Olson presented a schedule 1 and talked about the reductions in MVC credits from the State.
Pam also noted that PERA would be having a rate increase in 2011. The employer’s portion will increase to 7.25% and the employee’s contribution will increase to 6.25%.
Pam noted that the fire contract with Oxford Township has been signed by the City of Stacy.
Clerk Comments
Clerk Laura LeVasseur commented on Primary Elections.
Supervisor Comments
Supervisor Mike Olson commented on a bill received from Ziegler Cat. Gene noted that we are not responsible for that bill; the work was covered under warranty. Mike also asked about dust control and what products we will be using. Gene noted that we are looking at using Magnesium chloride next year.
Lyle Johnson noted that he would not be able to attend the September Staff meeting.
Gene Olson noted that he might not be able to attend the September Planning and Zoning Meeting. Mike Olson will attend in Gene’s absence.
Public Comments
There were concerns from the public on the Church on Kable Avenue.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 8:44 pm.
Chair Gene Olson called the meeting to order at 7:00 pm. The pledge of allegiance was recited. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
Chisago County in attendance was Lora Walker, Joe Triplett, George McMahon, Richard Green, Mike Robinson, Ben Monztka and John Moosey.
Public in attendance were John Stewart, Jill Bigley, Diane Lundeen, Dan Lundeen and Larry Peterson.
Lyle Johnson moved to approve the meeting agenda as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to recess the regular board meeting for Chisago County’s Public hearing. Mike Olson seconds. All in favor, motion carried.
Chisago County Administrator John Moosey explained that the purpose of the public hearing was to give a brief overview and hear public comments on the proposed turn back of a portion of County Road 80, also known as 302nd Street to Lent Township.
Joe Triplett explained that 1.95 miles of County Road 80 is proposed to turn back to Lent Township. Joe explained that County Road 80 was re-graveled in 2008 and has had some ditch work done. County Road 80 qualifies as a local road, not a County road. 42 cars a day were counted traveling this road.
At 7:05 pm, the meeting was turned over for public hearing.
Gene Olson asked about when the road will be turned over to the other Governmental agencies. Joe Triplett explained that the Chisago County Board would vote on October 6, 2010 for all of the proposed turn backs of County Road 80.
Mike Olson asked about the sight line issue and that there is no place to push snow off the road. There is a liability issue for our maintenance employees right now. Joe Triplett explained that there are only 40 cars a day out there.
Lyle Johnson commented on the lack of ditching and that there is only a ditch on one side of the entire road. If this road were built from scratch from a developer, this road would not be acceptable.
Larry Peterson asked if our portion of the turn back would be black topped. Joe Triplett explained that no, there is not enough traffic to justify black topping this portion. They actually spent more money re-graveling our portion than black topping Chisago City’s portion.
Larry asked who was responsible for the culverts. Joe Triplett explained that the LID is responsible for culverts on County Road 80.
Public Hearing closed at 7:27 pm.
REGULAR BOARD MEETING
Total: $ 32,658.30
Mike Olson moved to approve the consent agenda as presented by the clerk and treasurer and read by Gene Olson. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the August 17, 2010 Board Meeting Minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to approve the September 13, 2010 Staff meeting minutes as presented by the clerk. Gene Olson seconds. All in favor, motion carried.
COMMITTEE REPORTS
Planning and Zoning
John Stewart reported on the September 8, 2010 Planning and Zoning Meeting. Topics of discussion were; Welter CUP application, mobile home on 340th, pool fences and amendments to chapter 2 of the Lent Township Land Use Regulations.
Parks
Lyle Johnson reported on the last Parks Committee meeting. The wood chips will be removed at Reiger Field and replaced with 5 inches of pea rock next spring.
Roads
Lyle Johnson reported on roads. Grand Avenue north of Grange is rough and washboard. 344th between Kale and Kable is rough.
NEW BUSINESS
LG555
Lyle Johnson moved to approve the LG555 in the amount of $2,918.08 from the Stacy Lent Area Fire Department Relief Association. Mike Olson seconds. All in favor, motion carried.
North Branch Wrestling Association
Jill Bigley, President of the North Branch Wrestling Association was in attendance asking for donations to support new uniforms for the North Branch Wresting. Gene Olson noted that there is less than $100 in our donation funds. Lyle Johnson offered the use of the Town Hall at no charge for any fundraisers the wrestlers might want to do.
Election Judges
Lyle Johnson moved to approve the list of Election Judges as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Fire Station Plowing
Lyle Johnson moved to accept the snowplowing bid from Lumber Jack Landscaping and Demolition to plow the Fire Station for 2010-2011 winter seasons. Gene Olson seconds. All in favor, motion carried.
New Deputy Treasurer
Gene Olson moved to have the signature card at the First State Bank of Wyoming changed to remove Lori Olson as Town Deputy Treasurer and add Jessica Lathrop as the new Town Deputy Treasurer effective when Jessica takes the Oath of Office witnessed by the clerk. Lyle Johnson seconds. All in favor, motion carried.
Treasurer
Treasurer Pam Olson commented on the Fire Department Standard Operating Procedures and the Special Joint Powers Meeting that will be held on October 4, 2010 at 7:00 pm.
Clerk
Clerk Laura LeVasseur commented on newsletters.
Supervisor
Supervisor Mike Olson commented that he has 12 hours in driving for road sign inventory so far.
Supervisor Lyle Johnson commented on an email received a few weeks ago about black topping roads.
Supervisor Gene Olson commented on in place roads versus laser level roads.
Public Comments
Diane Lundeen asked about the LG555, Staff meeting and Hay Days.
Mike Olson moved to adjourn the meeting. Lyle Johnson seconds. All in favor, motion carried. Meeting adjourned at 8:25 pm.
The meeting was called to order by Chairman Gene Olson at 7:00 pm. The pledge of allegiance was recited. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
Public in attendance were John Stewart, Dody Johnson, and Randy Koivisto.
Gene also added a few meetings to the list of upcoming meetings: Planning and Zoning Workshop on October 25 at 7:00 pm, Parks Meeting will be canceled, Special Joint Powers meeting November 1 at 7:00 pm, and Staff meeting will be moved to Thursday November 4 at 9:00 am. Lyle Johnson moved to approve the meeting agenda as presented with corrections. Mike Olson seconds. All in favor, motion carried.
Gene Olson read the consent agenda as follows:
Total: $ 30,876.73
Lyle Johnson moved to approve the consent agenda as presented by the clerk and treasurer and read by Gene Olson. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the September 21, 2010 Board Meeting Minutes as presented by the clerk. Mike Olson seconded with corrections to the paragraph reading “Mike Olson asked about the sideline sight issue and that there is no place to push snow on the road. There is a safety issue for our maintenance employees right now, if they plow snow out there. Joe Triplett explained that there are only 40 cars a day out there”. Mike asked that it be changed to “Mike Olson asked about the sight line issue and that there is no place to push snow off the road. There is a liability issue for our maintenance employees right now. Joe Triplett explained that there are only 40 cars a day out there”. All in favor with corrections, motion carried.
Gene Olson moved to approve the October 4, 2010 Staff meeting minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
COMMITTEE REPORTS
Planning and Zoning
John Stewart reported on the October 13, 2010 Planning and Zoning Meeting. Topic of discussion was Gordy Peterson Conditional Use Permit for Liquor License. A public hearing is scheduled for November 10, 2010. There may be some State regulations preventing a liquor store from being built within three (3) miles of any municipality. Also discussed were the complaint tracking form, planning and zoning work sessions, pool regulations, Welter Conditional Use Permit and parcels, 340th chicken coup/mobile home, and revisions to the Chisago County Ordinances.
Parks
Lyle Johnson reported on the last Parks Committee meeting. The wood chips will be removed at Reiger Field and replaced with 5 inches of pea rock next spring. Parks will apply for funding from Chisago County for playground equipment to at the Town Hall ball field.
Roads
Lyle Johnson reported on roads. Roads are over all dry, but in good condition.
NEW BUSINESS
LG555-Stacy Lent Volunteer Fire Department Relief Association
Lyle Johnson moved to allow Gene Olson to sign the LG555’s from the Stacy Lent Area Volunteer Fire Department Relief Association, one in the amount of $10,000 for the training simulator and the other in amount of $1,000 for promotional equipment for the Fire Department Open House. Mike Olson seconds. All in favor, motion carried.
LG555- Stacy Lions Club
Lyle Johnson moved to allow Gene Olson to sign the LG555 from the Stacy Lions for $1,904 for a pump and a light at the Stacy Cemetery. Mike Olson seconds. All in favor, motion carried.
Maintenance Department Diesel Fuel
Pam Olson commented on taxes the township has been paying for diesel fuel. Pam checked around for prices. Cost to deliver diesel fuel is $2.839 through Kath. Wally’s is $2.79 delivered, and Federated is $2.68. Townships should only be paying for state sales taxes on off-road fuel, and for on-road fuel, we should be only paying the state road tax, which is 2.75%. Through Kath, we are paying 2.44%, and Federal is 2.779%. Mike will follow up with Kath and see if the price could be adjusted.
Road Sign Graffiti
Laura LeVasseur commented on road sign graffiti. In the past three weeks, at least 30 signs have been spray-painted. Laura showed pictures of eight new signs with the initials DTS on each sign. The maintenance department has tried to clean the signs, but the cleaner takes away the reflectivity of the signs. Laura will check on prices for a Trail Camera and set it up to see if we can catch the person.
Treasurer
Pam presented a cash control statement to the supervisors. Pam also commented on an LG555 from the September Board Meeting. Pam asked Brad Schroeder what the $2,918.08 was for. Brad explained that it was money from unused ticket tax for unsold pull-tabs. This money would be used for future equipment purchases.
Pam noted that she did find one fireproof file cabinet from Craigslist. The township still needs one more four drawer and one long one.
Pam asked about wage reviews and hall rental fees. We will discuss these items at the November Staff meeting.
Clerk
Laura asked about ordering a new smokers receptacle. One of the buckets started on fire this past weekend. Laura will order two new metal smoker receptacles.
Laura commented on elections and trainings she has been going to at the Auditor’s Office. She was wondering whom would pay for her and the head election judge, Mary Anderson, while they attended these sessions. Gene Olson suggested that the township pay the wages while they were at these sessions, because it is an educational part of the job, the clerk is responsible for elections, and the township needs to prepare the clerk for elections Lyle Johnson agreed with Gene Olson.
Supervisor
Mike Olson asked about the Board of Appeal and Equalization and how many Supervisors have to be certified. Gene noted that one supervisor needs to be certified.
Mike asked about a charge on the Township credit card for a phototachometer for $300. Gene stated that it is an RPM tachometer that goes on the end of a rotating shaft that tells you to do the proper thing.
Mike asked about an email that was received about a temporary asphalt plant. Has there been any more word on that. Laura stated that she has not heard anymore.
Mike asked whether or not KimMarie Granger had brought findings of fact. Gene Olson stated that KimMarie called today and is working on that and will forward to Laura when she is finished.
Randy Koivisto asked about the Welter Conditional Use Permit and if in fact there are two septic systems, does the second system need to be capped when it is no longer in use? Gene noted that the second septic would have to be put out of commission when the use was no longer required.
Public Comments
Pam Olson commented on County Road 80 and the maintenance on the road. There was a lot of discussion and comments about County Road 80.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 8:49 pm.
The meeting was called to order by Chairman Gene Olson at 7:00 pm. The pledge of allegiance was recited. Also in attendance were Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur. Supervisor Lyle Johnson was in attendance at 7:05 pm.
Public in attendance were John Stewart, Ron Chelberg, Don Mudrick, Diane Lundeen, Dan Lundeen, Bob Cash, Debbie Hoyt, Randy Koivisto, and Darrel Fisk.
Mike Olson moved to approve the meeting agenda as approved by the clerk. Gene Olson seconds. All in favor, motion carried.
Gene Olson read the Consent agenda as follows;
Total: $ 66,845.62
Gene Olson moved to accept the consent agenda as presented by the clerk and treasurer. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to approve the October 19 Board Meeting minutes as presented by the clerk. Gene Olson seconds. All in favor, motion carried.
Gene Olson moved to approve the November 4 Staff Meeting minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
COMMITTEE REPORTS
Planning and Zoning
John Stewart reported on the Planning and Zoning meeting held on November 10, 2010. Two conditional permits were received. One permit was for Mary Ann McNichols who applied for a Kennel permit. There is some question as to whether it is for a commercial or residential use. Mary Ann agreed to waive the 60-day rule while planning and zoning reviews the application thoroughly.
The other Conditional Use Permit was for use of heavy equipment storage at 35497 Falcon Ave. This is not an allowable use in a rural residential area. The money will be refunded.
The owner of the property is looking at realigning his lot lines to two five-acre lots. He will have it resurveyed.
Swimming pools were also discussed at the meeting. Nothing has been decided yet. It is suggested that a site permit should be required.
John noted that the chicken coop/trailer on 340th will be removed. The owner has contracted with someone to dismantle the trailer and have it hauled away.
Planning and Zoning suggests sending two letters to two property owners which were previously in violation with township ordinances, that are now in compliance.
John noted there are two properties, one on Grand Avenue and one on Lent Trail that appear to be in violation of Township ordinances. A letter should be sent to each owner.
Mike Olson asked about the kennel permit on Foxhill Avenue.
Parks
Lyle Johnson reported on Parks. Lyle asked the opinion of the board to add some playground equipment at the Town Hall ball field. At an estimated cost of $12,000. or should they save the funds for something different. Gene Olson suggested getting the equipment here. Mike Olson asked about soccer fields at Reiger Field. Lyle noted that the playground equipment would be for Preschool age children.
Roads
Lyle Johnson reported on roads. Lyle drove roads on Sunday after the snow. Roads were in worst condition he has since he has been doing the road tour. Ivywood near 19 was the worst. Lot of people plowed snow across the road. There were a few trees down in the ditches and roads.
OLD BUSINESS
Diesel Fuel
Mike Olson negotiated on diesel fuel prices from three different suppliers, he recommends staying with Kath Fuel.
National Turkey Federation
Darrel Fisk from National Wildlife Turkey Federation attended for approval for their Gambling Permit for their February 12, 2011 event. Funds raised go towards scholarships, donate $500 of turkeys to food shelf, youth day in Chisago City. Lyle Johnson moved to approve the Turkey gambling permit. Mike Olson seconds. All in favor, motion carried.
Chisago Lakes Wrestling Booster Club
Debbie Hoyt from Chisago Lakes Wrestling Booster Club asked for reduced fee for hall rental for non-profit fund raising event. They had paid for October rental but had to cancel. The board agreed to transfer the money from the original October date and move it towards the December date. Gene Olson moved to transfer the total fee schedule to the December 18 date. The money will not be refunded until the board knows for sure if they are indeed a non-profit organization. Lyle Johnson seconds. All in favor, motion carried.
Menards-Authorized Purchasers
Lyle Johnson moved to approve Gene Olson, Kerry Olson, Mitch Anderson, and Laura LeVasseur to be the approved signers for the authorized purchasers for Menards. Mike Olson seconds. All in favor, motion carried.
Compensation Fee Schedule
Lyle Johnson noted for the public, that the board discussed staying with the 2010 rates. Lyle Johnson moved to approve the fee scheduled as determined at the staff meeting. Mike Olson seconds. All in favor, motion carried.
Treasurer Comments
Pam Olson presented a cash balance statement. Also talked about the budget meeting for the fire department.
Found two fire proof file cabinets on Craigslist for $150 each. Will have someone pick these up this week.
WSB sent a note for their final budget payment for $15,250 and was actually $14,950.
Resolution for fire department for elected deferral. Pam would like to present this to the City of Stacy Board at their meeting on November 23.
Clerk Comments
Laura LeVasseur commented on a complaint about a destroyed mailbox. Laura will forward the information to the maintenance employees and have the mailbox replaced.
Laura also asked about getting a newsletter out. Laura will publish in newspaper the filing dates for the supervisor seat B.
Supervisor Comments
Mike Olson commented on the driveway permits. He would like to add to the driveway permit a one or two page instructions sheet that would better explain proper procedures and driveway placement for the applicant.
Mike Olson asked about the kennel permit on Foxhill Avenue. He had researched the possibility of using an interim permit for these types of uses. The P&Z will look into the possibility of that type of permit being used.
Lyle Johnson commented on County Road 80.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 8:20 pm.
The meeting was called to order by Chairman Gene Olson at 7:00 pm. The pledge of allegiance was recited. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Deputy Clerk Patty Sowder.
Public in attendance were Jennifer Haskamp, Ted Strauch, John Stewart, Ron Chelberg, Don Mudrick, Kim Schmidt, Dave Schmidt, Bob Cash, David Chelberg, Jerry Schroeder, Marlyn Priebe, Bob Kirchoff, and Diane Lundeen.
Lyle Johnson moved to approve the meeting agenda as approved by the clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson read the consent agenda as follows:
Total: $ 21,830.02
Lyle Johnson moved to accept the consent agenda as presented by the clerk and treasurer. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to approve the November 16, 2010 Board Meeting minutes as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
Mike Olson moved to approve the December 6, 2010 Staff Meeting minutes as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
COMMITTEE REPORTS
Planning and Zoning
John Stewart reported on the Planning and Zoning meeting held on December 8, 2010. The Dennis Denker property lot line revisions were discussed. Valley Paving was present at the meeting to ask about applying for a temporary asphalt plant on 17 and 35. Jennifer Haskamp was present to present her background and how she could help the Township with permits and organizing our Land Use Regulations.
The next Work group meeting will be on Monday December 27, and will be discussing variances, complaint tracking form, and conditional use permits.
The trailer on 340th will be hauled away soon. The homeowner has found someone to haul trailer away.
McNichols conditional use permit, have not heard back from her nor has she paid her conditional use permit fee.
Milcon withdrew application for liquor store application for Tesoro.
Roads
Lyle Johnson reported on roads. Lyle drove roads on Sunday. Roads are in winter condition, hard packed snow on most roads. Maintenance crew has done a very good job at plowing in a timely manner.
OLD BUSINESS
Chisago Lakes Wrestling Booster Club Refund
Mike Olson moved to reduce the rate fee to $200 and return the damage deposit to the Chisago Lakes Wrestling Booster Club. Lyle Johnson seconds. All in favor, motion carried.
NEW BUSINESS
Jennifer Haskamp
Mike Olson moved to accept Swanson Haskamp Consulting Master Services Agreement. Lyle Johnson seconds. All in favor, motion carried. Mike will be the contact person for the Township and will instruct the clerk on what and when to send information to Jennifer.
Rick Bruce-MN Deer Hunters Gambling Permit
Lyle Johnson moved to approve the one day gambling permit for Minnesota Deer Hunters Association. Mike Olson seconds. All in favor, motion carried.
Planning and Zoning Members
Gene Olson commented that KimMarie Granger wished to resign from the Planning and Zoning Committee. Gene talked KimMarie in to staying on the committee for a while longer.
Bonding
Gene Olson noted that the Board will be working on upcoming budget in late January or early February 2011.
There was a lot of discussion about blacktopping roads.
Maintenance Employees Reviews
The maintenance employee reviews will be January 10, 2011 during a portion of our staff meeting. The reviews will be closed meetings. Laura will post a notice.
Email from Charles Schwartz
Represents City of Stacy and City of Harris. We are not in need of his services.
Treasurer Comments
November settlement from the County was received. Short settlement will be received in January. We are $16,000 short of budgeted amount for the year.
Taxes on the rental house went up by $2.
Federal mileage rate for 2011 is $.51 per mile.
Pam has requested quotes from MATIT. She will have quotes before our staff meeting.
Pam noted that the Board of Audit meeting needs to be scheduled. Gene moved to schedule the Board of Audit and Budget Meeting for January 31, 2011 at 6:00 pm. Lyle Johnson seconds. All in favor, motion carried.
Clerk Comments
Clerk Laura LeVasseur was absent because of illness. Deputy Clerk Patty Sowder had no comments.
Supervisor Comments
Gene Olson commented on sign inventory. A resolution needs to be in place. Gene noted that there is a sample resolution for us to use. A plan needs to be in place by 2012.
Public Comment
There were questions about the staff meetings and how the topics are brought up and why the meeting is at 9:00 am.
Someone commented on a recent newsletter article about dust control. Mike Olson suggested coming to the annual meeting and bringing that up.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 8:55 pm.
The meeting was called to order at 7:00 pm by Chair G. Olson. Also present were Supervisor L. Johnson, Supervisor L. Peterson, Treasurer P. Olson, and Clerk L. LeVasseur.
Public in attendance were Mike Olson, Jim Berneche, John Stewart, Ron Chelberg, and Bernice Woods.
The Pledge of Allegiance was recited.
L. Johnson moved to approve the meeting agenda as presented by the Clerk. L. Peterson seconds. All in favor, motion carried.
L. Johnson moved to approve the consent agenda as presented by the Treasurer and the Clerk. L. Peterson seconds. All in favor, motion carried.
L. Johnson moved to approve the December 16, 2008 Board Meeting Minutes as presented by the Clerk. L. Peterson seconds. All in favor, motion carried.
L. Johnson moved to approve the January 12, 2009 Staff Meeting Minutes as presented by the Clerk. L. Peterson seconds. All in favor, motion carried.
John Stewart from Planning and Zoning commented on the January 14, 2009 Planning and Zoning Meeting and stated that a resident of Lent is interested in putting up a wind turbine generator tower and was wondering about ordinances against this. Planning and Zoning will look at other municipalities to see what wind turbine tower ordinances they might have.
J. Stewart also commented on the RTC district and getting help from the University of Minnesota Graduate program.
J. Stewart commented on the roads saying that whoever is plowing is doing a “beautiful job.”
No one commented from the Parks Committee.
L. Johnson read the road reports. The road conditions were snowy and blowing, but otherwise no problems noted.
L. Johnson moved to appoint Bernice Woods, Shirley Anderson, and Phyllis Mudrick as election judges for the March 10, 2009 Township Elections. L. Peterson seconds. All in favor, motion carried.
The Board of Audit and Budget Meetings will be Monday February 9, 2009 at 7:00 pm at the Town Hall.
L. Peterson moved to write a letter supporting the Sno Barons C.U.P. for Hay Days Grass Drag in Sunrise Township, asking the County to support the C.U.P. L. Johnson seconds. (Resolution number 2009-01)
Snowplowing at fire department. The Board needs to decide who is going to plow at the fire station. L. Peterson suggested taking bids in the fall on plowing the fire hall.
Chisago County Ice Rescue Dive Team. L. Peterson requested more information on the Ice Rescue Dive Team before a letter is written.
Building funds CD Matures Monday January 26, 2009. L. Johnson moved to renew CD at First State Bank of Wyoming for one year. L. Peterson seconds. All in favor, motion carried.
P. Olson presented the second draft of the employee’s manual. L. Johnson asked L. LeVasseur to contact the attorney and let him know that we have delayed the employee annual review until we hear back from him. L. LeVasseur will contact Peter Tiede.
L. LeVasseur asked for ideas for the newsletter. Newsletter will be sent out at the end of February.
L. Peterson commented on 1099’s and issuance of them.
L. Johnson commented that he would be attending the MAT L & R Meeting on February 11 and 12, 2009 in St. Paul.
L. Johnson moved to adjourn the meeting. L. Peterson seconds. All in favor, motion carried.
Meeting adjourned at 8:20 pm.
The meeting was called to order at 7:00 pm by Chair G. Olson. Also present were Supervisor L. Johnson, Supervisor L. Peterson, Treasurer P. Olson, and Clerk L. LeVasseur.
Public in attendance were John Stewart, Don Mudrick, Bernice Woods, Ron Chelberg, Mike Olson, Jim Berneche, and Kerry Olson.
The Pledge of Allegiance was recited.
L. Johnson moved to approve the meeting agenda as presented by the clerk. L. Peterson seconds, but asks John Stewart to comment on the Planning and Zoning meeting from February 11, 2009. All in favor, motion carried.
L. Johnson moved to approve the Consent agenda as presented by the Treasurer and Clerk. L. Peterson seconds. All in favor, motion carried.
L. Johnson moved to approve the January 20, 2009 Board Meeting Minutes as presented by the Clerk. L. Peterson seconds. All in favor, motion carried.
L. Johnson moved to approve the February 9, 2009 Staff Meeting Minutes as presented by the Clerk. L. Peterson seconds. All in favor, motion carried.
L. Johnson moved to approve the February 9, 2009 Board of Audit/Budget Meeting Minutes as presented by the Clerk. L. Peterson seconds. All in favor, motion carried.
J Stewart commented on Planning and Zoning. J. Stewart noted that Planning and Zoning member, Steve Dammann, resigned. J. Stewart commented that the University of Minnesota was at the Planning and Zoning meeting February 11, 2009 to help the Township plan for the RTC district. There was a long discussion. There will be no cost to the Township. It is funded by the McKnight foundation. L. Peterson moved to accept the University of Minnesota helping the Township plan for the RTC District. L. Johnson seconds. All in favor, motion carried.
Parks committee met this month. J. Berneche noted that Parks is waiting for bids. L. Johnson will get contact Troy Nelson to check on bids. Parks Committee meets next Tuesday, February 24, 2009.
L. Johnson read the road reports. Most roads are glare ice. All roads have patches of ice, with Elk Lane being the iciest. Hats off to maintenance employees for doing a great job! L. Johnson noted there were no signs of anyone plowing across roadways.
Old business- none
Water rescue- Fire Chief, Kerry Olson, was in attendance to discuss the ice water and open water rescue team. Two divers are already certified to dive below the ice. The water rescue team will be part of the Fire department, not its own entity. Mary McCarthy- water patrol deputy, Sheriff’s Department is looking for letter stating that workers comp is covering the divers. Only equipment needed will be a truck to get to the scene. L. Peterson asked if insurance is going to cover personal equipment. The Fire department has some equipment already. K. Olson stated that the Sheriff needs to send out a call for help. Divers will not go to scene unless asked by the Sheriff. K. Olson stated “there is a need for water rescue.” L. Peterson moved to write a letter to Sheriff supporting water rescue. L. Johnson seconds. All in favor, motion carried.
L Peterson presented the new holiday schedule, page 8 of the personnel manual. L. Peterson also added a revised date on page 12 of the personnel manual. L. Peterson asked the Board to accept the amendment of changed holidays. L. Johnson moved to accept the amendment to the personnel manual as follows: To comply with Minnesota Statute 645.44 Subd 5, full time employees shall have 10 paid holidays as follows: New Years Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, the Day after Thanksgiving, and Christmas Day. G. Olson seconds. P. Olson commented on a few errors on the holiday schedule. All in favor, motion passed.
Treasurer P. Olson commented that the Budget meeting went well. She is working on Annual meeting.
P. Olson commented that Office Max would reimburse the Township for ink and toner cartridges at $3 per cartridge. LeVasseur will put an ad in the newsletter to see if the residents are interested in donating their used ink cartridges to the Township.
L LeVasseur commented on the February newsletter.
L. Johnson commented on L and R days with MAT last week, at the capital.
G. Olson noted that the Township has maintained some salt for the roads.
There was discussion about a Peaker Plant.
Public comments- B. Woods asked if there was going to be a clean up day this spring. G. Olson said possibly in May.
L. Peterson moved to adjourn meeting at 8:05 pm. L. Johnson seconds. All in favor, motion carried.
The meeting was called to order at 7:00 pm by Clerk, Laura LeVasseur.
The pledge of allegiance was recited.
In attendance were Supervisor Gene Olson, Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
Public in attendance were Ron Chelberg, Don Mudrick, and John Stewart.
Laura LeVasseur gave the Oath of Office to Supervisor Gene Olson, Supervisor Mike Olson, and Treasurer Pam Olson.
Laura LeVasseur called for nominations for a Chair Person. Lyle Johnson nominated Gene Olson as Chair Person. Mike Olson seconded. All in favor, Gene Olson abstained. Motion carried.
Gene Olson called for nominations for Vice Chair. Mike Olson nominated Lyle Johnson as Vice Chair. Gene Olson seconds. All in favor, motion carried. Lyle Johnson abstained.
AGENDA
Lyle Johnson moved to approve the meeting agenda with an addition, review and approve the February 20, 2009 Employee Review Minutes. Mike Olson seconds the meeting agenda with the addition. All in favor, motion carried.
Lyle Johnson moved to approve the February 17, 2009 Board Meeting Minutes as presented by the Clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the Board of Canvass Results from March 10, 2009 as presented by the Clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the Consent agenda as presented by the Treasurer and Clerk. Mike Olson seconds. All in favor, motion carried.
Total: $ 32,366.78
Gene Olson moved to approve the March 9, 2009 Staff Meeting Minutes as presented by the Clerk. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the February 20 Employee Review Minutes as presented by the Treasurer. Mike Olson seconds. All in favor, motion carried.
ORGANIZATION OF THE TOWNSHIP
Gene Olson moved that any board member, clerk, or treasurer could pay gopher bounty to a Township resident. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to appoint Gene Olson as the Supervisor for road grading, plowing and snow removal. Mike Olson seconds. All in favor, motion carried.
Gene Olson moved to appoint Lyle Johnson as the monthly road inspector. Mike Olson seconds. All in favor, motion carried.
Depositories – G. Olson reported that the First State Bank of Wyoming will be the official depository for Lent Township.
Representative to the Lent Township Planning Commission will be Gene Olson.
Designate an official newspaper-ECM Post Review will be the official newspaper for Lent Township notices.
Township Health Officer- Will be the on call Doctor at Fairview Lakes Hospital.
Relief Association Trustee- Mike Olson will be the Relief Association Trustee.
Representative at Chisago County Planning Commission will be Gene Olson.
Representative to the Lent Township Park Committee will be Lyle Johnson.
2009 MEETING SCHEDULE
SERVICE CONTRACTS
Lyle Johnson moved to approve the following contracts for Service:
Gene Olson seconds. All in favor, motion carried.
COMMITTEE REPORTS
Planning and Zoning- Nothing to report.
Parks- Lyle Johnson reported that Parks met in February and discussed the walking path at Reiger Field.
Road Reports- Lyle Johnson gave road reports. All in roads are in normal winter/spring condition. The recent warm weather melted the compacted snow and ice on most roads. Only a few east-west roads with trees on the south side have much, if any snow pack left. The meltdown is draining well on all roads. While some standing water did exist in some areas, the overall condition of the driving surface was good. Only one are- Karmel Avenue showed some spots in need of attention.
OLD BUSINESS
None.
NEW BUSINESS
Lyle Johnson moved to approve the Fire Department Relief Association LG555 request for Gambling funds in the amount of $10,000 for the training simulator. Mike Olson seconds. All in favor, motion carried. Gene Olson signed the request.
A representative from AT&T requested a letter from the Township allowing them to replace some parts on their towers located in Lent Township. Gene Olson sent a letter to AT&T stating that the Township does not have any ordinances against AT&T replacing parts on some of their towers on Ivywood Avenue.
Joint Powers Budget- Laura LeVasseur will contact Stacy Clerk to have the Board be put on the Agenda on the March 24 meeting at Stacy City Hall to rescind a motion made at the Joint Powers Meeting on March 2, 2009.
Lyle Johnson moved to allow Gene Olson to sign the Lyons Street Agreement between Lent and Linwood Township. Mike Olson seconds. All in favor, motion carried.
Gene Olson commented on a letter that he received from Chisago County about a reconstruction project on CSAH 19 (Stacy Trail) and Ivywood Avenue.
Gene Olson commented on upcoming trainings: Gene Olson, Lyle Johnson, Mike Olson, Pam Olson and Laura LeVasseur will be attending the Spring Short course on Monday March 23, 2009 in St. Cloud...The office will be closed. Gene Olson, Mike Olson, Pam Olson, and Laura LeVasseur will attend the Urban Short course in Otsego on April 23, 2009.
Pam Olson commented on Pension Training.
Pam Olson commented on Insurance for the Fire Department Ice Rescue and the Employee Health Benefits.
Laura LeVasseur commented that a newsletter would be sent out the middle of April. Laura LeVasseur will contact Evergreen Recycling to set up a date for Clean-up day with Evergreen Recycling.
Mike Olson commented that he would be resigning from the Board of Adjustment.
Lyle Johnson commented that the road tour needs to be scheduled. The Road Tour will be Friday April 17, 2009 at 9:00 am.
Laura LeVasseur commented that the Board of Equalization would be on May 7, 2009 at 6:00 pm.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 8:50 pm.
The meeting was called to order at 7:00 pm by Chair Gene Olson. The pledge of allegiance was recited. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
There were 26 people from the public in attendance.
Lyle Johnson moved to approve the meeting agenda as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the consent agenda as presented by the treasurer and the clerk. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to approve the March 17, 2009 Board Meeting minutes as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the April 6, 2009 Staff meeting minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
COMMITTEE REPORTS
John Stewart from Planning and zoning commented on a conditional use permit for Martha Glanville. Lyle Johnson moved to approve a temporary conditional use permit for Martha Glanville to operate a small home business to grind wheat into flour at her home, to be reviewed on November 1, 2009. Mike Olson seconds. All in favor, motion carried.
John Stewart commented that Planning and Zoning met on April 8, 2009 and talked about the CURA program from the University of Minnesota.
Lyle Johnson commented on the Parks committee meeting that met on March 31, 2009. After much discussion, it was decided that there would not be a hiking trail at Reiger Field at this time.
Lyle Johnson commented on roads. The annual road tour was done on Friday, April 17, 2009. The roads were noted to be very dry and dusty. Gene Olson commented on the Lyons Street Project.
NEW BUSINESS
Dan Splittstoser from the Minnesota Deer Hunters Association was asked to attend to discuss the use of the Town Hall for their Banquet.
Mike Olson moved to allow Mike Peterson to build an agricultural use accessory structure. A site permit of $25 is required and both Mike and his dad, Gordy, will need to sign the permit. Lyle Johnson seconds. All in favor, motion carried.
Trent Minke from Falcon Ridge Golf Course is requesting a renewal on their liquor license. Lyle Johnson moved to sign the liquor license when it is brought in. Mike Olson seconds. All in favor, motion carried.
Mark Ritter from Pheasants Forever requested a Gambling Permit. Lyle Johnson moved to allow Gene Olson to sign the Gambling Permit request for Pheasants Forever. Mike Olson seconds. All in favor, motion carried. Gene Olson signed the gambling permit.
Gene Olson read a letter received from Ron Chelberg. Ron Chelberg has resigned as the Lent Township driveway inspector. Gene Olson thanked Ron for his 17 years of service. Gene Olson nominated Mike Olson and Kerry Olson as the new driveway inspectors.
Gene Olson commented on road quotes. Two quotes were received, one from Bjorklund Trucking and one from Rybak.
Treasurer Pam Olson commented that the township received the Minnesota Gas tax refund. Also, the Township received notice of valuation of the Stacy rental house. The rental house was assessed at $113,100. Taxes this year are $1,558. Pam noted that the Urban Short Course is this Thursday, April 23, in Otsego.
Clerk Laura LeVasseur read an email received from a Lent Township Resident commending the maintenance staff for their excellent work. Laura commented on building permits for the year.
Gene Olson commented on training course in St. Cloud in March.
Public Comments- Lent Township resident, Mark Koran, along with 17 other residents attended to ask about the LS Power Plant. Mark commented that the public would like to be informed on what is happening with the LS Power Company. Gene Olson noted that Lent Township has not received any applications from LS Power Company and that the public will be notified when the Township receives an application. The discussion took one hour.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 8:40 pm.
The meeting was called to order at 7:00 pm by Chair Gene Olson. The pledge of allegiance was recited. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
Public in attendance were Jim Berneche, Jerry Schroeder, Bernice Woods, Don Mudrick, John Stewart, and Steve Puchtel.
Gene Olson added the bid opening of the Lyons Street Project at Linwood Town Hall on May 26 at 10:00 am and the bid awarding at 7:00 pm on May 26 to the agenda. Lyle Johnson moved to approve the meeting agenda with one addition. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the consent agenda as presented by the treasurer and clerk.
Total: $ 46,550.16
Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the April 21, 2009 Board meeting minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Gene Olson moved to approve the May 4, 2009 Staff meeting minutes as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
PLANNING AND ZONING
John Stewart commented on a conditional use permit for Martha Glanville. He noted that conditions were placed on their permit at the Planning and Zoning meeting on May 13, 2009. Conditions are: can’t grind more than 200 pounds per day, no commercial haulers in or out, if they need a sign for their business, they need to apply for a sign permit. John Stewart recommended approval of the conditional use permit with the conditions as noted.
John also commented on the Township ordinances. Kim Marie will write up a policy/protocol to handle Township ordinances and how to enforce the ordinances.
PARKS
Jim Berneche and Lyle Johnson commented on the parks committee meeting on April 28, 2009.
ROAD REPORTS
Lyle Johnson commented on roads. Roads are dry and dusty. Lyle noted that all bituminous roads need detailed inspections for cracks and sealing. Gene Olson commented that he is looking in to getting a machine for the Township, so that maintenance can fill the cracks as needed. Gene commented on applying dust control.
NEW BUSINESS
Lyle Johnson moved to approve Laura LeVasseur to sign the liquor license renewal for the Stacy Lyons. Mike Olson seconds. All in favor, motion carried.
Gene Olson moved to approve the LG555 request for $8,000 for the Stacy Lent Fire Department Relief Association. Lyle Johnson seconds. All in favor, motion carried.
Mike Olson requested that the contract renewal for Olson Brothers Web Services be put off until either the next Staff meeting or the June Board Meeting, so that the Board can review the contract.
Gene Olson noted that there was an informational meeting on Monday May 18, 2009 for Employee Insurance.
Treasurer, Pam Olson, commented on putting the Lent Logo on the signs located on Forest Blvd and Lent Trail. Pam contacted Jeff Case for prices.
Pam looked in to getting a credit card for the Township.
Pam commented on the Lent Township Clean-up Day. There were 121 loads, $5 in tips for the Township, and 31 ink cartridges were dropped off on Saturday May 16, 2009.
Mike Olson asked about the repair bill for the grader. Gene Olson noted that the repair bill was for the 10,000 hour “check up”.
Mike noted that a display cabinet has been set up at the Stacy Lent Tesoro gas station for Lent Township notices to be posted.
Gene Olson talked about putting up a civil defense warning siren at the Hall.
Gene Olson noted that he has been receiving lots of phone calls about the LS Power Plant.
Jim Berneche and Jerry Schroeder thanked the Township for having the clean-up day.
Jim Berneche asked the Board members if they would like to participate in the Stacy Daze parade this year.
Steve Puchtel from McKenzie fish was present and is requesting a letter from the Township stating that he is responsible for the pond located on KGM property and that he leases it. Steve is having problems with residents from the area trespassing and fishing on his pond and is asking for the Township’s help.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 8:30 pm.
The meeting was called to order at 7:00 pm by Chair Gene Olson. The pledge of allegiance was recited. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
Public in attendance were Bernice Woods, Don Mudrick, John Stewart, Leon Johnson, Dori Holte, Abe Holte, and Jim Kroschel.
Mike Olson moved to approve the meeting agenda as provided by the Clerk. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the consent agenda as presented by the Treasurer and Clerk. Mike Olson seconds. All in favor, motion carried.
Total: $ 21,571.19
Mike Olson moved to approve the May 19, 2009 Board Meeting Minutes as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the June 1, 2009 Staff Meeting Minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the May 18, 2009 Informational Employee Insurance Meeting Minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
COMMITTEE REPORTS
PLANNING AND ZONING
John Stewart from Planning and Zoning commented on the University of Minnesota Community Growth Program. He would like the Township to write a letter of appreciation and send a monetary stipend for their work on the CURA plans. Lyle Johnson move to approve a monetary stipend of $300 from the Planning and Zoning Fund to Andy Guthrie and Kate Aitchison for their work on the CURA project. Mike Olson seconds. All in favor, motion carried.
A Township resident developed a sample of communications website. The website would allow communications through the residents and the Board Members. The Board Members decided this was not appropriate for the Board members to enter into conversation on a website because that would be speaking on official behalf not at an official public meeting.
Kim Marie Granger from P & Z started working on a protocol for informing and enforcing zoning violations.
Gene Olson reported that he has been attending meetings for LS Power Plant.
ROADS
Lyle Johnson reported on roads. There was a tree down on 335th. Maintenance removed the down tree. Construction has started on Lyons.
Jim Kroschel, Lent Township Resident, was in attendance to ask talk about a neighbor driving through ditches to access private land. Gene Olson will look at plats of the road and properties along the road to see where the property lines are.
OLD BUSINESS
Mike Olson moved to approve the 2 year proposal for Olson Brother’s Web Service. Lyle Johnson seconds. All in favor, motion carried.
NEW BUSINESS
Dori Holte was in attendance to ask about renting the Town Hall at a reduced rate for a youth fencing program. There would be four to ten kids for a few hours to practice fencing. Gene asked if she would gather more information on dates when they wanted to use the hall and how many kids would be attending the fencing.
Lyle Johnson moved to review the Lent Township Credit Card Policy. Mike Olson seconds. All in favor, motion carried. After reviewing the credit card policy, three changes were made. Lyle Johnson moved to adopt the following Credit Card Policy as permitted by Minnesota State Statute 471.382 which authorizes a township to make credit card purchases provided the township has adopted a written policy governing the management practices and internal control procedures. The following policy shall govern the use of Lent Township's credit card use. See attached approved Credit Card Policy.
Lyle Johnson moved to authorize attorney Troy Gilchist to act on behalf as Attorney for the LS Power Plant on behalf of Lent Township. Mike Olson seconds. All in favor, motion carried. Laura will email the minutes to Attorney Troy Gilchrist.
Summer short course will be July 13, 2009 in St. Cloud. Gene Olson, Lyle Johnson, Mike Olson, Pam Olson, and Laura LeVasseur will be attending. Bernice Woods will fill in for Laura at the office the day of.
Lyle Johnson reported that he would not be able to attend the Staff meeting on July 6, 2009.
Treasurer Pam Olson gave statements of receipts, disbursements, and balances (Schedule 1) to the supervisors and Clerk.
Pam picked up the Township hats from Abbey at Prism design.
Laura asked about minimum lot size for Lent Township and site permits.
Mike commented on Township maps, Chisago County Planning and Zoning Meeting, and an email that was sent by a Lent Township resident. The email asked about putting together a Neighborhood Crime Prevention Program. Mike asked about a conditional use permit for Darrold and Martha Glanville. The conditions were approved at the May Board Meeting. Lyle Johnson moved to approve the Certificate of Land Use Compliance for Darrold and Martha Glanville of 35624 Grand Avenue in North Branch. Gene Olson seconds for discussion. All in favor, motion carried.
Laura will mail the certificate to the Glanville’s.
Lyle commented on Friends of the Sunrise Meeting that he attended a few weeks back and the MAT L & R Conference he attended.
Leon Johnson asked about the water usage for the LS Power Plant.
Lyle Johnson moved to adjourn meeting. Mike Olson seconds. All in favor, motion carried.
Meeting adjourned at 9:07 pm.
The meeting was called to order at 7:00 pm by Chair Gene Olson. The pledge of allegiance was recited. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
Public in attendance were Patricia Noha, Jim Berneche, Jerry Schroeder, Ron Chelberg, John Stewart, Bernice Woods, Robert Kravitz, and Jonn Olson.
Lyle Johnson moved to approve the meeting agenda as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to approve the consent agenda as presented by the clerk and treasurer. Lyle Johnson seconds with discussion. Lyle noted that the claims list amount seems high due to the semi annual fire department pay off and the employee withholding taxes to the state. All in favor, motion carried.
Total: $ 136,172.14
Lyle Johnson moved to approve the June 16, 2009 Board Meeting Minutes as presented by the clerk with one correction: on page two the sentence that reads Lyle Johnson reported that he would not be able to attend the Staff meeting on June 6, 2009, should be Lyle Johnson reported that he would not be able to attend the Staff meeting on July 6, 2009. Mike Olson seconds with the correction. All in favor, motion carried.
COMMITTEE REPORTS
PLANNING AND ZONING
John Stewart from Planning and Zoning commented on the Review of Draft Report from the University of Minnesota RTC project.
John also noted that Kim Marie Granger is working on writing the protocol for enforcing ordinances for zoning violations. Draft should be finished by the next Planning and Zoning meeting in August. Planning and Zoning will bring it to the board for approval.
PARKS
Lyle Johnson commented on Parks. Jim Berneche noted that there was a meeting on June 30, Lyle Johnson did not attend. Lyle asked about the hockey rinks at the Doyle Field. Jerry Schroeder and Jim Berneche commented that the plans are that two outside rinks and a warming house will be done by this fall.
ROAD REPORT
Lyle Johnson commented on roads. Lyle noted that the roads are in good shape. Ivywood near County Road 80 is rough and dry as well as Jewel Lane. There is a sign missing on the intersection of 344th and Kale. 320th Street west of Hemingway, there is erosion on the shoulder and a refrigerator in the ditch. Lyle asked about the construction on Lyons Street.
Gene Olson moved to pursue buying an 80 gallon, 150 psi air tank, for the Maintenance department at a cost of $409. Lyle Johnson seconds. All in favor, motion carried. The tank will be used to clean out the cracks in the road prior to crack sealing them.
Gene Olson asked the Board to look into getting a grinder/router for the maintenance department.
OLD BUSINESS
CURA- at the June Board Meeting, it was decided that two checks would be issued to the CURA Program, one to Kate Aitchison and one to Andy Guthrie for their work on the CURA project. Gene Olson moved to amend the original motion from the June 16, 2009 Board Meeting Minutes that originally stated a monetary stipend of $300 from the Planning and Zoning Fund, one check for $150 to Andy Guthrie and one for $150 to Kate Aitchison for their work on the CURA project, and instead, one check will be written to the CURA Program. Mike Olson seconds. All in favor, motion carried.
Lent Township Hats-Laura ordered 5 dozen hats from Abbey at Prism Design. The hats will be ready for Stacy Daze. The hats may be sold for $15 with the proceeds going to the Park Fund and dispersed at Stacy Daze.
NEW BUSINESS
Stacy Lions-Approval to sell alcohol at Stacy Daze- Gene Olson moved to allow the Stacy Lions to sell alcohol at Stacy Daze July 31- August 1, 2009. Lyle Johnson seconds. All in favor, motion carried.
“The Wall That Heals” Donation –September 10-13- Gene Olson suggested giving a small donation since there is no contract for services.
Dust Treatment-email from Kale Avenue- Lyle Johnson asked that the clerk send an email back to the sender stating that there will not be any more roads treated this year with dust control.
Mike Olson commented on an anonymous letter that was sent to residents on Kale stating that the residents can have their road treated with dust control at no cost. Mike Olson did talk to a resident on Kale and explained this letter was not sent by the Township.
Temporary power to Reiger Ball Field- Gene Olson was asked to have temporary power at Reiger Field for Stacy Daze. A generator will be placed at the field on Friday July 31, 2009.
Letter from WSB & Associates- The Board recommends waiting until after the July 22 Informational Meeting before responding to WSB & Associates for consulting purposes.
Order loader discussion- Mike Olson moved to allow the maintenance department to purchase a new front end loader from Ziegler Caterpillar and pay for it out of the general fund and road and bridge equipment fund. Lyle Johnson seconds. All in favor, motion carried.
July 22, 2009 Public Meeting- The purpose of the meeting is to focus on the issues directly related to the town’s role in the proposed power plant project. For example; site, sound, lighting, and traffic.
Treasurer’s Comments
Clerk’s Comments
Supervisor’s Comments
Public Comments
Lyle Johnson moved to adjourn the meeting. Gene Olson seconds. All in favor, motion carried. Meeting adjourned at 8:45 pm.
The meeting was called to order at 7:00 pm by Chair Gene Olson. The pledge of allegiance was recited. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
There were about 15 people from the public in attendance.
Lyle Johnson moved to approve the meeting agenda as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to approve the consent agenda as presented by the clerk and Treasurer. Lyle Johnson seconds. All in favor, motion carried.
Total: $ 56,195.80
Treasurer Pam Olson presented two claims that needed approval. One was for gopher bounty in the amount of $118 and $187 to Hasser Garage Doors for repair to doors at Fire Hall. Lyle Johnson moved to approve the two payments presented by the treasurer. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to approve the minutes of the July 2, 2009 Meeting with Attorney, July 21, 2009 Board Meeting Minutes, and August 3, 2009 Staff Meeting Minutes as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
COMMITTEE REPORTS
PLANNING AND ZONING
John Stewart from Planning and Zoning commented on the August 12, 2009 Planning and Zoning Meeting. Kim Marie Granger finished writing the protocol for enforcing the Lent Township Land Use Regulations. Laura printed the changes to the Land Use Regulations that Kim Marie emailed over and gave them to the supervisors. John noted a public hearing needs to be scheduled to review changes to the Land Use Regulations. John also noted there was some general discussion on the potential for the LS Power Plant.
PARKS
Lyle Johnson commented on Parks. Parks met July 28, 2009. There were talks about doing some things at Reiger Field next year. There were possibly some lights left over that could be placed at Reiger Field to have permanent power at the field.
Gene Olson noted that the Stacy Lions donated $300 to the Parks Fund from the profit of the Lent Township hats that were sold at Stacy Daze.
ROAD REPORTS
Lyle Johnson commented on roads. All roads are in decent shape. Eifer near Falcon is a little rough. The Lyons street project is complete. Lyle noted that the swing away mailbox posts have not yet been installed.
NEW BUSINESS
Lyle Johnson read the motion from the Chisago County Local Water Management Policy Team.
Officer Schreck Letter. The sheriffs department noted there were a large number of loose large dogs at a property in lent Township. Laura sent a letter to the owner as well as a copy of the zoning ordinance.
Land Use Regulations- Kim Marie Granger commented on complaint letters that she updated. Kim also made small changes to the Land Use Regulations. A public hearing will need to be held to approve the changes to the Land Use Regulations. Gene Olson moved to schedule a Public Hearing on September 9, 2009 at 7:30 pm. Lyle Johnson seconds. All in favor, motion carried. Laura will post this notice.
Pam Olson noted that the clerk is up for a review. The employee review will be on Monday, September 14, 2009 at 9:00 am.
Treasurer Comments- Commented on Minnesota Association of Townships for Errors and Emissions insurance. Pam noted that the insurance almost doubled from last year.
Clerk Comments- Laura asked about an email that was sent about parking on roads. Mike Olson will follow up on the email to see what road the complaint is about.
Supervisor Comments.
Mike Olson asked about a complaint received from the Sheriffs department. Mike Olson did check on the complaint. Lyle asked Laura to reply to an email that was sent last week about building permit. Laura will reply and ask that the person fill out a building permit.
Lyle Johnson commented on the LS Power Plant. When and if LS Power applies for a permit, Lyle would like to look at a plant that is as close to the proposed LS Plant as possible. Gene Olson will attend a tour on Wednesday August 19, 2009 at 9:00 at a plant in St. Paul.
Gene Olson noted that the front end loader was delivered today.
Gene commented on the July 22, 2009 Informational meeting. There were many comments about the proposed LS Power Plant.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 8:30 pm.
The meeting was called to order at 7:00 pm by Chair Gene Olson. The pledge of allegiance was recited. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
Mike Olson moved to approve the meeting agenda as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the consent agenda as presented by the treasurer and Clerk. Mike Olson seconds. All in favor, motion carried.
Total: $ 27,095.86
Mike Olson moved to approve the September 15, 2009 Board Meeting Minutes as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the October 5, 2009 Staff meeting minutes as presented by the clerk. Mike Olson seconds with changes. The sentence reading “Mike Olson asked if each Board Member would write a small article about dirt roads to put into the next newsletter,” should read “Mike Olson asked if each Board Member would write a small article to put into the next newsletter.” All in favor with the changes, motion carried.
COMMITTEE REPORTS
John Stewart reported on the October 14, 2009 Planning and Zoning Meeting. Planning and Zoning recommends approval on a conditional use permit for Audrey Bergstrom for a Kennel Permit. The Bergstrom’s currently have 25 acres with five outside dogs, three inside dogs, and four cats. They have an outside heated kennel. Planning and Zoning recommends Board approval with the following conditions:
Eight dogs maximum allowed.
Five foot fenced dog running area per sketch 160’ x 138’
No commercial boarding or breeding
Fence must be in place before permit can be issued.
Gene Olson moved to approve the conditional use permit for Philip and Audrey Bergstrom with the noted conditions. Lyle Johnson seconds. All in favor, motion carried.
John also noted that Blake Wheatley from LS Power was present at the Planning and Zoning Meeting for a discussion.
Lyle Johnson commented on the last Parks meeting in September. There were talks about lights at Reiger field. Next Parks Meeting will be at the end of February.
Lyle Johnson commented on roads. Lyle drove the roads on Sunday October 18. There were a few rough spots otherwise roads were in good condition. Gene received a compliment on 340th west of the Freeway. Said maintenance did a good job!
NEW BUSINESS
Tim Duchaine from the Cub Scouts attended to thank the Board for letting the cub scouts use the hall last year and to ask permission from the Board to use the hall on the first Monday nights of the month for Cub Scout Meetings. Lyle Johnson moved to allow the Cub Scouts to use the building one night a month. Mike Olson seconds. All in favor, motion carried.
Lyle commented on the Planning and Zoning meeting. The meeting was well discussed. Lyle would like P & Z to look over the visual, light and noise abatement plans that were presented. Lyle recommended talking to Lent’s engineering firm, John will get information from Laura.
Mike Olson commented on the changes to the proposed LS plant.
OLD BUSINESS
Gene Olson read the resolution to adopt Health Insurance Benefits Policy:
Whereas, Lent Township would like to offer Health Insurance as a fringe benefit to its Regular employees; and
Whereas, the Township currently only has one employee who would qualify for the benefit, making it impossible for Lent Township to maintain a group health insurance policy; and
Whereas, the Township has found it to be cost-prohibited to set up a flex plan for a small number of employees; and
Whereas, the Minnesota laws have recently changed which would allow Lent Township to pay the premiums directly to the employee’s insurance company;
Lent Township has chosen to adopt the Health Insurance Benefit Policy as detailed on the attached sheet..
Lyle Johnson moved to adopt the resolution as read by Gene Olson. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to adopt the revised Employees Handbook dated 10/20/09. Mike Olson seconds. All in favor, motion carried.
Gene Olson moved to make a minimum hall usage charge of $200 with a $100 reservation fee, and $250 damage deposit. Lyle Johnson seconds. All in favor, motion carried.
Pam Olson noted that the Township could apply for a grant to make the Hall more handicap accessible. Lyle Johnson moved to allow the Township to apply for grants from the State of Minnesota as described below with resolution 2009-01;
The township board is hereby authorized to:
a) Apply for a grant from the Office of the Secretary of State of Minnesota for Federal funds pursuant to Title II, Section 261 of the Help America Vote Act for the sole purpose of improving access to polling places in this township for persons with disabilities;
b) Enter into an agreement with the Office of the Secretary of State governing the receipt, expenditure, reimbursement and reporting of such a grant;
c) Receive and account separately in a manner sufficient to meet generally accepted government accounting principles sufficient to pass federal audit; and
d) Expend any sums received in the manner indicated in the grant application and agreement with the Office of the Secretary of State.
No further action by a town meeting is required for actions related to this grant.
Mike Olson seconds. All in favor, motion carried.
Township attorney Troy Gilchrist passed out the draft agreement to the public. Troy noted the draft is on the website. The Township is asking for public suggestions on the proposed LS Power Plant. The public should email or mail their comments to the clerk and she will forward them to Troy and the Planning and Zoning committee.
Lyle Johnson asked about specifics on the site plan; fuel storage tanks, water holding tanks, size, and height of stacks, color choices, physical size, and physical layout of plant. Mike Olson asked about possibly setting up a meeting with Planning and Zoning and Attorney to hear their ideas on the agreement. Gene asked Blake Wheatley when a blue print of the structure could be provided for the public to view.
There was 40 minutes of comments about the proposed plans. Blake Wheatley will have a 2D concept plan within one week. The plans will be posted on the website and in the clerk’s office. Blake Wheatley also noted that a website has been set up for everyone to view at www.sunriseriverenergy.com.
Lyle Johnson moved to allow public comment on the proposed LS Power Plant until November 25, 2009 at 4:00 pm and that on December 9, 2009 at 7:00 pm public comment will be discussed. The Town Board will meet December 9, 2009 with the Planning Commission as a Joint Meeting. Mike Olson seconds. Lyle Johnson; aye, Mike Olson; aye, Gene Olson nay. Motion carried two to one.
The Planning and Zoning meeting will be rescheduled for Monday, November 09, 2009 at 7:00 pm.
Lyle Johnson moved to post the meeting notices of November 9 and December 9, 2009 at 7:00 pm to have a Joint Meeting with Planning and Zoning. Mike Olson seconds. All in favor, motion carried.
Treasurer Pam Olson commented that the fax line has been canceled. This will save the township around $30 a month.
Pam noted that the escrow money has been deposited from LS Power.
Pam suggested to the board that they start thinking about the upcoming budget.
Clerk Laura LeVasseur asked about hall rentals. Some groups may be abusing their privilege to use the hall at no charge. Groups who use the hall at no charge need to have proof that they are truly non profit. If they are not truly non-profit and do not have a non-profit number, they need to pay full price.
Laura will contact the group.
Lyle Johnson handed out information on a new copier for the office.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 9:45 pm.
The meeting was called to order at 7:00 pm by Chair Gene Olson. The pledge of allegiance was recited. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, Clerk Laura LeVasseur, and Lent Township attorney for LS Power matter Troy Gilchrist.
Lyle Johnson moved to approve the meeting agenda as presented by the clerk with one change; to drop item F on the agenda. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to approve the consent agenda as presented by the treasurer and Clerk. Lyle Johnson seconds. All in favor, motion carried.
Total: $ 64,517.92
Lyle Johnson moved to approve the October 20, 2009 Board Meeting Minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the November 2, 2009 Staff Meeting Minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
COMMITTEE REPORTS
John Stewart from Planning and Zoning commented on the November 9, 2009 Planning and Zoning Meeting. He noted that the entire meeting was spent discussing the proposed LS Power plant.
Lyle Johnson commented on Parks. The parks committee will not meet until February. Lyle commented on lights at Reiger Field.
Lyle Johnson commented on roads. Roads are noted to be in good shape.
NEW BUSINESS
The board reviewed the Compensation Fee Schedule for 2010. The 2010 rates are; Lyle Johnson moved to keep the Supervisor wages the same as the 2009 rate of $45.00 per meeting, $15.00 per hour for continued meetings, $15.00 per hour for Township Labor, $15.00 per hour for Training, and mileage reimbursement will stay the same as the 2010 Federal Guidelines. Gene Olson seconds. All in favor, motion carried.
Lyle Johnson moved to keep the treasurers pay at $16.00 per hour, the clerk’s pay at $16.50 per hour and the deputy clerk’s pay at $15.00 per hour. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to keep the custodian wages at $14.00 per hour. Mike Olson seconds. All in favor, motion carried.
The maintenance employee’s wages will be discussed on his anniversary date in January.
Mike Olson moved to keep election judge pay at $11.50 per hour. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to keep the hall event custodian pay at $105.00 per event. Mike Olson seconds. All in favor, motion carried.
Gene Olson moved to keep the driveway inspectors pay at $25.00 per inspection. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to keep the casual employee (ditch work, mowing, and misc. labor) pay at $14.00 per hour. Mike Olson seconds. All in favor, motion carried.
Lyle Johnson moved to keep the casual employee (snowplowing and grading) pay at up to $18.00 per hour. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to keep the 2009 rate for the Planning Commission members; Chairperson at $30.00 per meeting, Secretary at $30.00 per meeting, Regular members at $25.00 per meeting, mileage at the 2010 Federal Rate, and $15.00 per hour for site inspections. Lyle Johnson seconds. All in favor, motion carried.
Parks committee will stay as volunteer.
Mike Olson moved to keep the Board of Adjustments at $25.00 per meeting, $15.00 per hour for Site inspections and stay with the 2010 Federal rate for mileage reimbursement. Lyle Johnson seconds. All in favor, motion carried.
Gene Olson moved to leave all the existing fees the same for the Hall rental as the 2009 rate. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the LG555 for $5,000 from the Stacy Lent Area Fire Department. Mike Olson seconds. All in favor, motion carried.
Dave Milles presented the clerk with a petition signed by 132 Lent Township residents requesting a Special Town Meeting be scheduled on or before December 14, 2009.
Clerk Laura LeVasseur commented that the fax line has been reinstated for the office at no additional charge.
Treasurer Pam Olson commented on a Grant for making the town hall handicap accessible. Pam noted the insurance review needs to be scheduled in December or January. Pam asked about putting insurance on the new front end loader. The board said yes to put insurance on the loader. Pam noted that she received Insurance quotes from MATIT and that she would email the supervisors the quotes. Pam has been part of a test group for the new CTAS program, which should be out by the beginning of 2010. Pam noted that the 2010 Fire Department budget would be set at the December Joint Powers meeting.
Mike Olson had no comment.
Lyle Johnson commented on having a joint meeting with Chisago County regarding the LS developers’ agreement.
There were public comments about LS Power.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 8:02 pm.
OLD BUSINESS
The township is currently trialing a copy machine. A decision will be made at the staff meeting to decide if we want to keep the copy machine.
Three quotes were received for snowplowing at the Stacy Lent Area Fire Department; All City Irrigation and Landscaping, Keller Excavating, and Lumberjack Landscaping and demolition. Gene will discuss the quotes with the maintenance employee and decide.
The meeting was called to order by Chair Gene Olson. Also present were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, Clerk Laura LeVasseur, and Attorney Troy Gilchrist.
The Pledge of Allegiance was recited.
Lyle Johnson moved to approve the meeting agenda as presented by the clerk with one addition. Lyle requested adding Discussion on December 14, 2009 meeting under new business. Mike Olson seconds with addition. All in favor, motion carried.
Pam Olson noted that the Frontier bill was added to the consent agenda. Lyle Johnson moved to approve the consent agenda as presented by the treasurer and clerk. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to approve the November 17, 2009 Board meeting minutes as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to approve the December 7, 2009 Staff meeting minutes as presented by the clerk. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to approve the November 9, 2009 Joint Planning and Zoning and Board Meeting minutes as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
Mike Olson moved to approve the December 9, 2009 Joint Planning and Zoning and Board Meeting minutes as presented by the clerk. Lyle Johnson seconds. All in favor, motion carried.
OLD BUSINESS
Attorney Troy Gilchrist has been working on the Development Agreement with the Township, Chisago County, and LS Power. Troy noted that all public comments were reviewed. Troy Gilchrist then went on to read the resolution determining to approve and enter into a development agreement and host fee agreement with Chisago County and Sunrise River Energy, LLC. See attached resolution number 2009-3.
Lyle Johnson moved to adopt the resolution to approve the Developers Agreement and Host Fee Agreement. Mike Olson seconds. Lyle Johnson Aye, Gene Olson Aye, Mike Olson Aye. All in favor, motion carried.
Mike Olson moved to rent the copy machine at $200 for one month until the old copier is fixed. Lyle Johnson seconds. All in favor, motion carried.
NEW BUSINESS
John Stewart from planning and zoning commented on the December 9, 2009 Joint Planning and Zoning and Board Meeting. John also noted the Bergstrom conditional use permit for a kennel is not quite complete.
Mike Willcoxen from the Board of Adjustment commented on the December 11, 2009 Variance Hearing for Michael and Joanne Hillestad. The Board of Adjustment suggested the board approve the variance based on the findings of fact and recommendations.
Lyle Johnson commented on roads. Lyle noted there are three homeowners who have been plowing snow across the roads. Mike Olson commented on Hemingway and 340th, Mike noted that it was like an ice rink.
Lyle Johnson commented on the Petition brought in by Dave Milles requesting a special meeting. Lyle stated that items 2 and 3 were not lawful items. Lyle moved to bill David Milles for the fees incurred by the Township to hold the Special Meeting. Gene Olson seconds for discussion. Gene recommending waiting for Troy to research before taking further action. No action was taken.
Attorney Troy Gilchrist read the resolution to repeal the Data Practices Procedures Public Document. Lyle Johnson moved to adopt resolution 2009-4 to repeal data practices procedures. Mike Olson seconds. All in favor, motion carried.
A new Dell computer for the Clerk has been ordered.
Treasurer Pam Olson commented that the township would be receiving $11,000 in unallotments. There is no guarantee we will receive anything next year.
Pam commented on the rental property in Stacy. Last year the house was valued at $115,000 and this year it is valued at $113,100, but the taxes increased.
Pam asked if claims could be turned in month by month instead of the Friday before the meeting.
Pam asked about a claim for the fire department and who would handle the claim. Gene stated that damage claims are taken care of immediately and then discussed at the Joint Powers Meetings.
Clerk Laura LeVasseur commented on the upcoming 2010 March Election. We are now required by law to use the Automark. The cost of using the Automark is $50 per Township plus $110 for two offices with two candidates. The cost for the ballots is $55 plus $0.30 per ballot with a minimum order of 25 test ballots and 25 regular ballots. Lyle moved not to use the M100. Mike Olson seconds. All in favor, motion carried. Lyle moved to allow Laura to order 500 ballots for the March 2010 election. Gene Olson seconds. All in favor, motion carried.
There were many public comments about the proposed power plant.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 8:30 pm.
First at Hand
Erie Lane Bids
Road Project 08-01 – Erie Lane Bituminous Surfacing and Drainage Improvements
G. Olson requested Engineer Brad Wilkening, from Hakanson Anderson, Inc., to open bids for the
Erie Lane project that were received thru February 14, 2008 until 2:00 p.m.
Bidders:
1. Northwest Asphalt $181,569.30
2. Gustafson Excavating $167,457.70
3. ASTECH $179,190.95
4. Dressel Contracting $178,132.40
5. North Valley, Inc. $178,118.50
6. Knife River Corp. $166,732.67
7. Hardrives, Inc. $177,593.52
8. Rum River Contracting $167,899.01
Brad Wilkening was excused from the meeting to look over the bids for completeness.
Old Business
Fire Dept
G. Olson reported that on March 3, 2008, at 7:00 p.m., the Joint Powers will be hold a meeting at the Stacy/Lent Fire hall.
G. Olson reported that the fire equipment fund has $133,000.00 and there probably will not be any purchases of equipment. G. Olson requested a CD to be purchased for $100,000.00.
G. Olson made a motion to authorize the treasurer to invest $100,000.00 in a CD in the interest of the township.
Milles seconded. Motion passed.
Planning Commission
D. Milles reported that a public hearing was held at the February 13th Planning Commission meeting, regarding the final adoption of the RTC District Development Plan. A Findings of Fact, Conclusions and Recommended action was prepared, that was signed by Con Christianson, Chairman. The board is asked to adopt the RTC District Development Plan.
Milles made a motion to adopt the Rural Transit Center District Development Plan as presented, Peterson seconded. Motion passed.
Milles requested the clerk to place the current RTC District Development Plan and the Comprehensive Plan on the website.
D. Milles reported that a public hearing was held for a Taxidermy School and Shop for Clay Zimmerman on 4748 Athens Trail. The hours for the school to run would be from 8:00 a.m. to 5:00 p.m. and from 5:30 p.m. to 10:00 p.m. in the evening. A copy of Mr. Zimmerman's state and federal license would be furnished to the Clerk. The committee requests the Board to make a motion to approve the Conditional Use Permit.
Milles made a motion to approve the Conditional Use Permit for the Taxidermy School and Shop, Peterson seconded. Motion passed.
Milles reported that the Planning Commission has two unresolved Certificates of Land Use Compliances for owners to bring their properties into compliance:
Rodney Ebnet on 5448 Emily Lane, Stacy, is still cleaning up his property.
Troy and Marcy Colberg, who live at 31671 Elmwood Trail, have not been in contact with the Township. When spring arrives the violation will be re-inspected and an appropriate action will be taken if necessary.
Milles reported on the three (3) outstanding land use violations.
Mark Abramson of KGM Construction sent a letter saying that he will not conduct any commercial aquaculture activities on the pond. A letter will be sent to KGM Construction to say that they have complied with the order.
Troy Wood on 31841 Frontier Avenue, was sent a letter in regards to12 illegal commercial refrigerators stored on his property and was requested to remove the refrigerators to an inside storage, but he has not responded as of yet.
Richard Carlson - 35902 Grand Avenue, has responded by a letter and the Planning Commission has decided not to pursue any enforcement until spring, giving R. Carlson adequate time to come into compliance.
Milles reported on the City of Stacy's meeting to adopt a Comprehensive Plan to accommodate growth through the year 2030. A public hearing will be on February 26, 2008 at 5:00 p.m.
Milles reported that he was elected to be the chairman for the annexation subcommittee for the legislative research committee of the Minnesota Association of Townships. This will be a subcommittee on annexation to resolve conflicts on merges.
Milles reported that Kim Marie Granger will be presenting a proposal for drafting the necessary ordinance amendments to implement the newly adopted RTC District Development Plan.
Milles reported on the Planning Commission approval for requiring photographs to accompany the final inspection on reproofing, as requested by the building inspector. An ordinance amendment will be presented to the Planning Commission to implement this change.
New Building Permits – No action
Park Commission
Milles reported that Jim Berneche submitted a letter to Brian Randt to serve on the Park Commission and asked the Board to entertain a motion to appoint Mr. Berneche to the Park Commission.
Milles made a motion to accept Jim Berneche on the Park Commission. Peterson seconded. Motion passed.
Milles reported that the Park Commission passed a resolution to change the quorum requirement to allow two (2) members to constitute a quorum. The committee has reviewed the park plans from Amador and Chicago City and Park Commission Board member Bob Schule has revised those plans to work for Lent Township. The Park Commission will finalize this plan at its meeting on February 28, 2008 at 7:00 p.m.. A public hearing will be held at the Planning Commission meeting on March 12, 2008 at 7:00 p.m., to adopt the Park Plan and then present at the Board meeting on March 18, 2008. After board approval, the plan will be presented to Chisago County for acceptance and approval.
Milles also reported that a questionnaire will be put into the newsletter to solicit input from Township residents for suggestions on parks and recreation issues.
Road Report
1. Peterson presented the February road report.
Treasurers Comments
P. Olson reported that at the Township audit, a question was asked on what can be done with the gambling donations that has been donated from the years 2001-2004 in the amount of $5157.00. P. Olson reported there is a Public Purpose Doctrine document that says per the Boards discretion, the Board can recommend on how the money can be spent.
P. Olson reported that the Scotsman is not a legal publication and there a lot of money that has been spent on ads. G. Olson commented that he has a suggestion that he will bring up at the annual meeting.
P. Olson reported that at the annual meeting, only the clerk and moderator will receive pay.
P. Olson requested a motion to be made, to give specific names for signatures on the Fire Department CD.
Milles made a motion to have Pam Olson, Treasurer, authorized to purchase the Fire Department CD and Pam Olson, Treasurer and Roxanne Kahler, Clerk, will be the authorized signatures on the CD. Peterson seconded. Motion passed.
Clerk's Comments
R. Kahler reported the Boy Scouts District Derby has asked to use the township on April 12, 2008 from 9:00 a.m. to 7:00 p.m.
G. Olson made a motion for the Boy Scouts District Derby to use the township hall. Peterson seconded. Motion passed.
R. Kahler requested two (2) software programs be purchased, Illustrator and Photoshop, for the Township computer. These programs would produce newsletters and website graphics in a more efficient method. Tabled for further discussion.
R. Kahler reported that the Short Courses at St. Cloud will be held on March 24, 2008. The supervisors, treasurer and clerk will be attending. Milles questioned if a representative from the Planning Commission should attend the Short Course. G. Olson stated that planning and zoning courses are available as Short Courses deals with only the operations of a township. County Commissioner Lynn Schultz stated that there will be a planning work shop to be held at Carlton, MN and more information will be forth coming.
Supervisors Comments
Milles reported that a letter was received from Chisago County Office of Environmental Services concerning building permits that have expired without final inspection by the County. These residents will have to apply to the Township to obtain a new permit in order to have the Township conduct a final inspection for insurance and/or mortgage requirements.
New Business
Logo Design
P. Olson reported that 32 logos were received and two (2) logos were presented to the board for consideration and asked the board to accept one (1) logo to represent the township. The logo from Michele Johnson of North Branch was the logo winner and will be unveiled at the Annual Meeting on March 11, 2008.
Peterson made a motion to accept the logo from Michele Johnson. Milles seconded. Motion passed.
Peterson made a motion to have the treasurer, Pam Olson, dispose of the other 32 logos. Milles second. Motion passed.
Brad Wilkening Returned to Meeting
Knife River Corp. had the lowest bid with $166,732.67.
Peterson made a motion to award the bid to Knife River Corp. with a contract of $166,732.67 for the Erie Lane project. Milles second. Motion passed.
B. Wilkening will be contacting Knife River Corp. to award them the contract and inform them that they have 30 days to complete the project when started.
Evergreen Recycling
R. Kahler reported that Evergreen Recycling was inquiring if the township would like to have a collection day as of no expense to the residents or Lent Township. In the April newsletter, there would be published a list of items that would not be charged for and items that would have charge. Lent Township residence identification would be needed. Milles volunteered to help at the event. Date and time will be announced at a later date..
Milles made a motion to conduct the service with Evergreen Recycling and to publish in the April newsletter, date and time. G. Olson seconded. Motion passed.
Election Judges
R. Kahler reported that election judge candidates Bernice Woods, Phyllis Mudrick, and Shirley Anderson were contacted and agreed to be March election judges at the annual election.
Milles made a motion to accept Bernice Woods, Phyllis Mudrick, and Shirley Anderson to be the March 11, 2008 election judges. Peterson seconded. Motion passed.
Board of Equalization
G. Olson asked the board if April 17, 2008 at 6:00 p.m. would be an acceptable date to have the Board of Equalization. Board agreed.
Orderly Annexation
G. Olson reported that a meeting with the City of Stacy and Lent Township, for an orderly annexation on eight to nine parcels east of Interstate 35 and south of the City of Stacy, needs to be set up. G. Olson reported a 15 year agreement with no hostile annexation by the City of Stacy and that Lent Township will would not contest annexation that we should have with residents of Lent Township who want to join the City if there land butts up against the City of Stacy. R. Kahler will contact City of Stacy's clerk with suggested dates of March 10 or March 17 with the time of 6:00 p.m. or 7:00 p.m. for a public orderly annexation meeting.
Annexation Survey
G. Olson reported that the U.S. Census Bureau sent a survey to have boundary adjustments completed.
Milles made a motion to adjourn, Peterson seconded. Motion passed.
Meeting adjourned at 9:05 p.m.
In attendance were Supervisors Gene Olson, Dave Milles, Lyle Johnson, Treasurer Pam Olson, and Clerk Roxanne Kahler.
Public in attendance were Bernice Woods, Ron Chelberg, Don Mudrick, John Stewart, Mike Olson, Jim Berneche, Jim Johnson, Dody Johnson, Jerry Schroeder, Brian Randt, and Norm Kahler.
Township Board meeting was called to order by Clerk Roxanne Kahler at 7:30 pm. The Pledge of Allegiance was recited. The Clerk Kahler gave oath of office to the newly elected officer Lyle Johnson.
Clerk Kahler asked for nominations for Chair Person. Dave Milles nominated Gene Olson, Lyle Johnson seconded. All ayes. Motion passed. G. Olson abstained.
G. Olson asked for nominations for Vice Chair. Lyle Johnson nominated Dave Milles, Gene Olson seconded. Motion passed. D. Milles abstained.
G. Olson made a motion that all nominations cease, Lyle Johnson seconded. Motion passed.
G. Olson requested review of the agenda presented by the clerk. G. Olson requested to move the Resolution for Stacy Lions Gambling Permit and Planning & Zoning to the top under Business.
D. Milles made a motion to approve the agenda with changes, L. Johnson seconded. Motion passed.
G. Olson requested a motion for the minutes from the February 19 board meeting. D. Milles made a motion to adopt the minutes, L. Johnson seconded. All ayes. Motion passed.
Review of Board of Canvas Minutes for Board of election that was held after the annual meeting. Milles made a motion to adopt the minutes. Johnson seconded. All ayes. Motion passed.
G. Olson brought the consent agenda to the floor for approval.
G. Olson requested approval of the following items:
1. Net Pay for Payroll Period ending 2/23/2008 for 4 items in the amount of $4623.34
2. Net Pay for Payroll Period ending 3/8/2008 for 4 items in the amount of $3990.99
3. Claims List for Approval for 37 items in the amount of $65,939.81
4. Net Pay for March 2008 payroll 8 items in the amount of $2,063.22
Milles made a motion to approve the consent agenda, Johnson seconded. Motion passed.
Discussion: P. Olson requested that line four (4) to be pulled for discussion of net pay. G. Olson asked if the question is about the volunteerism pay. P. Olson remarked yes. G. Olson reported there has been discussion and time will be paid. G. Olson inquired if the net pay remains the same. P. Olson responded by saying yes and Planning and Zoning and Park Commission break down is needed. All ayes. Motion passed.
G. Olson requested the approval of the February 12th Board of Audit meeting minutes. Milles made a motion to approve the Board of Audit minutes. Johnson seconded. Motion passed.
Staff meeting minutes from the March 10, 2008 were reviewed.
Milles made a motion to approve and accept the staff meeting minutes as prepared, Johnson seconded. Motion passed.
Business
Resolution for Gambling
G. Olson reported that the Stacy Lions have requested a resolution for pull tabs at the Stacy Lent Tesoro. Jerry Schroeder represented the Stacy Lions in requesting gambling with pull tabs in the Lent Township.
Milles made a motion to accept Resolution 2008-06, Johnson seconded. All ayes. Motion passed.
Planning & Zoning
John Stewart, Secretary of Planning Commission, reported that a public hearing was held at the Planning Commission meeting for the review of a Park Plan and requests the board to adopt the plan.
J. Stewart reported that amendments to the Land Use Regulations and will hold a public hearing for adoptions.
J. Stewart reported that amendments should to be written for the RTC and a proposal from Kim Marie Granger will be written for services to the township. D. Milles reported that the RTC needs to implement plans for new standards on signs and mapping for the district phase development. D. Milles reported that Ms.Granger submitted a proposal for an estimated 80 hours at $75.00 an hour. Milles said that he doesn't believe that 80 hours will be needed and a maximum of hours can be requested as the sub committee will be working with Ms. Granger. Time will be only charged for work at her office and there will not be any charge for attending the Planning & Zoning or subcommittee meetings.
L. Johnson made a motion to table decision until the April 15 board meeting for further discussion. Seconded by Milles. Motion passed.
J. Stewart reported that two (2) responses have been received from outstanding land use violations.
Mark Abramson of KGM Construction sent a letter saying that he will not conduct any commercial aquaculture activities on the pond.
Troy Wood resides at 31841 Frontier Avenue, has responded to the illegal commercial refrigerators stored on his property and have been moved to an inside storage and kids cannot able to get inside the refrigerators.
J. Stewart reported a lady came in to receive further information on receiving a Conditional Use Permit to start a life style consulting service. Stewart requested that the clerk ask for more explanation that is definitive on the conditional use permit for her business.
Organization of the Township-Appointments
A. Johnson made a motion that any board member, clerk, or treasurer can pay gopher bounty. G. Olson seconded. Motion passed.
B. Johnson made a motion that the chief Doctor on call at Fairview Lakes Hospital in Wyoming will be the Township Health Officer. Milles seconded. Motion passed.
C. Road, Grading and Snow Removal Supervisor – Johnson made a motion for Supervisor Gene Olson, Milles seconded. Motion passed.
D. Monthly Road Inspections – Milles made a motion for Supervisor Lyle Johnson, G. Olson seconded. Motion passed.
E. Depositories – G. Olson reported that the 1st State Bank of Wyoming will be the official depository for Lent Township.
Milles made a motion for signatures as follows:
As per state statue, three signatures are required to make withdrawals from Lent Township's
checking account. No cash withdrawals will be allowed.
The authorized signers on each check are as follows:
the Chairperson, Gene Olson, or in his absence, the Vice Chair, Dave Milles; and
the clerk, Roxanne Kahler, or in her absence, the Deputy Clerk, Bernice Woods; and
the Treasurer, Pamela Olson, or in her absence, the Deputy Treasurer, Lori Olson.
Johnson seconded. Motion passed.
F. Representative to the Lent Township Planning Commission – G. Olson made a motion for Supervisor Milles, Johnson seconded. Motion passed.
G. Representative at the Lent Township Park Commission meeting – Milles volunteered. Johnson seconded. Motion passed.
Milles removed himself from the Board of Adjustment. A new member needs be brought to the board for appointment.
H. Minnesota Benefit Association Group Life Insurance- The policy is for all board members, treasurer, clerk, and maintenance. Milles made motion for Life Insurance premium to be paid. Johnson seconded. All ayes. Motion passed.
Service Contracts
1. Seven County Senior Federation: Requested $300.00 - Milles made a motion to contract $300.00, Johnson seconded. Motion passed.
2. Family Pathways: Requested $1000.00 - Milles made a motion to contract $1000.00, Johnson seconded. Motion passed.
3. The Refuge Network: Requested $500.00 - Johnson made a motion to contract $500.00, Milles seconded. Motion passed.
4. Chisago County Senior Center: Requested a donation - Milles made a motion to contract $1000.00, Johnson seconded. Motion passed.
5. Chisago County Fair: Requested a $500.00 – G. Olson made a motion to contract $500.00, Milles seconded. Motion passed.
6. Chisago County Recreation: Requested $600.00 for services and provide a porta potty –
G. Olson made a motion to contract Robert Gustafson for $700.00 for the 2008 youth ball field summer program, Johnson seconded. Discussion: Milles asked if there will be any controversy. G. Olson reported that Robert Gustafson would be paid directly for his services to waive any controversy. Motion passed.
7. South Chisago County Meals on Wheels: Requested $2000.00 – G. Olson made a motion to table for further information, Milles seconded. Motion passed.
8. Forest Lake Youth Service Bureau: Requested $1500.00 - Milles made a motion to contract $500.00, Johnson seconded. Motion passed.
9. New Pathways: Requested donation - Milles made a motion to contract $500.00, Johnson seconded. Motion passed.
10. Communities Investing in Families: Requested donation – Milles made a motion to decline a contract with Communities Investing in Families, Johnson seconded. Motion passed.
A letter will be sent to the representatives of the service contracts that were declined.
Legal Publications
G. Olson commented that at the annual meeting, the township people decided to have the publications in all three of the papers. Milles reported that too much is being paid out for publication. G. Olson reported that notices would be posted on the website.
Milles made a motion to have as the legal newspaper, the Post Review and the option to publish in other papers as needed. Johnson seconded. Discussion: Milles reported that legally only one official paper is needed. Milles reported that postings would be at Stacy City Hall and the Lent Township hall. Stacy Lent Tesoro will be contacted for possible posting. All ayes. Motion passed.
Park Commission
Milles reported that the Park Commission voted to approve the Park Plan and present to the board for a motion.
G. Olson read the findings of fact, conclusions, and recommended action signed by Brian Randt Chairman of Park Commission.
Milles made a motion to adopt the Park Plan, Johnson seconded. All ayes. Motion passed.
G. Olson is to present the Park Plan to Chisago County.
Fire Department.
G. Olson reported everything is going well.
Gravel Report
G. Olson inquired about type of gravel should be purchased. G. Olson reported that he would start getting quotes for 3000 tons of gravel.
Milles inquired that after the annual road tour, a discussion will then decide what gravel should be purchased.
G. Olson reported that Lyons Avenue would be bituminous in the year of 2009 in conjunction with Linwood. G. Olson reported that he was asked to attend the Linwood board meeting on March 25th, 2008 for a discussion on prepping Lyons Avenue.
Evergreen Recycling Date
G. Olson requested a date for recycling either April 19th or May 10th. Milles requested May 10th as the ground may be dryer.
Milles made a motion for May 10th, Johnson seconded. Motion passed.
Road Report
Larry Peterson submitted the road report.
G. Olson requested the annual road tour needs to be schedule before the April 15th board meeting. Road tour will be on Friday, April 11th at 9:00 a.m.
Treasurer Comments
No comment.
Clerk's Comments
R. Kahler reported that the Spring Short Course will be held on Monday, March 24, 2008 in
St. Cloud. G. Olson, D. Milles, L. Johnson, P. Olson, and R. Kahler will be attending. Bernice Woods will be in the office that day. The cost of the seminar is $40.00 per person and the township will cover the cost.
Kahler received the rental property valuation notice and can be reviewed.
R. Kahler reported the contract with Coordinated Business is due for renewal on April 4th.
Kahler recommended for renewal as the printer is getting older. Labor, parts, and toner are included in the price of the contract.
Milles made a motion to renew the contract with Coordinated Business, Johnson seconded. Motion passed.
R. Kahler has inquired at Rapid Press for printing prices of letterhead and envelopes. Comparison prices for printing in office or have outside printing is being done. Jim Berneche suggested looking to high schools for printing costs.
R. Kahler reported building, heating, and plumbing permits from February's board meeting to present, has totaled $952.75 not including surcharges.
Other
G. Olson reported to the audience, that on Monday, March 10, the present Township board and ex-Township board had a meeting with the City of Stacy, to discuss an orderly annexation with eight (8) properties on the south end of Stacy. No hostility was presented and was open to suggestions. Lent Township attorney was present and will be writing up a draft plan to present to the City of Stacy.
Jim Berneche made a request to pass along to residents in the township, to go on the Lent Township website for a link to Hamburger Helper to comment on why the township should receive a grant for park equipment.
Milles made a motion to adjourn. Johnson seconded. Motion passed.
Meeting adjourned at 9:17 pm
The Township Board meeting was called to order by Chair Gene Olson at 7:00 pm.
In attendance were Supervisors Gene Olson - Chair, Lyle Johnson, Dave Milles, Treasurer Pam Olson, and Clerk Roxanne Kahler.
Public in attendance were: John Stewart, Troy Nelson, Don Mudrick, Norm Kahler, Bernice Woods, John & Janine Schweitzer, Tim Serpico, Joe Meyer, Hanley Meyer, Kim Marie Granger, John Granger, Bea McKusick, Annette Olson, Susan & Ed Hoffman, Mike Olson, Mike Willcoxen, Steve Dammann, Nate Perrin, Carolyn Cagle, Dawn Applequist, Ron Chelberg, Joan Milles, Heidi Kroschel, Karen Swanstrom, Anne Thom, Jim Berneche, and Bruce Hoppe.
The Pledge of Allegiance was recited.
G. Olson gave introductions of the Supervisors, Clerk, and Treasurer to the public in attendance.
G. Olson requested a review of the meeting agenda presented by the clerk. Dawn Applequist requested to speak on road conditions. G. Olson requested to add Conditions of Roads at the end of the agenda.
D. Milles made a motion to approve the agenda as presented with changes, L. Johnson seconded. Discussion: D. Milles requested under New Business, item L be removed and under Planning Commission between items four (4) and five (5), add item: "Request for quote on the Rural Transit Center". G. Olson requested the agenda be accepted with changes. Motion passed.
G. Olson brought the consent agenda to the floor for approval:
G. Olson requested approval of the following items:
1. Net Pay for Payroll Period ending 3/22/2008 for 4 items in the amount of $5150.74
2. Net Pay for Payroll Period ending 4/5/2008 for 3 items in the amount of $3641.70
3. Claims List for Approval for 43 items in the amount of $23,239.59
4. Net Pay for Regular April Payroll for 5 items in the amount of $2,004.88
L. Johnson made a motion to approve the consent agenda, D. Milles seconded. Discussion: L. Johnson requested an explanation of Kramer Mechanical located on page 3 of the Claims List. G. Olson reported that a valve for the well and pumping is serviced yearly. D. Milles questioned the Contract for services line items, one (1) line related to the printing of the Lent Township newsletter, and one (1) line item for Surplus Services. G. Olson reported that the Surplus Services items were purchased for the Township maintenance use. Motion passed.
G. Olson requested a motion for approval of the minutes of March 18, 2008 board meeting. D. Milles made a motion to approve and accept the minutes, L. Johnson seconded. Discussion: L. Johnson requested on page 2 under Organization of the Township – Appointments in item B, change the wording of "that a Doctor on call" to "that the Chief Doctor on call". G. Olson requested in item A, change "can pay gopher feet" to "can pay gopher bounty". Pam Olson, Treasurer, requested item G be changed from "Lent Township Planning Commission" to "Lent Township Park Commission" as item F reads Lent Township Planning Commission. Motion passed with changes.
G. Olson presented the minutes from the April 7, 2008 staff meeting for review.
D. Milles made a motion to approve and accept the minutes, L. Johnson seconded. Discussion: Pam Olson requested under Lyle Johnson, the corrected spelling of "Bernie Rauen" from "Bernie Rowan". P. Olson requested under Dave Milles, change the line "for printing and not use photo copies from computer as reproduction would be easily done" to "as quoted price for photo copies is high". D. Milles requested the corrected spelling of "Michael Jinks" from "Michael Jinx". P .Olson requested correction in the sentence "will send an administrated" to "will send an administrative". Motion passed with corrections.
Old Business
Fire Dept
G. Olson reported that Lent Township requested gambling funds in the amount of $5,000.00 towards the training simulator from the Stacy/Lent Fire Department Relief Association.
G. Olson made a motion to submit the request for the gambling funds in the amount of $5,000, D. Milles seconded. Motion passed.
G. Olson requested the appointment of Lyle Johnson to be the Lent Township liaison at the Stacy/Lent Fire Department Relief Association. L. Johnson accepted the request of liaison. G. Olson made a motion for Lyle Johnson to be the Lent Township liaison at the Stacy/Lent Fire Department Relief Association,
D. Milles seconded. Motion passed.
Planning Commission
John Stewart, Secretary of Planning and Zoning Commission, reported a May 14th meeting will have a public hearing to present amendments to Chapters of the Lent Township Land Use Regulations for adoption.
J. Stewart reported that inspections for unresolved Certificates of Land Use Compliances would take place in spring.
J. Stewart presented a revised administrative operations manual for approval by the Board.
D. Milles made a motion to adopt the administrative operations manual. G. Olson seconded. Motion passed.
J. Stewart reported that a letter of interest was presented to the Planning Commission by Jim Berneche and requested a motion to appoint Mr. Berneche to the Planning Commission Board.
D. Milles made a motion to appoint Jim Berneche to the Planning Commission Board. L. Johnson seconded. Motion passed.
J. Stewart reported that Dave Milles is stepping aside from the Board of Adjustment as he is on the Township board. To fill the vacancy, two (2) letters of interest were presented, one by KimMarie Granger and one by Mike Willcoxen. G. Olson questioned why both applicants could not be on the Board of Adjustment board. D. Milles responded by saying that he believed under Minnesota statue only three (3) members can be on the Board of Adjustment because if there were an even number, a vote could become deadlocked.
D. Milles stated that research will be done on whether there can be more than three (3) members can be on the Board of Adjustment.
D. Milles made a motion to appoint KimMarie Granger to the Board of Adjustment and research the Minnesota Statutes to have five (5) members on the board and then appoint Mike Willcoxen to the board. G. Olson seconded. Discussion: L. Johnson reported that he would like to have Mr. Willcoxen appointed to the board, do the research, and then appoint Ms. Granger. G. Olson asked for a vote for the motion made. Dave Milles, Aye Gene Olson, Aye Lyle Johnson, Nay Motion passed.
D. Milles reported that the Rural Transit Center Development Plan was adopted. Changes to the zoning ordinances are necessary to bring the zoning ordinance into accordance with the Plan. The Town Board has already requested a quote from the Lent Township attorney, Peter Tiede, for revising the zoning ordinance.
D. Milles gave the residents a brief explanation on the possibility of an Xcel Energy Peaker Generator being located in Lent Township. Ordinances need to be amended to allow a peaker generator into the township.
D. Milles made a motion for the Planning Commission to amend ordinances as needed, to allow for a possible peaker plant. L. Johnson seconded. Motion passed.
R. Kahler reported that 10 building permits have been applied for from the first of the year.
Park Commission
D. Milles reported that the Park Plan was delivered to Chisago County Park Board for approval. G. Olson reported that the plan is in progress with the Chisago County Park Board.
Jim Berneche, Park Commission Board member, reported that the Stacy Lions Club donated $1000.00 to the Park Commission for park equipment.
Road Report
G. Olson gave a report on the regular monthly road report. Roads are in poor condition. The removal of the gravel in the ditches is being handled.
Treasurers Comments
P. Olson reported the funds from Associated Bank have been moved into the First State Bank of Wyoming.
Clerk's Comments
R. Kahler reported there is a very positive response to the Evergreen Recycling day that will be held on Saturday, May 10, 2008. The recycling day volunteers are Dave Milles, Joan Milles, Kerry Olson, R. Kahler, Norm Kahler, and Bernice Woods. Residents, John Granger and KimMarie Granger, volunteered to help as well. This recycle day is for residents of Lent Township only and identification will be checked.
R. Kahler reported that the Boards of Appeal and Equalization would be convened on Thursday, April 17, 2008 at 6:00 p.m.
R. Kahler reported thank you cards have been received from Lakes Area Youth Service Bureau, Chisago County Senior Center, and The Refuge Network, for service contracts donations. A thank you card from Vikinaire Girl Scouts was received for allowing the girl scouts to use the Lent Township hall for their Giving Event on Thursday, March 13, 2008.
R. Kahler presented information about the service contract from South Chisago County Meals on Wheels. They serve City of Wyoming, City of Shafer, Center City, Chisago City, and City of Stacy. Residents north of the City of Stacy trailer court are referred to North Branch for meals on wheels as they were asking for $2000.00.
D. Milles made a motion not to donate to the South Chisago County Meals on Wheels, L. Johnson seconded. Motion passed.
R. Kahler reported a handicap-accessible satellite toilet would be ordered for the Gordon Swanberg Park at the end of April as We R Able will be using the park.
Supervisors Comments
G. Olson reported that he would be meeting with the Township engineer, Brad Wilkening with Hakanson Anderson Assoc., on finalizing Erie Lane's construction project on Thursday, April 17, 2008.
G. Olson reported that the Lent Township park and recreation surveys that were in the newsletter are coming in.
D. Milles had no comment.
L. Johnson had no comment.
New Business
G. Olson reported that the Urban Town Short Course would be Thursday, April 24, 2008, in Maplewood and all of the supervisors, clerk, and treasurer will be attending. D. Milles reported that KimMarie Granger, a member of the Planning Commission Board, would also be attending and would be financing her own way to the course. R. Kahler reported that the township hall would be closed that day.
Orderly Annexation
G. Olson reported that a draft copy of the Orderly Annexation Agreement with the City of Stacy has been received from Lent Township attorney, Peter Tiede of Murnane Brandt. This OAA involves eight parcels of land east of I-35 and south of the City of Stacy. The clerk will add property map and identification descriptions before forwarding this draft to the City of Stacy. G. Olson reported that the orderly annexation is being very productive.
Truth in Government
D. Milles presented a resolution as follows:
Motion for Consideration and Approval by the Town Board
Offered by: David Milles, Township Supervisor
"Pursuant to Minnesota Statutes, Section 13D.01, subdivisions 2 and 3, I make a motion that a "closed" meeting of the Lent Town Board be convened at a time, date, and place to be determined by the Town Board for the specific purpose of discussing potential legal or disciplinary proceedings involving Township officials. The persons attending this meeting should be limited to the Town Board members, Township Clerk, Township Treasurer, and Township Attorney. Public Notice of this meeting shall be posted at those locations normally used for such purposes by the Township and within the time limitations prescribed by Minnesota Statutes."
L. Johnson seconded. Discussion: L. Johnson questioned if this is under litigation by someone, yes or no? D. Milles replied not yet but there is a possibility of one. L. Johnson responded saying that if there is a threat of litigation that a closed meeting can be held without a resolution by the Township board. If this is a personnel issue, an attorney does not have to be involved. If there is a law suit involved then attorney will be contacted.
D. Milles responded that if any disciplinary issues towards an employee of the Township, needs to be taken, it would be held at a close meeting. If this can not be resolved then there will be an open meeting.
G. Olson called for a vote for a closed meeting with the attorney to discuss disciplinary proceedings involving Township officials.
Dave Milles, Aye Gene Olson, Aye Lyle Johnson, Nay Motion passed.
Conditions of Roads
Dawn Applequist, Lent Township resident residing at 4457 Echo Lane, appeared and presented photos of gravel in ditches and asked how the gravel would be removed.
G. Olson responded saying that the township does not have equipment to pull the gravel out of the ditch and there are no plans to clean ditches. A reclaimer was built with a disc that would pull some of the gravel out of the ditches but not all of it. Ms. Applequist stated that about Lyons Street was very dangerous to drive on and asked if any gravel would be put on the street. G. Olson responded by saying that bituminous would be placed on Lyons Street in 2009 jointly by the City of Linwood and Lent Township and any good gravel would be wasted if laid down this year as the road would be reshaped with the project in 2009.
Carolyn Cagle, a Lent Township resident residing at 4460 Echo Lane, enquired when the roads are pave will there be a posted speed limit on Lyons Street. G. Olson responded by saying that there are no posted speed limits in the Lent Township, as there is no police enforcement. The speed limit of 55 miles per hour or existing conditions will be for Lyons Street.
D. Milles made a motion to adjourn, L. Johnson seconded. Motion passed.
Meeting adjourned at 8:14 p.m.
Meeting was called to order at 7:05 p.m. by Chair Gene Olson. Also present were Supervisor Lyle Johnson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
Public in attendance were Larry Peterson, Mark Rustin, Scott Olson, Dave Milles, Martha Glanville, Jerry Schroeder, Jim Berneche, Karl Angst, Kerry Olson, Don Mudrick, and Jonn Olson.
The Pledge of Allegiance was recited.
Gene Olson requested to add Mid Year Maintenance Review to the Agenda. Lyle Johnson moved to approve the Agenda with addition. Gene Olson seconded. Motion passed.
Lyle Johnson moved to approve Consent Agenda as presented by Treasurer, Pam Olson. Gene Olson second. Motion passed.
L. Johnson moved to approve March 17 minutes. G. Olson seconds. Motion passed.
L. Johnson moved to approve April 17 minutes. G. Olson seconds. Motion passed.
L. Johnson moved to approve May 6 minutes. G. Olson seconds. Motion passed.
L. Johnson moved to approve May 8 minutes. G. Olson seconds. Motion passed.
L. Johnson moved to approve May 20 minutes. G. Olson seconds. Motion passed.
L. Johnson moved to approve May 27 minutes. G. Olson seconds. Motion passed.
G. Olson commented that the Stacy/Lent Orderly annexation is almost complete.
G. Olson moves that the Township requests $7500 from the Fire Department Relief Association Gambling Fund. L. Johnson seconds. Motion passed.
L. Johnson moved to approve the Lent Town Hall Beer permit renewal as presented by the Stacy Lions. G. Olson seconds. Motion passed.
G. Olson reviewed letter sent by Minnesota DNR from the State Park Road Account Fund. Letter was stating that funds were not available at this time for Hemingway Avenue and Jewel lane projects.
There will be a reconvened hearing to consider stipulation of the parties as to land to be annexed by the city of Stacy on June 30, 2008 at the Wyoming City Hall at 6:30 p.m. The new proposed land would have a two mile border with Lent Township on our southern boundary. G. Olson plans to attend.
Board of Adjustment recommended approval of the Karl Angst variance. L. Johnson moved to approve the variance as presented by the Board of Adjustment. G. Olson second. Motion passed.
Road reports were presented. No major problems.
Parks Committee commented on putting in a walking path in Reiger Field. G. Olson also added that there were request for a piece of small playground equipment to be added to the Reiger Field.
The Data Practices Procedures needs to be changed in paragraph two to say the “Township Clerk” instead of using a person’s name. An addendum will be attached to the Data Practices Procedures to state the current responsible authority names.
There will be a Special Meeting on Monday June 23, 2008 at 9:00 a.m. at the Lent Town Hall to review four applications for the Supervisor position, to go over the clerk’s job description and for a mid-year review for the maintenance employee. The meeting will also include discussing advertising and set a date for a possible review of clerk position applicants. Johnson moved to approve meeting date and time. G. Olson seconds. Motion passed.
L. Johnson moved that only the Chairperson has the authority to contact the Township Attorney, Peter Tiede, unless the Chair directs otherwise. This is to keep track of costs that are incurred by contacting the lawyer. G. Olson second. Motion passed.
The maintenance garage is looking at getting new equipment. They need a new mowing device. They have researched a few. Money is in the new equipment fund. Township applied for a building permit for a lean-to, so that the fuel barrels can be moved out of the sun.
There will be a Summer Short Course on July 18 in St. Cloud.
Township will look into getting a scanner and printer for the office.
Election judges need to be selected soon.
The Lent Township website is up to date. Jonn Olson, the web master for the Township website, presented two web service proposals to the Board.
Public Comment: Bernice Woods noted that 360th was very dusty. She asked if chloride was going to be put down at all. G. Olson stated that North Branch was to chloride that road.
L. Johnson moved to adjourn meeting. G. Olson second. Motion passed.
Meeting adjourned at 8:10 p.m.
Meeting called to order at 7:02 p.m. by chair G. Olson. Also present were Supervisor L. Johnson, Supervisor L. Peterson, Treasurer P. Olson, and Clerk L. LeVasseur.
Public in attendance were Troy Nelson, Bernice Woods, John Stewart, Mike Olson, Dody Johnson, Ron Chelberg, Don Mudrick, and Mark Ritter.
The Pledge of Allegiance was recited.
Newly appointed Supervisor L. Peterson was asked to read the Oath of Office. G. Olson stated that L. Peterson would fill the position as Supervisor until the elections in March.
L. Johnson moves to approve the meeting agenda as presented by the Clerk. L. Peterson seconds. All in favor. Motion carried.
L. Johnson moved to approve consent agenda as presented by the Treasurer and Clerk. L. Peterson seconds. All in favor. Motion carried.
L. Johnson moved to approve the June 17 Board Meeting Minutes as presented by the Clerk. G. Olson seconds. All in favor. Motion carried.
L. Johnson moved to approve the June 23 Special Meeting Minutes. G. Olson seconds. All in favor. Motion carried.
We ‘r’ able sent a “Thank you” letter for letting them use the softball field. G. Olson read the letter.
Troy Nelson from the Parks Commission presented proposals for purchase of playground equipment for Reiger Field. L. Johnson and Troy Nelson to get together some more cost information on the equipment and present an estimate to Chisago County for possible reimbursement. L. Johnson will contact Chisago County.
Letters will be mailed out on complaints for three Lent Township properties, explaining to the property owners they are in violation of the zoning ordinance and they need to meet with the Planning and Zoning Commission as soon as possible.
Follow up on Stacy/Lent Annexation. Stacy reported that they are still having trouble locating a legal description on one parcel. Stacy will contact Lent when finished.
A Township letter was sent to Stacy Post Office stating the persons who are authorized to use the Bulk Mailing Permit.
Mark Ritter from Pheasants Forever is requesting a Gambling Permit for their Annual Banquet. L. Johnson moved to approve the charitable Gambling permit for Pheasants Forever on March 7, 2009. L. Peterson seconds. All in favor. Motion carried.
Erie Lane project is completed. G. Olson states that he has received many compliments from the public
Election Judges need to be appointed by August 15, 2008. L. Johnson moved to appoint Clerk L. LeVasseur as head election judge. G. Olson seconds for discussion. Bernice Woods will be co-election judge. Motion carried. L. LeVasseur and B. Woods will contact possible election judges and present the names to the County by August 15.
Office hours may be reduced. Board is considering reducing the hours to three or four days per week. Due to the decrease in new developments, there is not a lot of activity for building permits.
Summer Short course is being held on Friday July 18. G. Olson, L. Johnson, L. Peterson, P. Olson, and L. LeVasseur will be attending this in St. Cloud.
Reminder: the Joint Powers Meeting is Monday August 4 at 7:00 p.m. at the Fire Station.
L. Johnson presents the road inspection reports. There is a tree down on Kale Avenue. Ivywood Trail needs repair on fence over Bloomquist Creek. There is trash on Grand Avenue just south of 360th that needs to be cleaned up.
L. Johnson noted the roof on the Town hall might need to be repaired.
L. Peterson thanked the Board for appointing him to the Board of Supervisors.
Mike Olson noted that the variance application needs to be approved. M. Olson will email the application to the clerk. Clerk will forward the application to Board. Variance application will be reviewed and brought to the August Board meeting for approval.
G. Olson moved to adjourn meeting. L. Johnson seconds. All in favor. Meeting adjourned at 8:01 p.m.
The meeting was called to order at 7:00 pm by Chair G. Olson. Also present were Supervisors L. Johnson, L. Peterson, Treasurer P. Olson, and Clerk L. LeVasseur.
Public in attendance were Jim Berneche, Jana Schissel, KimMarie Granger, Jerry Perron, Jerome Perron, Bernice Woods, Don Mudrick, and John Stewart.
The Pledge of Allegiance was recited.
L. Johnson moved to approve the meeting agenda as presented by the clerk. L. Peterson seconded. All in favor, motion carried.
L. Johnson moved to approve the consent agenda as presented by the clerk and the treasurer. L. Peterson seconded. All in favor, motion carried.
L. Johnson moved to approve the July 15 Board Meeting Minutes as presented by the clerk. L. Peterson seconded. All in favor, motion carried.
L. Johnson moved to approve the August 11 Staff Meeting Minutes as presented by the clerk. L. Peterson seconded. All in favor, motion carried.
Jana Schissel, Assistant Gambling Manager for North Branch Area Hockey, requested to have the rental fee waived for the fundraiser they are hosting at the Town Hall. G. Olson stated they need to pay a $250 damage deposit, which is refundable if there is no damage to the building after the event. L. Johnson moved to approve to waive the rental fee, because they are a non-profit organization. L. Peterson seconded. All in favor, motion carried.
L. Peterson moved to offer Clerk L. LeVasseur a permanent job at a rate of $15 per hour with a six month probation period. L. Johnson seconds. All in favor, motion carried.
G. Olson moved to approve the new, reduced office hours, Monday, Wednesday, and Friday from 9 am to 4 pm. L. Johnson seconds. L. Peterson commented that if business picks up, the Board has the authority to increase office hours as needed. All in favor, motion carried.
L. Johnson presented the road reports. Roads are in decent condition. Ivywood Trail, just north of County Road 19, is rough with a washboard effect. There is also damage to a fence over Bloomquist Creek on Ivywood Trail that needs repair. B. Woods asked about road signs and why Lyons Street has so many road signs at Athens Trail. L. Johnson explained Isanti County has named the road Lyons and Chisago County has named it Elmcrest. Athens is also called county road 17. The agencies are trying to appease everyone.
J. Stewart, from the Planning Commission, recommended waiving the platting fee requirement for Mr. Glenn Campbell for his application for a Land Use Permit and approve the lot split of Mr. Campbell's property. L. Johnson moved to approve the lot split of the property located at 32166 Forest Blvd and waive the platting fee requirement. L. Peterson seconds. All in favor, motion carried.
J. Stewart reported that a volunteer from the Minnesota Hoofed Animal Rescue Unit was at the Planning and Zoning Meeting on August 13. They are looking into purchasing property located at 32078 Hemingway Avenue. They would like to use this property, 20 acres, as a rescue facility for horses, but would like to know how many horses would be allowed. Under Township land use Regulations code, only one horse is allowed per every two and one half (2 ½) acre lot. Under Conditional Uses, that number is alterable, but does not state how many animals are allowed. L. Johnson reported that the State of Minnesota has regulations on how many "animal units" can be housed on property. The Minnesota Hoofed Animal Rescue Unit will be at the Planning and Zoning Meeting on September 10 with more information.
The Center for Regional and Urban Affairs Office from the University of Minnesota sent a letter stating they have Graduate Research Assistant Students available to Townships, to help the community with the growth pressures that may be faced in the next 20 years. There is no charge for this service, and it will give the students experience in working with Townships.
J. Stewart reported that Don Perron agreed to meet on Saturday August 23, 2008 at his property located at 9008 Lent Trail to discuss clean up of his property.
G. Olson reported that the Playground Equipment for Reiger Field has been ordered. The money has been received from Chisago County to help fund this project. One of the Ball teams has offered their labor to help set up the playground equipment. The playground equipment was not discussed by the Parks Commission, but the equipment is ordered and paid for. A questionnaire was sent out in a previous newsletter, and one of the high priorities was a walking trail. In cleaning up the area, there was an easement found on the east side of the property, where a walking trail was located. G. Olson will ask the Parks Commission if they want to hook a walking trail to the north of this easement and go behind the fire barn. Jim Berneche, stated that he was upset that the Parks commission was not notified of the decision to order the Playground Equipment. J. Berneche previously had asked to get playground equipment out at Reiger Field and was told to look for other alternatives. G. Olson stated that this should not happen again. It was a quick decision to save the Township money.
L. Peterson moved to employ Granger Consultants to finish up the RTC with a $7,000 cap. L. Johnson seconds. All in favor, motion carried.
L. Johnson moved to approve the charitable gambling permit for North Branch Area Hockey Fundraiser on October 11, 2008. L. Peterson seconds. All in favor, motion carried.
Treasurer P. Olson commented on building permits. Since July 1, there have been 21 permits issued, most of which are roofing permits. In 2007, there were 83 permits issued. This year, there have been 65 permits issued from January 1 thru August 19.
G. Olson met with an engineer from WSB. They talked about the repair on Bloomquist Creek.
Jerry Perron resident of White Bear Township, with his father Jerome Perron, received a letter asking him to come to Board Meeting to discuss the property he owns in Lent Township. The letter was sent in error. G. Olson stated that Lent Township received a letter from Jerome Perron in mid July asking for a Road Report on Iris Avenue. The Township was unable to locate any road petition for Iris Avenue. The report may be in storage at the Minnesota Historical Society. The letter from Jerome Perron was asking when the road was built, by whom it was built, where the original alignment of the road is, who owns the road today. He stated he has a contract for deed that expires soon. He is trying to find out if he has a build able lot. He wants to know what the process is to get approval that land is build able without applying for a building permit. G. Olson stated that a building permit needs to be applied for before the Township can say whether the lot is build able. Jerry Perron suggested submitting a site plan showing there is enough land to build on. G. Olson stated that a site plan, perk test, and a survey, needs to be submitted to get approval to build. One continuous build able acre is required to build on. Until that has been received, the Township can't decide if the land is indeed build able. Jerry Perron noted that Iris Avenue is splitting the parcel into two pieces, according to the aerial map from the Chisago County website. Jerome stated he had the site surveyed 2 weeks ago. It was also surveyed in 1995. L. Peterson asked if there was a problem with the property in 1995. Jerome Perron stated that no one wanted to build on the lot then, when it had been surveyed in the past. Jerry Perron stated that if it was build able in the past, it should be build able now. L. Johnson asked how many acres of land is on this site. Mr. Perron stated it is 5.7 acres. L. Peterson asked how many feet on the public road; Mr. Perron responded there is 330 feet. G Olson stated that the next step is to locate the road reports from the Minnesota Historical Society. Jerome asked if they have 9/10 of a build able acre if it was possible to fill in to make one (1) acre as according to Chisago County. G. Olson stated Lent Township adopted some of Chisago County's regulations, but that they had been revised to suit Lent Township.
Jerome Perron then read the letter that was sent to him by the Township. Mr. Perron asked if there was any way of finding out if the site is build able without having to apply for a permit, a perc test, and submitting house plans. G. Olson stated that the necessary tests and paperwork according to the ordinance are required. G. Olson asked Mr. Perron if he owns the land. Jerome Perron said he owns the land and he has for months.
Bernice Woods presented a map from 1949, of Lent Township.
Meeting was adjourned at 8:32 p.m.
The meeting was called to order at 7:00 pm by Chair G. Olson. Also present were Supervisor L. Johnson, Supervisor L. Peterson, Treasurer P. Olson, and Clerk L. LeVasseur.
Public in attendance were Don Mudrick, John Stewart, Bernice Woods, Ron Chelberg, Jerry Schroeder, Jim Duchaine, Kenneth Hall, and Jim Berneche.
The Pledge of Allegiance was recited.
L. Johnson moved to approve the meeting agenda as presented by the Clerk. L. Peterson requested to add two items to the agenda. Under J, he would like to talk about the KGM reports. Under K, L. Peterson would like to comment on a letter that he sent to the County Commissioner. L. Peterson seconds with additions. All in favor, motion carried.
L. Johnson moved to approve the consent agenda as presented by the Treasurer and Clerk.
Total: $20,663.07
L. Peterson asked why we had to pay a consultant to help put up the playground equipment at Reiger Field. G. Olson explained that it was part of the bid that was originally signed, but that is was billed separately. L. Peterson seconds. All in favor, motion carried
L. Johnson moved to approve the September 16 Board Meeting Minutes as presented by the Clerk. L. Peterson seconds. All in favor, motion carried.
L. Johnson moved to approve the October 13 Staff Meeting Minutes as presented by the Clerk. L. Peterson seconds. All in favor, motion carried.
G. Olson asked Chisago Lakes Hockey association to come forward to present their case. No one was in attendance.
Jim Duchaine from Boy Scouts attended to discuss using the Lent Town Hall for fourteen (14) kindergarten aged boys and their parents to hold meetings. It would be the first Monday of the month. G. Olson moved to allow the Boy Scouts to use the Lent Town Hall as a meeting place. Jim Duchaine will contact L. LeVasseur to set up meeting dates. L. Johnson seconds. All in favor, motion carried. L. Peterson asked if a damage deposit needed to be paid. G. Olson responded that this building was built for activities like boy scouts and girl scouts and that no, a damage deposit will not be needed.
L. Johnson read road reports. Roads are dry, but in good condition. J. Berneche asked about the corner of 320th and Falcon Avenue. The road keeps getting wider on the corner, wondering if something can be done. G. Olson will contact the county to see if something can be done.
J. Stewart from Planning and Zoning commented on site inspections. Site inspections will be done on Saturday October 25, 2008.
L. Johnson moved to approve Troy Nelson as a member to the Parks Committee. L. Peterson seconds. All in favor, motion passed. L. Johnson commented that T. Nelson has not yet given him any quotes for the walking path.
No offers were made on the OKI printer. G. Olson moved to allow the board to dispose of the OKI printer at their discretion. L. Peterson seconds. All in favor, motion carried.
L. Peterson followed up on a complaint at the KGM pond.
L. Peterson commented on a letter that he sent to the County Commissioners Office.
L. Johnson noted that the Staff Meeting for November has been moved from November 10 to November 17. L. LeVasseur will post a notice that the meeting has been rescheduled.
G. Olson moved to adjourn the meeting at 7:50 pm. L. Johnson seconds. Meeting adjourned at 7:50 pm.
The meeting was called to order at 7:00 pm by Chair G. Olson. Also present were Supervisor L. Johnson, Supervisor L. Peterson, Treasurer P. Olson, and Clerk L. LeVasseur.
Public in attendance were Don Mudrick, John Stewart, Bernice Woods, Mike Olson, Bernie Rauen, Brad Wilkening, Charles Peterson, and Mark Peterson.
The Pledge of Allegiance was recited.
L. Johnson moved to approve the meeting agenda as presented by the Clerk. L. Peterson seconds. All in favor, motion carried.
L. Johnson moved to approve the consent agenda as presented by the Treasurer and Clerk. Consent Agenda is listed below:
Total: $58,913.88
Approve LG555
L. Peterson seconds to approve the consent agenda. All in favor, motion carried.
L. Peterson moved to approve the October 21, 2008, Board Meeting Minutes with changes. L. Johnson seconds. All in favor, motion carried.
L. Johnson moved to approve the November 17, 2008, Staff Meeting Minutes. L. Peterson seconds. All in favor, motion carried.
John Stewart from Planning and Zoning commented on a Dirt Bike complaint that was brought to the Planning and Zoning Meeting on November 12, 2008. Planning and Zoning will look into a dirt bike ordinance for the Township. Planning and Zoning followed up on two complaints. First complaint was a second driveway that was put in without a permit. Second complaint was a land use compliance certificate that was applied for last year for a landscaping project. J. Stewart noted that Planning and Zoning is working on developing a protocol for enforcing the land use regulations.
L. Johnson commented on a hiking path for Reiger Field. The Parks committee will have meeting on November 25, 2008, but no December meeting will be held.
Lyle Johnson read the road reports. The roads are bumpy, wet, with a little slush, but not unusual for gravel roads.
G. Olson commented on the Stacy Lent Annexation Agreement. L. Johnson moved to authorize the Chair and Clerk to sign the annexation agreement. L. Peterson seconds. All in favor, motion carried.
G. Olson introduced the Township Engineer, Brad Wilkening. G. Olson noted that Brad Wilkening is the engineer working on the Lyons Avenue project.
Bernie Rauen from the Stacy Lent Area Fire Department presented changes to the Standard Operation Procedures Guidelines. These changes will need to be voted on at the Joint Powers Meeting.
G. Olson noted that Leo Strand was at the Staff meeting Monday November 17, 2008 requesting the town board write a letter to the county assessor stating that the land he owns is not as valuable as it is said to be. Leo Strand was not in attendance. L. Peterson spoke with Lyn Regenauer of the Chisago County Assessor’s Office. The county is willing to class the land as “rural vacant land” to reduce the land value as long as it is not build able and a road will never run through the property. Peterson stated that there is no way of knowing if the land is build able. A perc test would be required to determine if the lot is build able. G. Olson motioned against writing a letter to the County or making recommendations on the Leo Strand requests. L. Johnson seconds. All in favor, motion carried.
The Employee Handbook will be reviewed December 8, 2008 at the Staff Meeting at 9:00 am. The employee benefits package will also be reviewed on December 8, 2008 at the Staff Meeting.
Treasurer P. Olson commented that the market credits from the State have been received. P. Olson also commented that the next settlement from the county would be in early December.
L. LeVasseur commented on two thank you letters from North Branch Hockey Association and the North Branch Community Ed for the Kids Vote Project.
G. Olson asked the Clerk to send a thank you letter to the Election Judges. L. LeVasseur will send a thank you letter to all election judges.
Supervisor’s comments. L. Johnson reminded everyone that the Joint Powers meeting will be on December 1, 2008.
Public Comments. Brad Wilkening reminded everyone that the MAT seminar is on November 20, 21, and 22. G. Olson stated that no one from Lent Township would be there.
L. Johnson moved to adjourn meeting at 8:04 pm. L. Peterson seconds. All in favor, motion carried.
The meeting was called to order at 7:00 pm by Chair G. Olson. Also present were Supervisor L. Johnson, Supervisor L. Peterson, Treasurer P. Olson, and Clerk L. LeVasseur.
Public in attendance were Mike Olson, Brad Schroeder, Don Mudrick, Robert Shuber, and Bernice Woods.
The Pledge of Allegiance was recited.
L. Peterson moved to approve the meeting agenda as presented by the Clerk with changes. L. Peterson asked to move item E (MN Deer Hunters-Gambling Permit) to the top of the list. L. Johnson seconds the meeting agenda with changes. All in favor, motion carried.
L. Johnson moved to approve the consent agenda as presented by the Treasurer and Clerk. Consent Agenda is listed below:
Total: $26,516.42
L. Peterson seconds to approve the consent agenda. All in favor, motion carried.
L. Johnson moved to approve the November 18, 2008 Special Meeting Minutes as presented by the Clerk. G. Olson seconds. All in favor, motion carried.
L. Johnson moved to approve the November 18, 2008 Board Meeting Minutes as presented by the Clerk. L. Peterson seconds. All in favor, motion carried.
L. Johnson moved to approve the December 8, 2008 Staff Meeting Minutes as presented by the Clerk, L. Peterson seconds. All in favor, motion carried.
Robert Shuber from MN Deer Hunters Association was present to have a Gambling Permit signed for their March 14, 2009 Event. L. Peterson moved to sign the application. L. Johnson seconds. All in favor, motion carried.
Mike Olson attended and commented on the Planning and Zoning meeting on December 10, 2008 in G. Olson’s absence.
L. Johnson drove the roads on December 13 and 14. Roads were very wet and slushy. Kerry Olson plowed the black top roads before the slush started freezing up. There are four or five residents that are plowing snow across township roads. A letter will be sent to these residents.
L. Peterson commented on a sign that is down. L. Peterson left a message for Kerry Olson to fix the sign.
L. Johnson moved to keep the rent for the Rental House in Stacy at $500 per month. L. Peterson noted that taxes have gone up 13% for the rental House. L. Peterson seconds. All in favor, motion carried. G. Olson commented that both people that have rented the house have treated the house as if it was their own.
Two meetings were set for January 12, 2009 to review the Employee Handbook and the Maintenance Employee Review at 9:00 am as part of the Staff Meeting. L. LeVasseur will post a notice.
January 20, 2009 at 6:30 pm will be the date for the Insurance Review. L. LeVasseur will post notice of the meeting.
P. Olson commented on the Training Simulator Contract. P. Olson asked what the cost is to rent the Training Simulator and who is responsible for the Training Simulator? Whom should the checks be made out to? G. Olson noted that Lent is responsible for the Training Simulator and any checks should be made out to Lent. P. Olson and Brad Schroeder will work on contract. Brad Schroeder noted that the fee to rent the Training Simulator is $100 per burn hour and $150 for search and rescue per night.
L. Peterson moved to sign the LG555 request for $7500 from the Fire Department. L. Johnson seconds. All in favor, motion carried.
L. Johnson moved to authorize the Chair to sign the Grant papers from the Fire Department. L. Peterson seconds. All in favor, motion carried. G. Olson signed the papers.
P. Olson noted that the payroll for the Fire Department is done. P. Olson commented on unemployment wages, bank interest on the Township checking account, and the 2008 budget. P. Olson also noted that we received the Settlement from Chisago County. P. Olson noted that the CD matures on January 25 and asked what rate we should lock in at? The Board suggested locking in for one year.
L. LeVasseur commented on building permits.
G. Olson noted that a new time clock needs to be ordered for the maintenance garage.
L. Johnson commented on an award that he received at the last CATO meeting for Outstanding Township Officer.
L. Peterson commented on the Joint Powers Meeting on December 1, 2008 and the CATO meeting on December 10, 2008.
Bernice Woods asked how much snow there has to be to start a brush fire. Gene Olson stated there has to be 3 inches of snow. It is ok to burn now.
Mike Olson asked about the Land Use Variance application.
L. LeVasseur will work on researching permits.
L. Peterson moved to adjourn the meeting. L. Johnson seconds. All in favor, motion carried. Meeting adjourned at 8:00 pm.
The staff meeting was called to order at 9:00 am by Chairman Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson and Clerk Laura LeVasseur. Public in attendance was insurance agent Chris Sauro.
The purpose of the staff meeting was to conduct the annual insurance review for the township and for the maintenance employees’ review.
Chris Sauro presented the 2011 Insurance review from Country Financial. The maintenance building addition increases the value of the building an additional $30,000. The business personal property was increased $10,000.
Chris Sauro noted that the township premiums have been decreasing since 2008.
The insurance review with Country Financial ended at 10:15 am.
The board then reviewed the insurance quote from MATIT. The MATIT insurance review ended at 10:55 am.
The staff meeting was then turned over for the maintenance employee reviews’ on Kerry Olson and Mitch Anderson.
Kerry noted that he would like money to go into his HSA account to be used towards his health insurance deductible.
Lyle Johnson moved to increase Kerry Olson’s wages by $1.00 per hour effective today 1/10/11. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to increase Mitch Anderson’s wages by $1.00 per hour. Lyle Johnson seconds. All in favor, motion carried.
The maintenance employees’ reviews ended at 12:45 pm.
The January 31, 2011 Budget meeting was discussed. Pam will get reports ready for the meeting.
Pam noted that the Building CD is due on January 25, 2011. Pam will try to get a better quote from First State Bank of Wyoming.
Meeting adjourned at 1:45 pm
The staff meeting was called to order at 9:00 am by Chairman Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, Clerk Laura LeVasseur, Maintenance employees Kerry Olson and Mitchell Anderson.
FIRE DEPARTMENT PENSION
The fire department pension was discussed at length. Some of the concerns were new radio costs, sign program costs, burn tower payoff and future obligations.
EMPLOYEE MANUAL ADJUSTMENTS
Supervisor Mike Olson presented changes to the employee manual and health insurance benefits. These items were discussed at length. Lyle Johnson will check with MAT on their opinion for termination of employment. Laura will check with Barry Sutherland to see if he is able to come to the March staff meeting to discuss a group health insurance policy.
UPGRADE TOILETS AT TOWN HALL
Mike Olson moved to allow the maintenance employees to upgrade the six toilets in the town hall at a maximum of $5,000. Lyle Johnson seconds. All in favor, motion carried.
VALLEY PAVING
Gene Olson moved to schedule a public hearing for Valley Paving, at their cost, for a interim use permit, on February 25, 2011 at 4:05 pm. Lyle Johnson seconds. All in favor, motion carried.
EPOXY FLOOR AT TOWN HALL
Lyle Johnson moved to have the maintenance employees epoxy the floors at the town hall. Gene Olson seconds. All in favor, motion carried.
Laura will put an article in the newsletter about selling the basketball hoops.
ELECTION JUDGES
Gene Olson moved to allow Laura to set the schedule of Election Day judges. Lyle Johnson seconds. All in favor, motion carried.
Treasurer Pam Olson commented on CTAS. Laura and Pam will be updating CTAS (City and Town Accounting System). They will also be taking a course at the Short Course in St. Cloud on CTAS.
Meeting adjourned at 12:15.
The staff meeting was called to order at 9:00 am by Chairman Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, Clerk Laura LeVasseur, Maintenance employees Kerry Olson and Mitchell Anderson, and Insurance Agent Barry Sutherland.
Insurance Agent, Barry Sutherland presented group health insurance rates to the board. The board was interested in seeing if a group health insurance policy would be right for the township maintenance employees.
Treasurer Pam Olson commented on insurance for the Stacy rental house and the replacement cost of the house and the items in the house.
Supervisor Mike Olson presented changes to the employee manual. Lyle Johnson moved to change the employee manual under termination of benefits to read “The Township Board of Supervisors, by a unanimous vote, shall determine the continuation and duration of their employment.” Gene Olson seconds. All in favor, motion carried. Laura will make the correction and forward the manual to our attorney.
Supervisor Gene Olson commented on the annual meeting. Laura noted that the slideshow presentation was complete and everything is in order for the meeting.
Treasurer Pam Olson asked about charging sales tax on the items we have for sale currently. Gene Olson and Mike Olson said that we do not need to charge sales tax on those items.
Pam noted that the Spring Short Course and Urban Short course were coming up at the end of March and that there was a Planning and Zoning training at the Urban Short Course.
Meeting adjourned at 11:45.
The staff meeting was called to order at 9:00 am by Chairman Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, Clerk Laura LeVasseur, Maintenance employees Kerry Olson and Mitchell Anderson, and webmaster Jonn Olson.
Two offers were received for the 1983 Ford L8000. Following policy, the truck was awarded to the highest offer for $555.
Supervisor Lyle Johnson commented on Parks. There was no Parks Committee meeting held in March. The wood chips will be removed at Reiger Field as soon as the frost is out of the ground and replaced with pea rock.
Supervisor Mike Olson asked about the employee manual and if Peter Tiede has had a chance to review it yet. Laura will check with Peter this week.
There was a lot of discussion about road signs, and what the Township’s plan is for replacing the old signs. Laura will contact Minnesota Association of Townships about the road signs that were placed in the mid 1980’s.
Supervisors Gene Olson discussed the condition of the roads. There is still frost in the ground, and until the frost is out, the roads are going to be bumpy. In the fall newsletter Laura will write up a small article about grading the roads.
Clerk Laura LeVasseur presented an updated Hall Rental Agreement. Gene asked if it would be possible to have two separate applications, one for Lent Residents and one for non Lent Residents.
There have been issues with renters not picking up a key the day before they have the hall rented. Laura will add a paragraph to the rental agreement stating that a key must be picked up the day before the event.
Treasurer Pam Olson asked about the office addition and when it will be started. Gene Olson noted that it would be mid to late summer before the addition is started. The cost would be around $150,000 for a 14 foot addition and new roof on the hall. Laura will contact Township Engineer WSB about getting a design drawn up for the office addition.
Lent Township Webmaster Jonn Olson was present to discuss the new website. Jonn has been working on updating our current website to make it more user-friendly. The building permits will be added to the website.
Pam Olson has been taking pictures of the area for Jonn to put on the new website as well. The new website will be up and running within a couple months.
Meeting adjourned at 1:35 pm.
The staff meeting was called to order at 9:00 am by Chairman Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur, Public in attendance was Dave Milles.
Supervisor Mike Olson asked about a sign that is at the Stacy Lent Fire Department. Gene Olson noted that the sign was placed there to state that the City of Stacy, Stacy Lions and Lent Township all supported the Reiger Field Ball Park behind the Fire Hall.
Lyle Johnson asked about the hall renovations and what was going to be done. Gene will call a local company to quote the painting of the building and a steel roof applicator to replace the roof on the hall. Laura will contact WSB to get contact information for local builders for the inside of the hall.
Mike Olson asked about the summer short courses. Mike would like to attend the Local Board of Appeal and Equalization training at the Short Course. Laura will contact Minnesota Association of Townships and register Mike for this training course.
Mike asked about getting Jimmy’s Johnny’s to deliver a port-a-potty for the Town Hall Ball Field. Laura will contact Jimmy’s Johnny’s and have one delivered this week.
Mike and Lyle will contact some local cleaning companies/people and get a quote on cleaning the Town Hall after events and report at the next staff meeting.
Mike noted that the website needs to be updated. Mike suggested that Laura update the website every Friday.
There was a lot of discussion about the Fire Department website. Lyle will contact the members on the Fire Department who were present at the April Board Meeting.
Gene Olson noted that the maintenance employees were not present because they were tending to maintenance duties.
Gene asked about the town hall rental forms. Gene would like everyone to view the new forms and make corrections and get them to Laura so we can review them at the June Staff Meeting.
Township Attorney, Peter Tiede, reviewed the Health Insurance Policy and the Employee Handbook. He did make some suggestions. Laura will forward the email from Peter to the Supervisors to review.
Gene asked about the sign maintenance program and where the Township is on it. Pam and Mike will give an overview of the sign replacement procedure by the May Board Meeting.
Pam Olson suggested putting the I35 resurfacing project on the website to inform residents of what is happening at County Road 17 and Interstate 35.
Laura asked about putting the old maintenance truck up for sale since our new truck is complete. Gene stated that it has been policy to place items for sale in the Township Newsletter. The next newsletter will come out late summer or early fall. Laura will publish the sale of the truck in the next edition of the Township Newsletter.
Laura asked about the hall rentals that happened over the past weekend. There were two groups claiming to have the hall rented. Laura will contact the Boy Scouts and have them attend the May Board Meeting.
Meeting was recessed at 11:25 am to hold a closed meeting for the Clerk’s Review.
The meeting minutes for this date are not yet available. Meeting minutes are published only after they have been approved by the Lent Town Board at the next regular meeting. (i.e., June's minutes will be posted following the July board meeting where they will be officially approved.)
The Staff meeting was called to order at 9:08 am at the Lent Town Hall. Those in attendance were Gene Olson, Lyle Johnson, Mike Olson and Pam Olson. Minutes were taken by Pam Olson in absence of the clerk.
Chairperson Gene Olson reported that he has been dealing with road complaints such as a resident on 355th Street wanting their street swept and dustcoating questions on Karmel Avenue. Because of the frequent rains this summer, road conditions haven't warranted the use of dustcoating. Calcium chloride has been applied over the new gravel to maintain the binder. The maintenance department has been brushing the roads to clean up after the storms that went through last week. A casual employee was used for one day to assist the maintenance department in the clean up.
Supervisor Lyle Johnson filled Gene Olson in regarding the dirt track complaint that Foster Mooney spoke about at the June 21 Board meeting. A third quote for the town hall roof replacement project came in. The quotes will be discussed at the regular July Board meeting.
Supervisor Mike Olson requested that the Road Sign Policy be discussed at the next Board meeting. After some discussion regarding the Employee's Manual, it was decided to confer with the township attorney before approving it.
Treasurer Pam Olson and Clerk Laura LeVasseur have been in contact with Chris Sauro from Country Insurance regarding the E&O insurance. Quotes will be available for the board so that a decision can be made before the September 1st deadline whether to stay with MATIT or change coverage to Country Insurance. Pam Olson asked if the board would consider adding the treasurer's report and the meeting minutes to the consent agenda. It was decided that the meeting minutes could be approved with the consent agenda.
Gene Olson moved to adjourn the meeting; Lyle Johnson seconded the motion. All in favor of adjourning the meeting at 11:30 am.
The Staff meeting was called to order at 9:00 am at the Lent Town Hall. In attendance were Gene Olson, Lyle Johnson, Mike Olson, Pam Olson, and Laura LeVasseur. Public in attendance was Dave Milles.
Three quotes were received for removing and replacing the roof at the town hall. Lyle Johnson moved to accept the quote from LJ Level Construction but to not pay the half down that LJ Level is requesting. If LJ Level does not agree to this, Kotek Builders will have the job. Gene Olson seconds. Mike Olson voted against. By a vote of 2-1, the motion is carried. Laura will contact LJ Level and let them know they have the job, and set up a meeting to finalize project details.
Lyle Johnson commented on a phone call he received from a Lent Resident with questions about their pole barn. Gene Olson suggested waiting until an application is actually received and have the homeowners attend a Planning and Zoning Meeting.
Supervisor Mike Olson moved to accept the sign evaluation policy. Lyle Johnson seconds. All in favor, motion carried. Laura will get the sample resolution from our Engineer, WSB, and the Traffic Sign Policy for our next board meeting in August.
Mike also commented on the employee manual. Mike suggested getting the supervisors together to work on the manual. Laura will post and publish a meeting for Thursday, August 25, 2011 at 9:00 am.
Mike commented on the maintenance department request for a grapple bucket.
Supervisor Gene Olson noted that there was a preconstruction meeting for the 344th Street blacktopping project on July 27th with WSB and Knife River Corporation. The blacktopping project will start on August 8 and will be completed by August 19, 2011. 344th Street will be blacktopped as well as 200 feet into Kale.
Gene commented on an East Central Regional Development Committee meeting in July. Out of 10 cites and 9 Townships, only 10 were in attendance.
Clerk Laura LeVasseur noted that a gravel quote was received from Keller Excavating.
Laura will contact Chris Sauro and let him know the township will be going through Country Insurance for our Errors and Omissions insurance.
Laura presented new, updated Lent Town Hall rental forms, and an updated rental policy.
Lyle Johnson moved to approve the revisions to the Town Hall rental forms and policy.
Mike Olson seconds. All in favor, motion carried.
Treasurer Pam Olson commented on the compensation fee schedule.
Pam noted that we have not yet received a refund from the Summer Short Course in St. Cloud.
Laura noted that a check was received from a Lent Resident for an animal control issue that was handled by Chisago County.
Pam noted that the Joint Power meeting was tonight at 7:00 pm at the Fire Hall.
Staff meeting was adjourned at 11:17 am.
The Staff meeting was called to order at 9:15 am at the Lent Town Hall. In attendance were Gene Olson, Lyle Johnson, Mike Olson, Pam Olson, and Laura LeVasseur. Public in attendance was Dave Milles.
Gene Olson asked if the corrections were made to the employee manual and if it was ready to be approved yet. There are still a few corrections that Laura needs to make. She will make these corrections and forward them to the supervisors and will add the employee manual to the September agenda.
Lyle Johnson commented on non conforming driveways and mailbox posts. Laura will ask Jennifer her recommendations on enforcing these ordinances and have Jennifer add this discussion to the Wednesday night Planning and Zoning Meeting.
Lyle asked about 344th Street and if the new blacktop was going to be striped. It was suggested that the road striping wait on 344th until there are more roads to do. It would cost too much to have a company come out and do only ½ mile of road.
Gene Olson commented on an Economic Development Authority meeting he went to.
Staff meeting was adjourned at 10:45 am.
The Staff meeting was called to order at 9:05 am at the Lent Town Hall. In attendance were Supervisor Gene Olson, Supervisor Lyle Johnson, Treasurer Pam Olson, and Clerk Laura LeVasseur. Absent was Supervisor Mike Olson.
Lyle Johnson commented on the roof project at the town hall. The contractor informed Lyle that the project will be finished this week.
Pam Olson commented on the State sales tax exemption for Townships.
Laura LeVasseur presented two quotes for snowplowing at the fire station. Laura will get more information from the two companies and the board will review again at the October board meeting.
Laura noted that she has been having problems updating information on the website. Lyle will look at the computer for any problems.
Gene asked about the website. Pam noted that the website is done, just working on updating information and getting pictures on the website. Pam noted that Olson Brothers contract is up for the web services.
Gene asked about storage for the maps in the file room. Laura will order tubes for the maps to be stored in for easier access and to help preserve some of the older maps.
Gene commented on the Comprehensive Plan and noted that Jennifer Haskamp will be working on updating the Comp Plan and the RTC Development Plan.
Staff meeting was adjourned at 11:25 am
There was no Staff Meeting held in November 2011.
The Staff meeting was called to order at 9:00 am by Chairman Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur. There was no one from the public in attendance.
First item discussed was the 2012 Compensation Fee Schedule. The 2012 rates will remain the same with the exception of the Parks Commission. The Parks Commission rate will change from volunteer to the same rates as the Planning and Zoning Commission. Gene asked about the hall custodian and if the rate is acceptable. Laura will talk with the custodian about a general fee for extra work that is performed and get back to the board at the December board meeting. Gene also suggested changing the title of the custodian to General Hall Custodian and the Hall Event Custodian will now be called the Hall Rental Event Custodian. Gene noted that a class A/CDL license is required for anyone hired as a casual snowplowing/grading employee. Laura will also add this to the Compensation Fee Schedule. Gene Olson moved to approve the changes to the 2012 Compensation fee schedule as listed above with the exception of the General Hall Custodian. That rate will be decided at the December Board Meeting. Lyle Johnson seconds. Mike Olson abstained. Motion carried.
There was a lot of discussion about scheduling of events at the town hall. Laura will add an item to the Hall Rental Policy about scheduling events at the town hall and present it to the board at the December Board meeting for their approval.
Lyle Johnson suggested having a question on the 2012 March Elections Ballot asking if the treasurer position should be appointed. Laura will check with Dennis Freed to see what the procedure is to do this.
Mike Olson moved to reduce the payment to LJ Level construction by 10% ($6,360) of the total bill without the opportunity for LJ Level to come back and correct the roof problems for a fourth time. The township maintenance men will repair the roof so it'll pass final inspection and avoid any leakage. By doing so and accepting the liability of all installation warranties supplied by LJ Levels Company. Gene Olson seconds. All in favor, motion carried.
Mike Olson commented on driveway permits.
Gene Olson noted that the maintenance department is looking for a grapple bucket.
Gene also commented on the rental house.
Pam Olson reminded the board that the Fire Department Joint Powers meeting is tonight at 7:00 pm.
Pam asked about the January staff meeting and noted that Chris Sauro from Country Insurance will be attending the January Staff meeting. Since the first Monday in January is a holiday for the township, the January staff meeting will be on Monday January 9, 2012.
Pam noted that the walls in the hall need to be painted. The bathrooms really need paint as well as the office. Pam, Laura, and the maintenance employees can paint the walls when they have enough time. Pam also noted that the shades in the office are breaking and need to be replaced and we need a new smaller flag for the office. The board approved buying new shades and a flag for the office.
Pam asked about recycle day and noted that May is usually when we have recycle day, but May is filling up with events at the town hall. Pam suggested having the recycle day at night during the week in May. The board decided that Wednesday, May 23, 2012 from 5:00 to 8:00 would be a good time for the recycle day. Laura will check with Dale from Evergreen Recycling to see if this date works for him.
Laura LeVasseur gave everyone a copy of Savanna Soils of Minnesota. Steven Nelson is the author of the book and dropped four copies off last week for the board.
Staff meeting was adjourned at 12:20 pm.
Meeting was called to order at 9:15 am. Present were: Supervisor Gene Olson, Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Deputy Clerk Patty Sowder. Absent was Clerk Laura LeVasseur.
Pam commented on the budget meeting next week 2/9/10.
Gene asked if insurance had been placed on the new Chief’s truck. Pam did put insurance on the new truck; she will not cancel insurance on the old truck until it has been returned to the DNR.
Mike asked about the maintenance garage addition. What is the cost? Gene stated it would be at least two months before building would even start. Gene will get an estimate before building starts.
Mike looked at welders for the maintenance garage.
Mike asked about the Lions link. Lyle will get a hold of Jonn Olson to get the link on the website.
Lyle commented that parks will be meeting this month. There is just not enough money in the Parks fund to supply the lighting at Reiger Field.
Gene talked about resignation for the custodian. Gene thought it would be a good idea to give Don a plaque recognizing him of all his hard work and many years for the township.
1.85% building cd for one year.
Newsletters are done and mailed. Laura will keep the address list up to date as newsletters are returned.
Gene asked about copy machine. Machine will stay here for one more month to make sure the old copy machine does not break down. A decision will be made in March on whether or not to keep the machine.
Gene asked about the yellow ribbon program.
Lyle Johnson moved to adjourn the staff meeting. Mike Olson seconds. All in favor, motion passed. Meeting adjourned at 10:30 am.
The meeting was called to order at 9:05 am by Chairman Gene Olson. Also present were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur. Public in attendance were Mark Koran and Dave Milles.
Treasurer Pam Olson reported that she will be attending an employer seminar for PERA on Tuesday April 20, 2010.
Pam noted that the “home made” trailer is done and needs to be licensed.
Pam will be applying for a grant for the handicap doors again. A resolution will need to be passed at the next Town Board Meeting.
Clerk Laura LeVasseur commented on Elections. All notices have been published. Laura asked about the Employee Manual. Under employment, it is stated that any employee can be terminated by majority vote. Laura asked if it should say unanimous vote. The board thought that it should read as is.
Laura asked about the rental of the copy machine. The board decided to send the copy machine back. We will continue to use the “old” copy machine.
Supervisor Mike Olson will be attending a meeting for the Yellow Ribbon. Mike asked about the Board of Adjustments and their meeting schedule. Laura stated that the Board of adjustment does have a meeting schedule set up every month for the first Monday at 7:00 pm.
Mike received a complaint on a semi parking on Fir Trail that is running over a neighbors mail box. Mike did give the complainant a complaint form to fill out.
Mike asked about a hardship for a mobile home. He will let the resident know to come to the Planning and Zoning Committee and apply for a hardship.
Mike commented on the LS Power Plant.
Lyle Johnson commented on the Parks Committee. The Parks committee met last week and may be asking that there is money levied into the Parks Fund for small projects such as liming Reiger Field.
Gene Olson asked about the welder for the maintenance garage. Mike and Kerry are working on this. Gene commented on Sign Reflectivity Standards.
Lyle Johnson moved to adjourn meeting. Mike Olson seconds. All in favor, meeting adjourned at 10:12 am.
The meeting was called to order at 9:00 am by Chairman Gene Olson. Also present were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Deputy Clerk Patty Sowder. Clerk Laura LeVasseur joined the meeting at 10:45 am.
Lyle Johnson commented that the Road tour will be on Thursday April 8, 2010 at 9:30 am.
Lyle commented on Parks Committee meeting. Lyle received a call from a resident asking about putting recycled plastic at the playground instead of the wood chips. Kids are getting slivers from the wood chips. There have been a few complaints from parents stating the same. Lyle will research fill for the playground.
Gene commented on the Planning and Zoning meeting. There was a complaint about a trailer that has been moved onto a property. The owner is cooperating with Planning and Zoning. He will be having a professional take the wheels off the trailer, so it will become permanent. It will match the house. The trailer will be used as a chicken coop.
Gene noted that KimMarie Granger is working on the Land Use Regulations. Some things were left out, so she will be bringing that up to date and make sure we are in compliance with Chisago County.
Mike Olson talked about the township engineer. Mike talked about the Yellow Ribbon/Support the Troops. The Yellow Ribbons is asking that Lent Township support them. Mike suggests that the board makes a resolution to support the Yellow Ribbons.
There was lots of talk about articles for the newsletter.
Pam Olson asked about the trailer over at the maintenance garage. The title needs to be transferred. Pam noted that Urban Short Course is April 22. Gene, Lyle, Mike, Pam and Laura will all attend training. Pam talked about Township recycle day. All volunteers need to fill out a form stating they are volunteering their time. Pam will be attending training for PERA on April 20, 2010.
Laura LeVasseur commented on street signs. Some street signs are disappearing, Laura did order new ones. Laura will send out an email to all the clerks and treasurers about our TACT meeting that is on Wednesday May 5, 2010.
Gene Olson discussed county road 80 and noted that Chisago County may be giving that road to Lent Township.
Meeting adjourned at 11:40 am.
The meeting was called to order at 9:06 am by Supervisor Lyle Johnson. Also in attendance were Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur. Chair Gene Olson was absent.
Mike Olson commented on the Road Sign Reflectivity Standards. Mike and Pam have checked into using Map Point to inventory all the signs. Lyle will check for prices on Map Point.
Mike also commented on a phone call he received from a real estate agent asking about putting a house on 40 acres in Lent Township.
Lyle Johnson commented on the Parks Committee meeting. The committee will look into the cost of adding pea rock at the playground equipment at Reiger Field.
Lyle noted that the Board of Appeal and Equalization Meeting is on May 6, 2010 at 6:00 pm. Lyle and Mike will need to attend training to get certified. Laura will check with Chisago County and find out when and where training will be this year.
Pam Olson talked about the LS Power Escrow Account. She noted that we will need to get more money from LS Power to cover Attorney’s Fees. Laura will contact Attorney Troy Gilchrist to see if he submitted all of his bills to date. We will then contact LS Power and let them know how much more money we will need.
Laura LeVasseur asked for input on updating the front of the Town Hall.
Laura LeVasseur commented that her annual review was due. The review will be Monday, May 10, 2010 at 9:00 am. This will be a closed meeting.
Mike Olson moved to adjourn the meeting. Lyle Johnson seconds. Meeting adjourned at 10:40 am.
The meeting was called to order at 9:00 am by Chair Gene Olson. Also in attendance were Supervisor, Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
Public in attendance were Mark Koran and Dave Milles.
Mike Olson commented on the Road Sign Reflectivity Standards. Mike stated that he will be starting the project this fall.
Mike talked about the Land Use Regulations and stated that some of our ordinances needed to be updated.
Mike noted that Jonn Olson has suggested upgrades/changes to the website. Jonn will come to our August staff meeting to present the upgrades.
Mike asked about the variance hearing for the pool cover. Laura will contact Peter Tiede to get his opinion of pool covers.
Mike talked about the RTC district. Laura will pull the Conditional Use Permit for the boat storage on Forest Blvd.
Clerk Laura LeVasseur is currently working on cleaning up the file cabinets. Laura is currently working on filing all the old building permits from the county.
Elections judges are scheduled for the August 10, 2010 Elections. Trainings are being held the last 2 weeks of July.
Laura commented that she will be on vacation for a week, and Deputy Clerk Patty Sowder will fill in.
Treasurer Pam Olson reported that the June 2010 Settlement was received from the County. Pam commented on transferring money from General Fund to Road and Bridge Fund so there is no longer a negative amount. The board will need to decide at the next board meeting and make a motion on this.
Pam commented on cleaning up files. Pam noted there was a box marked MATO in the back room and asked if it could be destroyed or needed to be kept. Gene suggested destroying it.
Supervisor Lyle Johnson commented on phone calls that he has been receiving. Lyle asked if the road construction has started on 320th. Gene noted that it will begin August 2 and should be completed in two weeks.
Supervisor Gene Olson commented on Roads (county road 80 and the culvert on Ivywood). Gene noted that he and the clerk met with Colleen Eddy from the Forest Lake Area Chamber of Commerce.
Pam Olson presented a drawing of possible changes to the front of the Town Hall. We have been looking at giving the Town Hall a face lift for the past two years.
Gene noted that the addition was being poured at the maintenance building.
Meeting adjourned at 10:33 am.
The meeting was called to order at 9:10 am by Chair Gene Olson. Also in attendance were Supervisor, Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur. Public in attendance was Jonn Olson.
Supervisor Lyle Johnson commented on a request for quotes for the backstop at the ball fields at the town hall. Lyle also commented on the dust treatment that is being used this year on Township gravel roads. Gene noted that this wood based product is our first time trying this as dust deterrent and it is just trial and error.
Supervisors Mike Olson commented on Conditional Use Permits. Laura will start sending a copy of all letters sent to residents with non complying conditional use permits to all three supervisors.
Treasurer Pam Olson commented on the signature card at the First State Bank of Wyoming. Lyle Johnson moved to add Deputy Clerk Patty Sowder to the signature card at the First State Bank of Wyoming and remove Bernice Woods effective August 2, 2010. Gene Olson seconds. All in favor, motion carried.
Pam asked when the next newsletter would be coming out. Pam thought it would be a good idea to ask residents to submit photos of the Township, new or old pictures, which could be displayed on our website. Pam and Laura will work on a small article to put into the newsletter requesting photos of the area.
Clerk Laura LeVasseur noted that elections are on August 10, 2010, and everything is lined up for the elections.
Supervisor Gene Olson asked Laura to send Kim Marie Granger information on Findings of Fact for Conditional Use Permits. Gene commented on the Fire Contract with Oxford Township. Laura will send Mike and Lyle a copy of the contract before the Joint Powers Meeting tonight.
Jonn Olson was present to discuss changes to the Lent Township Website. Jonn showed an update on the website. There was a lot of discussion about the township website.
Lyle Johnson moved to adjourn the meeting, Mike Olson seconds. All in favor, meeting adjourned at 12:01 pm.
The meeting was called to order at 9:30 am by Chair Gene Olson. Also in attendance were Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur. Public in attendance was John Stewart. Absent was Supervisor Lyle Johnson.
There was a lot of talk about Stacy Lent Fire Department Standard Operating Procedures and Pension contributions.
Gene Olson commented on County Road 80. There is a public hearing on Tuesday, September 21, 2010 at the Lent Town Hall about the Chisago County turning back County Road 80 to Lent Township.
Treasurer Pam Olson noted that she would be changing her deputy Treasurer. This will be brought up at the regular September Board Meeting.
Meeting adjourned at 12:00 pm.
The meeting was called to order at 9:15 am by Chair Gene Olson. Also in attendance were Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur. Absent was Supervisor Lyle Johnson.
Supervisor Gene Olson commented on the Special Joint Powers Meeting that will be held tonight. The topics will be the Standard Operating Procedures and the Oxford contract.
Gene Olson also talked about the proposed County Road 80 turn back. Chisago County will vote on the proposed turn back this Wednesday, October 6, 2010.
Supervisor Mike Olson asked about helping with hall activities after an event. He also asked what needs to be done in regards to clean up by the renter when the function is over. Laura will send Mike a copy of Hall reservations.
Mike also commented on Land Use Regulation Amendments and if KimMarie has sent anything yet.
Treasurer Pam Olson noted that she needed the minutes from the September 21, 2010 Board meeting to bring to the bank to change the signature card. Laura will get Pam the minutes by the end of the day. Pam also commented on the road sign inventory. Some trees need to be trimmed so that the street signs are visible.
Clerk Laura LeVasseur commented on liquor licenses. Laura will check with the State of Minnesota to see what the procedure is for selling liquor. Laura will get the Conditional Use Permit to Tesoro and have them come to the October Planning and Zoning Meeting.
Laura also asked about the Land Use Regulation Index. Laura will update the index.
Gene Olson asked what’s being done to back up the clerk’s computer. Laura will install Seagate today and do a back up weekly. Laura will also schedule someone to look at the Savin printer and see if we can hook it up to the clerk’s computer.
Pam Olson noted that we need to purchase 3 Fire Proof 4 drawer cabinets. Laura will put an ad on Craigslist and see if we can find some.
Meeting adjourned at 11:55 am.
The meeting was called to order at 9:00 am by chair Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
The first part of the meeting was to discuss the 2011 Compensation Fee Schedule.
The proposed 2011 Rates are as follows;
Position |
Function |
2011 Rate |
Supervisors |
Scheduled Meetings |
$45.00 /meeting |
|
Continued Meetings |
$15.00 /hour |
|
Township Labor |
$15.00 /hour |
|
Training |
$15.00 /hour |
Mileage |
|
Stay with 2011 Federal Guidelines |
Treasurer |
|
$16.00/hour |
Deputy Treasurer |
|
$15.00/hour |
Deputy Clerk |
|
$15.00/hour |
Custodian |
|
$14.00 /hour If the renter forfeits damage deposit, cleaner gets $150 |
Election Judges |
|
$11.50 /hour Township will not provide lunches |
Hall Event Custodian |
|
$105.00 /event $14.00 /hr over 7 1/2 hrs |
Driveway Inspector |
|
$25.00 /inspection |
Casual Employees |
Ditch work, mowing, Msc. labor |
$14.00 /hour |
Casual Employees |
Snow Plowing/Grading |
Negotiate per driver up to $18.00 /hour |
Planning Commission |
Chairperson |
$30.00 /meeting |
|
Secretary |
$30.00 /meeting |
|
Regular Members |
$25.00 /meeting |
|
Mileage |
Stay with 2011 Federal Guidelines |
|
Site Inspections |
$15.00 /hour |
Park Commission |
|
Volunteer |
Board of Adjustment |
|
$15/hr site inspections Mileage stays with 2011 Federal Guidelines |
Hall Rental |
|
Same as 2010 Prices |
The board will review the proposed Compensation Fee Schedule at the November 16, 2010 Board Meeting.
Clerk Laura LeVasseur asked about driveway permit applications and what the process is for locating a driveway. Chair Gene Olson noted that driveway permit applications are $300. Each inspection is $25. There should be at least three inspections per driveway. A $1000 deposit is required if a culvert is needed. The $1000 would be refunded if the culvert is installed properly. The homeowner pays for the culvert. A metal culvert is required, not plastic.
Supervisor Lyle Johnson commented on the playground at Reiger Field. The wood chips will be removed before freeze up and pea rock will be placed during the Spring of 2011.
Supervisor Mike Olson suggested that the maintenance employees start attending the Staff meetings and give monthly updates on any new projects. Mike noted that it was approved a year ago for a welder to be purchased for the maintenance department and noted that one has not been bought yet.
Chairman Gene Olson commented on the November 1, 2010 Joint Powers meeting and the County Road 80 turn back.
A quote was received on snowplow plowing at the fire department from Keller Excavating. We will keep the quote on file and contact Keller if necessary.
Treasurer Pam Olson asked about the maintenance employee’s HSA. The maintenance employee asked to have money put into his HSA. It is allowed to put money into a HSA. The board suggested having Kerry bring this up at his annual review in January.
Meeting adjourned at 12:40 pm.
The meeting was called to order at 9:00 am by Chair Gene Olson. Also in attendance were Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, Clerk Laura LeVasseur, and Maintenance Employees Kerry Olson and Mitch Anderson.
Lyle Johnson commented on roads. He noted that roads are in winter condition.
Mike Olson commented on road complaints and who should handle road complaints. Gene Olson suggested sending road complaints to any one of the supervisors.
Mike noted that he has been in contact with Joe Triplett about the County Road 80 turn back. There was a long discussion about the maintenance of county road 80.
The cost to dust coat the road would be $ 8,000-$9,000 per year. Maintenance employee Kerry Olson noted that the dust deterrent used for the roads is not only to keep the dust down, but it is more of a road stabilization that holds the binder together on the roads, and cuts down on maintenance costs, especially on newly graveled roads.
The maintenance employees were present to discuss what has been happening in the maintenance department. Kerry Olson noted that a cordless drill and sawsal were purchased. The construction on their office has started. The framing and sheet rock are completed. They are ready for wiring and insulation.
Kerry noted that they are in need of a new truck. The current truck is 30 years old, with a bent frame and is not strong enough to haul some of the equipment that they need it to. They will start looking for a 1 ton regular cab diesel truck.
Mike Olson presented notes from the sign inventory. Some roads are in need of brushing, and some have signs that need fixing or replacement. Kerry and Mitch will do this on their down time.
Kerry asked about selling the Ford L800. Kerry will write up a description of the truck, and Laura will print it in the next newsletter for bids.
Pam Olson noted that the insurance review is due soon. She will contact Chris Sauro and ask him to attend the January 2011 Staff meeting.
Gene Olson asked about insurance bids from MAT (Minnesota Association of Townships). Pam will contact MAT for bids, and the board will compare prices.
Pam also noted that she has been working on the Fire Department Pension Fund.
The January Staff meeting scheduled for January 3, 2011 will be moved to January 10, 2011. Laura will post a notice.
Laura LeVasseur asked about purchasing a new desk for the office. Laura and Pam have been looking for used desks. They will continue to look for the appropriate size and priced desk and purchase one when found.
Laura commented on building permits. The fire proof file cabinets have been purchased and placed in the back room. Laura is working on filing all of the building permits into the new file cabinets.
Laura asked about a building permit that was applied for in October for a new house. The permit has not yet been picked up or paid for and construction has already begun on the house. Laura will talk with Jack Kramer and contact the builder to have him come in and pay for the permit.
Gene Olson commented on a request for a lot split on Falcon Avenue. The property owner will be present at the December 8, 2010 Planning and Zoning Meeting.
Gene Olson commented on 2011 road projects. Gene will be meeting with Diane Hankee from WSB Engineering this Wednesday to discuss upcoming road projects. The board decided to wait until the April 2011 Road Tour to make any decisions on 2011 road projects.
Meeting adjourned at 12:47 pm.
Meeting was called to order at 9:30 am by Chair G. Olson. Also present were: Supervisor L. Johnson, Supervisor L. Peterson, Treasurer P. Olson, and Clerk L. LeVasseur.
P. Olson commented that the Township attorney has not yet replied to our email, and therefore, the maintenance employee’s review will be on hold until we hear back from the attorney.
There was a lot of discussion about the employee handbook.
L. LeVasseur will put a notice in the newspaper of the Holiday Schedule for 2009.
Meeting adjourned at 12:30 pm.
Meeting was called to order at 9:00 am by Chair G. Olson. Also present were: Supervisor L. Johnson, Supervisor L. Peterson, Treasurer P. Olson, and Clerk L. LeVasseur.
L. Peterson asked about settling the maintenance employee’s review.
L. Johnson commented on road tours and fire station equipment.
G. Olson noted that there is a pre-construction meeting for Lyons Street with Linwood Township next week.
G. Olson asked the clerk to put a notice on the website that the office will be closed on Monday, February 16, 2009 for President’s Day.
L. Peterson commented that the Fire Chief, Kerry Olson, and the Fire Department did a nice job on the budget for 2008.
P. Olson commented on the TACT meeting (Treasurers and Clerks Talk) that was held at the Town Hall on February 4, 2009.
P. Olson noted that Clerk L. LeVasseur’s 6 month probation period ends on February 20, 2009. L. LeVasseur and K. Olson will have their employee reviews on February 20, 2009 starting at 9:30 am. L. LeVasseur will post a notice.
Meeting adjourned at 11:00.
The meeting was called to order at 9:00 am by Chair G. Olson. Also present were: Supervisor L. Peterson, Treasurer P. Olson, and Clerk L. LeVasseur. Absent: Supervisor L. Johnson.
G. Olson commented that there would be a meeting at the Town Hall on Thursday night, March, 12 from 5pm to 7pm to discuss County Road 17. There is also a meeting at Linwood Town Hall from 7pm to 9pm to discuss the Lyons Street Project.
L. Peterson commented that there is a resident plowing snow across the road on Gopher Avenue. G. Olson will look into this.
G. Olson commented on the Fire Department Joint Powers Meeting that was held March 2, 2009. L. LeVasseur will send a letter to City of Stacy requesting that Lent Township be put on the agenda for the March 24, 2009 meeting to discuss the excess Fire Department Funds.
L. Peterson noted there is water coming across the roadway on Elmcrest from Oxford Township. G. Olson will look into this.
P. Olson commented on PEIP (Public Employee Insurance Package).
Meeting adjourned at 10:45 a.m.
The meeting was called to order at 9:00 am by Chair Gene Olson. Also present were: Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
Lyle commented on the last Parks meeting.
Mike commented on a home business. All supervisors agreed that the home business that M. Glanville is asking for is allowed without a permit.
Mike also noted that Jeff Nelson is new on the Board of Adjustment.
Mike will look into putting up a locked board at Stacy-Lent Tesoro Gas Station for Lent Township to post notices.
Mike noted that the county has revised their ordinances.
Mike commented on a site permit for Mike Peterson who is requesting an agricultural building.
Gene commented on the Board of Appeal and Equalization Meeting that is coming up on May 7, 2009.
Gene Olson moved to set Laura LeVasseur’s hire date at May 16, 2008. Lyle Johnson seconds. All in favor, motion carried.
Pam Olson commented on insurance for the maintenance employee. The board will need to decide how to proceed with providing fringe benefits to employees.
Pam provided the board with the cash control statement.
Lyle moved to adjourn meeting. Gene seconded. All in favor, motion carried. Meeting adjourned at 12:00 pm.
The meeting was called to order at 9:00 am by Chair Gene Olson. Also present were: Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, Clerk Laura LeVasseur, and Maintenance Kerry Olson.
Pam Olson commented on group rates for health insurance. The board discussed the possibility of offering health insurance to the permanent part-time as well as the permanent full-time employees. Pam Olson will contact Barry Sutherland to get rates for group health insurance policies.
Pam asked about backing up the computers. The Board has directed the clerk and the treasurer to back-up only data files, and they can be backed up to CD’s.
Pam and Laura asked about getting a Township credit card for purchasing small items for the Township. Lyle Johnson asked Pam to check with First State Bank of Wyoming and get a card with a low ($1500) credit limit. Pam Olson, Laura LeVasseur and Kerry Olson are authorized to use the card to make purchases for the Township.
Laura LeVasseur asked to add one more day to her work week. Lyle Johnson moved to approve a four day work week for Clerk, Laura LeVasseur, at 7 hours per day, Monday, Tuesday, Wednesday, and Friday. Gene Olson seconds. All in favor, motion carried.
Mike Olson commented on Mike Peterson’s site permit and the Lent Township Land use Regulations.
Lyle Johnson commented on the April 28, 2009 Parks meeting.
Kerry Olson asked about putting in some office space at the maintenance building, and getting a used front-end loader. Kerry was asked to come up with prices, sizes, and benefits on both an office and a used front-end loader.
Gene Olson commented on driveway permits and getting hats and shirts with the Township logo. Pam Olson and Laura LeVasseur will contact Prism Design for pricing and information.
Gene Olson moved to adjourn meeting. Lyle Johnson seconds. All in favor, meeting adjourned at 11:00 am.
Meeting was called to order at 9:00 am by Chair Gene Olson. Also present were; Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
Pam Olson talked about ordering shirts and hats with the Lent Township logo. The shirts and hats will be for Lent Township employees only. The township will pay for the cost of the embroidery and the employee can either bring in their own shirts and hats, or buy them directly from Prism Design and Embroidery in North Branch. Gene suggested purchasing a couple dozen hats. All shirt and hat orders should go through Laura. Laura will then contact Abbey at Prism Design and Embroidery for the order.
Pam also asked about the Lent logo for the building and signs.
Pam commented on a letter from Eleanor at Chisago Lakes Township and the 4H program at the University of Minnesota. Lent will write up a letter supporting the 4H program, Senior Center and the Fair.
We did receive the Township credit cards. The credit cards will be kept here at the Town Hall. Gene suggested making a log of who used the card, when, and for what. Laura will type up a log sheet to keep with the cards. Pam also noted that the Township needs to write up a credit card policy. Laura will write up a draft policy and present it to the Board for the next Board Meeting in June.
Pam contacted Blue Cross Blue Shield to set up payment for Kerry Olson’s insurance. Kerry needs to contact BCBS in writing stating that he gives the Township permission to pay his premiums directly to BCBS up to $500 per month. Any unpaid charges will be deducted from his paycheck.
Gene commented on dust control. Laura will look to see what the cost would be if the Township applied the dust control directly versus hiring a contractor to apply the dust treatment.
Lyle commented on a few emails that were sent about a property in Lent Township that seems to be a “junk yard.” Laura will contact the concerned neighbors and ask that they fill out a complaint form.
Mike commented on the Township Ordinances and the Township newsletter.
Gene noted that he would be attending a meeting at Chisago County the following Thursday. Gene also commented on the bid opening for Lyons Avenue at the Linwood Town Hall on May 26.
Laura will contact the Chisago County Surveyor to order maps for the Township.
Meeting adjourned at 11:00 am.
Meeting was called to order at 9:00 am by Chair Gene Olson. Also present were; Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
Pam Olson presented the second draft of the employee handbook. The board is trying to revise the employee handbook and make it up to date. Most of the meeting was spent discussing employee classifications.
Gene Olson moved to amend the motion of the June 1, 2009 Staff Meeting Minutes that stated: The shirts and hats will be for Lent Township employees only, to now say that the hats will be sold to the public by a non profit organization. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson commented on the upcoming XCEL Energy Power Plant tour that will take place on Wednesday, August 5, 2009.
Meeting adjourned at 12:40 pm.
Meeting was called to order at 9:00 am by Chair Gene Olson. Also present were; Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
Pam Olson presented the third draft of the employee handbook. Most of the meeting was spent discussing the employee handbook.
Lyle Johnson commented on his trip to Washington DC for the NATaT Annual Conference on September 9 and 10.
Laura commented on events at the Town Hall. Laura will put together a list of four or five people that can work the Hall Events.
The meeting was adjourned at 12:00.
Meeting was called to order at 9:00 am by Chair Gene Olson. Also present were; Supervisor Lyle Johnson, Supervisor Mike Olson, and Treasurer Pam Olson. Absent was Clerk Laura LeVasseur.
Public in attendance were Mark Koran, Jonn Olson, and Dave Milles.
Lyle Johnson commented that a new copy machine would be delivered for a two week trial at no obligation.
Service contract is month to month and covers maintenance, supplies, and parts.
Lyle received a call from Bonestro and Associates for the walking trails to connect to Stacy trails with the Sunrise Prairie Trails.
Mike Olson commented on a complaint that had been received about a semi parking on Frontier Avenue.
Pam Olson commented on Township Road Standards.
Gene commented about Township road mileage. The road tally needs to be turned into the county by November 10, 2009.
Laura needs to send a copy of the employee manual to Wendy at Sunrise Township and contact the other clerks to see if they would like a copy.
Laura will contact Dale at Evergreen Recycling to set up a Recycle Day for May 15, 2009. Laura will also contact bridging.org to see if they will come to CATO and give a brief presentation. Bridging sends out a semi truck and takes donations for descent household items that are then donated to families that lose their homes in a fire.
Laura will contact Eleanor at Chisago Lakes Township for sign reflectivity spreadsheet.
Laura will contact frontier and reinstate the fax line. There are no additional fees for the extra line.
Gene Olson asked about a complaint that had been received about a trailer that had been moved into a property in Lent Township. Pam noted that the owner did apply for a building permit.
The website is updated with the concept plans. Jonn Olson gave a presentation on the website. Jonn will work with Laura and Pam on designs and contents of the website.
Laura will add snow plow quotes to the November 17, 2009 agenda. Snow plow quotes will be received until 4:00 pm on Friday, November 6, 2009.
Mike Olson moved to adjourn meeting. Lyle Johnson seconds. All in favor, meeting adjourned at 10:50 am.
The meeting was called to order at 9:00 am by Chair Gene Olson. Also present were; Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
Public in attendance were Mark Koran, and Dave Milles.
Lyle Johnson commented on the demo copy machine. Laura and Pam noted that the machine has some great features, but also has a few problems too. Laura will call to get an estimate on getting the old copy machine fixed.
Laura has been having issues with the computer. Laura will get quotes from Dell on a new computer and email to the supervisors.
Pam Olson commented on insurance. Chris Sauro will be at the January staff meeting to discuss quotes.
Laura LeVasseur commented on the next newsletter. The newsletter will go out in January. Laura also noted that there is training at the Auditors Office in Center City on Monday, December 14, 2009 at 2:30 for preparations for the March 2010 Township Election.
Mike Olson commented on a dog leash law. Gene Olson noted that there is no dog leash law and that it would be very hard to enforce if we did have one.
There was comment about the proposed LS Power Plant.
Meeting adjourned at 11:00 am.
Meeting was called to order at 9:00 am by Chair G. Olson. Also present were Supervisors L. Johnson, L. Peterson, Treasurer P. Olson, and Clerk L. LeVasseur.
G. Olson reported that the funding for the Reiger Field Playground equipment was approved by Chisago County. G. Olson asked the clerk to contact MN/WI Playground Equipment to get a date and time of delivery of the equipment.
G. Olson stated that the August 4 Joint Powers Meeting was recessed until tonight, August 11 at 7:00 pm.
L. Johnson reported that the roads are ok. Signs have been replaced. It was also noted that Lyons Street is also named Elmcrest. L. Johnson also stated that by 2011 or 2012 all road signs must meet reflectivity standards. This will also be looked in to, to see if signs should start being replaced now, or wait until 2011.
L. LeVasseur will contact possible Election Judges and let them know training is available. Also, L. LeVasseur will type a notice that Election Judges are needed and send to L. Johnson to be posted on the website.
There were comments on what should be included in the next issue of the newsletter. The newsletter will be published in late September or early October. L. LeVasseur will start working on this.
New office hours started on August 4: Monday, Wednesday, and Friday from 9-4.
Meeting was adjourned at 10:30 am.
Meeting was called to order at 9:00 am by Chair G. Olson. Present were Supervisor G. Olson, Supervisor L. Johnson, Supervisor L. Peterson, Treasurer P. Olson, and Clerk L. LeVasseur.
L. Peterson commented on the Township Engineer. G. Olson stated that he has not had any further contact with WSB. L. Peterson asked about the roads in 2010. L. Peterson noted that there is a political sign on the Township’s property that was put there without permission. L. Peterson will remove sign.
L. Johnson did the road tour on Sunday October 12, 2008. The roughest roads were Foxhill Avenue, Frontier, and 320th.
G. Olson commented that Planning and Zoning would be doing site inspections on October 18.
G. Olson asked the Clerk to look for any letters that were sent to KGM in November 2007.
P. Olson commented on the Personnel Manual. The manual needs to be updated. The employee classification needs to be clearly written. P. Olson will work on updating the Personnel Manual per G. Olson. Changes will be discussed at the next staff meeting. The next staff meeting has been changed from November 10 to November 17.
L. Johnson asked that a sign be posted on the Town Hall stating guns are banned. L. LeVasseur will make a sign to post. A prior authorization form also needs to be made for any of the groups that use the town hall that need to bring guns. For example: gun safety classes.
L. LeVasseur will start working on the January Newsletter.
Meeting adjourned at 11:00 am.
Meeting was called to order at 9:00 am by Chair G. Olson. Present were Supervisor G. Olson, Supervisor L. Johnson, Supervisor L. Peterson, Treasurer P. Olson, and Clerk L. LeVasseur.
Public in attendance was Leo Strand.
G. Olson commented on the Planning Commission meeting on November 12. Foster Mooney attended the Planning Commission meeting and commented on the use of dirt bikes in Lent Township. Lent Township will check with other Townships in the area to see what, if any, regulations they have on the use of dirt bikes.
Leo Strand asked about getting a letter from the Town Board saying that a road is not feasible where he owns land, north of County Road 80 and east of Ivywood. His taxes are increasing and would like to the Town Board to write a letter to send to the County to stop the increase in his property taxes. L. LeVasseur will add this to the November 18 Board Meeting Agenda.
L. Peterson asked about the Stacy/Lent Annexation Agreement. L. LeVasseur will add the Agreement to the Tuesday, November 18, Board Meeting Agenda. L. Peterson also commented on the Minutes from the October 21 Board Meeting.
L. Johnson noted that Phil Carlson and John Stewart, from the Planning Commission, had followed up on some complaints a few weeks ago.
L. Johnson reported that there is a water softener barrel at the Cul-de-sac on Fenway Avenue. Will ask maintenance to pick it up. Roads are in ok condition, but need to be graded.
P. Olson commented on some Retirement Plans for full time employees for the Township. P. Olson talked with Clerks/Treasurers from other Townships in the area to find out what plans are or are not being offered to full time employees. The Board will review the information. P. Olson presented a new Employee Handbook to the Supervisors. P. Olson noted some changes that needed to be made to the old employee handbook. The Supervisors will review the handbook. L. Peterson asked that a date be placed on the bottom of the first draft of the employee handbook, for future reference.
G. Olson commented that the next CATO meeting is December 10, 2008.
Meeting adjourned at 11:00 am.
Meeting was called to order at 9:20 am by Chair G. Olson. Present were Supervisor G. Olson, Supervisor L. Johnson, Supervisor L. Peterson, Treasurer P. Olson, and Clerk L. LeVasseur.
L. Johnson commented that he had met with the Chairman of the Parks Committee. The December 30, 2008 Parks Committee Meeting has been canceled due to the holidays.
L. Peterson commented that the discussion of the rental house needs to be brought up at the next Board Meeting. L. LeVasseur will add this to the agenda.
L. LeVasseur commented on the upcoming March Elections. L. LeVasseur will publish a Notice of Filing in the Post Review and will post two notices: one at City of Stacy and one at the Hall.
P. Olson has been looking into getting Health Insurance benefits for full time employees.
P. Olson commented that the mileage reimbursement for 2009 would be going down to $ 0.55.
A meeting needs to be set up to discuss the Employee Handbook. L. LeVasseur will add this to the December 16, 2008 Board Meeting Agenda.
Meeting adjourned at 11:05 am.
MEMBERS PRESENT LENT TOWNSHIP
P. Carlson J. Haskamp
C. Christianson L. LeVasseur
R. Koivisto G. Olson
J. Stewart M. Olson
The Planning and Zoning meeting reconvened at 8:04 AM on March 19th, 2011 on Evergreen Avenue next to the Kunza property. (It did not meet on the 12th as planned due to inclement weather.) Present were D. Bilunas, R. Koivisto, G. Olson and J. Stewart. Measurements were taken from the intersection of Evergreen and 355th to the approximate location of the proposed second driveway. Since the property is a corner lot there is ample road frontage on Evergreen. The existing driveway is on 355th Street. Discussion focused on the pros and cons of allowing a second driveway on a lot and setting the precedent for second driveways. R. Koivisto felt that if the property owner had 330 feet of frontage why not allow the second driveway. J. Stewart and D. Bilunas expressed reservations about setting a precedent. The homeowner showed up and pointed out the approximate location of the proposed future shed. No official action was taken.
MEMBERS PRESENT LENT TOWNSHIP
D. Bilunas J. Haskamp
P. Carlson L. LeVasseur
C. Christianson G. Olson
R. Koivisto M. Olson
J. Stewart
Motion by R. Koivisto to adopt the agenda as revised. Seconded by D. Bilunas. Motion carried.
Minutes of the 4-13-11 meeting were distributed via email prior to tonight’s meeting. Motion to approve as distributed by D. Bilunas. Seconded by R. Koivisto. Motion carried.
MEMBERS PRESENT: D. Bilunas, P. Carlson, R. Koivisto, J. Stewart, M. Wilcoxen
TOWNSHIP PRESENT: J. Haskamp, G. Olson
Minutes of the 5-11-11 meeting were distributed via email prior to tonight's meeting. Motion to approve as corrected by D. Bilunas. Seconded by M. Willcoxen. Motion carried.
MEMBERS PRESENT: C. Christianson, P. Carlson, J. Stewart, M. Wilcoxen
TOWNSHIP PRESENT: J. Haskamp, G. Olson, M. Olson
1) Minutes of the 6-8-11 meeting were distributed via email prior to tonight's meeting. Motion to approve as corrected by P. Carlson. Seconded by R. Koivisto. Motion carried.
2) Public Comment
A. None.
3) At 7:05 pm Planning and Zoning meeting was suspended and a public hearing was called to review proposed changes to the land use regulations regarding certificates of compliance, swimming pools and driveways and to take public comment on the same. J. Haskamp gave a brief overview of the changes and explained them for the benefit of the public in attendance. Dave Milles asked if the certificate of compliance would require an additional fee. J. Haskamp responded no. Mark Koran asked for the definition of a "permanent" above ground pool. J. Haskamp explained that it is one that is not taken down each season. Dave Milles asked if a building permit is going to be required for a swimming pool. J. Haskamp responded that since it will be treated as an accessory structure it will require a permit. C. Christianson explained the impetus behind the changes to the regulations regarding pools. P. Carlson made a motion to recommend that the Town Board adopt the changes as presented. D. Bilunas seconded. Motion carried. The public hearing closed at 7:16 pm and the Planning and Zoning meeting reconvened at that time.
4) Old Business
A. J. Haskamp gave a brief overview of draft language relating to the changes in the regulations concerning variances. She will present a compete draft of proposed new language at next month's meeting.
B. Moua trailer issue: The letter drafted by J. Haskamp has been reviewed by the Township attorney and should have been sent to Mr. Moua.
C. Welter temporary home: J. Haskamp reported that the septic system on the property has been inspected and found to be in compliance. She has checked with Chisago County on the issue of recording the Interim Use Permit with the property title. The County is agreeable to including a letter from the Township in the file. The Welters have paid the bond amount and can now be issued the Interim Use Permit. Mrs. Welter was in attendance and inquired about the requirement to have the IUP recorded on the title. She was informed that it was no longer necessary and that a letter would be included in the file at the County recorders office. She also asked about the process for renewing the permit each year. She was told to simply call the Township on or around the annual renewal date and inform the clerk that they are still occupying the temporary home.
5) Staff Report
A. The RTC work session will be held on 7/25/11 at 7:00 pm. J. Haskamp will tabulate the results for the work done for the last meeting and have them available for review. This will be the last posted meeting. P. Carlson made a motion to continue the meetings for three more months. R. Koivisto seconded. Motion carried. The October meeting will be held on the 24th to avoid a conflict with Halloween.
6) New Business
A. G. Olson has spoken with Chris Eng with the County EDA and has been told again that there is money available for promoting business in the RTC. Chris suggested we establish some sort of attraction similar to the sculpture garden near Taylor's Falls in order to bring attention to the RTC.
B. Pam Olson noted an article regarding hiring inspectors to cover for State electrical inspectors that are not working due to the State shutdown. J. Haskamp noted that she is working through draft language for a temporary ordinance to cover that potentiality.
Members Present: D. Bilunas, P. Carlson, C. Christianson, R. Koivisto, J. Stewart.
Lent Township: J. Haskamp, G. Olson, M. Olson
1) Minutes of the 7-13-11 meeting were distributed via email prior to tonight's meeting. Motion to approve as corrected by P. Carlson. Seconded by D. Bilunas. Motion carried.
2) Motion made by P. Carlson to adopt the agenda as submitted. Seconded by D. Bilunas. Motion carried.
3) Public Comment
A. None.
4) New Business
A. Draft variance language: J. Haskamp presented a draft revision of the Township regulations covering variances. She explained the three-prong test and the requirements for the findings of fact. In answer to a question from C. Christianson she explained the role that economic factors can play in a variance decision. C. Christianson then asked a rhetorical question about the need for setbacks. J. Haskamp answered by outlining the principles behind the need for regulating setbacks. M. Willcoxen raised the issue of requiring a survey in connection with a variance request, which sparked a discussion about the need for a survey in order to make an informed decision. Discussion digressed to wetlands setbacks. M. Willcoxen asked how existing trees are considered when deciding on a variance. J. Haskamp answered that it goes to uniqueness and intrinsic value. Both P. Carlson and C. Christianson expressed their view that granting a variance based on location of an existing tree goes beyond reasonable. In response to a question from D. Bilunas, J. Haskamp asked if she needed to add more detail to the draft revisions. After discussion it was determined that she needn't do so.
5) Old Business
A. A letter has been sent to Mr. Moua by the Township attorney regarding the derelict trailer sitting on his property. The trailer is once again listed for give away on Craig's List. P. Carlson emphasized the need to continue the enforcement process and follow Township protocol.
6) Staff Report
A. The RTC work session was not held in July. R. Koivisto met with Chris Eng from the County EDA. Mr. Eng said there is a $10,000 grant available to help promote the RTC if we come up with a plan for doing so. R. Koivisto suggested we find a grant writer to work pursuing the money.
7) G. Olson noted that Dennis Denker is talking to some of the County staff trying to solve his property line issue.
He stated his opinion that it will be hard to deny variance requests given the new language adopted by the State Legislature.
J. Stewart asked for clarification about whether the Board of Adjustment is still in place or has been deactivated. It was determined that the Board of Adjustment is currently still active and makes recommendations to the Town Board on requests for variances. J. Haskamp briefly explained the process associated with a variance request. Discussion then turned to the idea formerly broached of dissolving the Board of Adjustment and transferring it's duties to the Planning and Zoning committee. There was considerable discussion about the need to post a meeting notice prior to making a site visit in order to comply with the open meeting law. G. Olson noted that the Town Board can make site visits without prior notification. J. Haskamp responded that the Town Board can do so as an emergency meeting because they have decision making authority. The Planning and Zoning committee can post a three-day "special meeting" notice.
Members Present: D. Bilunas, P. Carlson, C. Christianson, R. Koivisto, M. Willcoxen, J. Stewart.
Lent Township: J. Haskamp, G. Olson
1) Minutes of the 8-10-11 meeting were distributed via email prior to tonight's meeting. Motion to approve as distributed by P. Carlson. Seconded by D. Bilunas. Motion carried.
2) New Business
A. Draft ordinance revisions: J. Haskamp presented a draft revision of Chapter Two of the Township regulations re-assigning the Board of Adjustment's duties and responsibilities to the Planning and Zoning Commission and modifying the language regarding variances. The Planning and Zoning Commission will serve as an advisory body to the Town Board regarding variances just as the Board of Adjustment has been doing. C. Christianson asked if the members of the Planning and Zoning Commission should make their recommendations known prior to presenting them to the Town Board. J. Haskamp answered by detailing the process involved in handling a variance request and the steps involved. She emphasized the need to adhere to the 60-day rule and explained that we can take one 60-day extension. The discussion then digressed to what types of uses should be allowed under conditional use permits. J. Haskamp recommended that some language in the Township's land use regulations regarding the timeline for dealing with a conditional use permit be revised to reference State statute at the same time we are dealing with the variance language. M. Willcoxen asked a question relating to the restrictiveness of our land use regulations and whether we couldn't take a more relaxed approach. He wondered whether there wasn't a "finished set" of land use regulations that we couldn't just copy and tweak to fit Lent Township. The public hearing on the revisions to Chapter Two will be scheduled for the October 12, 2011 Planning and Zoning meeting.
B. J. Haskamp noted that there have been recent changes to the County land use regulations. Lent Township is covered by reference, but we will eventually need to revise our regulations to reflect the changes made in the County ordinances.
C. The Township has received two complaint of zoning violations.
1. 34680 Kale Lane: G. Olson has viewed the site. The occupant has filled in approximately 30' of the ditch and widened his driveway without a permit. He appears to be operating a heavy equipment repossession business from the residence and storing numerous pieces of heavy equipment there. G. Olson suggested that the Planning and Zoning Commission do a site inspection and then make a recommendation to the Town Board. The Planning and Zoning Commission will meet at the site at 7:00 AM on Saturday 9/17/11.
2. 4940 Erie Lane: A resident has complained that someone is living in a pop-up trailer and a pole barn. J. Haskamp questioned how the Township could make that determination. G. Olson has viewed the property and is of the opinion that the residents are not living in either the camper or the pole barn. He suggested we drive by and view the property if we are so inclined.
3) Staff Report
A. An RTC work session will be held on 9/26/11 at 7:00 PM.
4) G. Olson reported that he has attended two EDA meetings in the last month and the RTC is being looked upon as the prime location in the County for potential commercial development.
5) 34680 Kale Lane site inspection: The meeting was reconvened at the address noted at 7:25 AM on 9/17/11. In attendance were G. Olson, D. Bilunas, P. Carlson, C. Christianson, M. Willcoxen and J. Stewart. The driveway was measured to be approximately 50' wide at the inside of the radius, the full 22' depth of the Township right of way. The original driveway was 18' wide. Four semi tractors and numerous pieces of heavy equipment were visible in the yard behind the house. A lady came out to the end of the driveway while the Planning and Zoning members were present and stated that the owner of the residence had given them permission to fill in the driveway.
Members Present: D. Bilunas, P. Carlson, C. Christianson, M. Willcoxen, J. Stewart.
Lent Township: J. Haskamp, G. Olson
1) Minutes of the 9-14-11 meeting were distributed via email prior to tonight's meeting. Motion to approve as distributed by P. Carlson. Seconded by M. Willcoxen. Motion carried.
2) R. Koivisto made a motion to adopt the agenda as submitted. Seconded by D. Bilunas. Motion carried.
3) Public Comment
A. Wayne Haslach came before the Planning and Zoning Commission to voice his concern regarding activity at Countryside Marine located next to his garden center and residence. He is particularly objecting to the level of noise often associated with activity at Countryside Marine. He claims the employees at Countryside Marine run boat motors at high rpms disturbing both his ability to conduct business at his business and his home life. He says this happens at all hours, sometimes as late as 7:30 at night. This activity also produces large amounts of exhaust fumes which sometimes infiltrate his home. He said that the owners are storing many more boats on the property than were allowed on their conditional use permit, emphatically stating that the number allowed was around 45 and that there are currently around 160 boats on site. He would like the conditional use permit for Countryside Marine reviewed and changes made to their operation to minimize the disruption to his business and his home life. He offered to file a formal complaint. He claims the Smiths were forced out of their Isanti location by similar complaints from their neighbors there.
B. Wesley Hickman, 3010 Hemingway Avenue, came before the Planning and Zoning Commission to discuss his intent to build a 2000 square foot pole building on his 3.8-acre lot. He currently has a 1400 square foot pole building on the property. The maximum allowable square footage by regulation is 2000 square feet. In order to erect the new building Mr. Hickman will be required to remove the existing one. He stated that he would be willing to do so, but asked that he be allowed to leave it up until the new building is constructed and its contents transferred to the new building. He also stated that the existing 1400 square foot building is in good shape. He stated that his intent is to leave the existing floor slab in place. After some discussion P. Carlson made a motion to recommend that the Town Board allow Mr. Hickman to leave the existing building in place during construction of the new one if he posts a $10,000 bond to assure its eventual removal. D. Bilunas amended the motion to include a deadline of January 1st, 2012 by which the existing building must be removed and seconded the motion. Motion carried.
C. Pam Olson asked for clarification of the rule that allows ag use buildings to be built with only a site permit. She feels the exception is being misused. J. Haskamp has looked at our regulations regarding this and said that our definition is lacking and needs to be tightened up. The discussion then turned to the 1% allowable area for accessory structures. Both M. Olson and M. Willcoxen argued that the 1% limitation is too restrictive. M. Olson asked that the Planning and Zoning review the ordinance with an eye toward relaxing it. J. Haskamp noted that we could look at it from an impervious surface point of view. P. Carlson stated that ag buildings should be limited to actual agricultural uses and that using an impervious surface method would require us to measure those surfaces, which we are not set up to do. G. Olson suggested that the test should be whether the applicant files a 1040F income tax return. J. Haskamp suggested we simply require all buildings to have a regular building permit and fee. M. Willcoxen and P. Carlson both liked G. Olson's idea of the 1040F as the test of applicability. J. Haskamp will bring some relevant information to the November meeting as a starting point for further discussion.
4) At 8:00 PM the Planning and Zoning Meeting was recessed and a public hearing convened to consider updates to Chapter 2 of the Lent Township Land Use Regulations. The changes relate to assigning the responsibilities of the Board of Adjustment to the Planning and Zoning Commission and revisions to the language regarding variances based on recent changes in State law. There was no public in attendance other than Pam Olson. J. Haskamp explained the 60-day rule and the allowable 60-day extension in answer to a question from Pam Olson. R. Koivisto made a motion to recommend that the Town Board approve the changes to Chapter 2. P. Carlson seconded. Motion carried. The public hearing closed at 8:12 PM and the Planning and Zoning meeting reconvened at that time.
5) Old Business
A. Kale Avenue zoning violation: A letter has been sent to both the occupant of the residence and the property owner regarding the violations and the potential consequences. The occupant, Mr. Runyon, appeared unannounced at the September working group meeting and provided additional evidence against himself by his own statements. The letter spelled out what the violations are and what must be done to come into compliance.
B. Valley Paving: J. Haskamp has received an inquiry from Valley Paving about extending their interim use permit for the temporary asphalt plant located in the RTC. At some point they asked about obtaining a conditional use permit for the property and couched their request in terms of a multi-year extension. C. Christianson asked how a three-week State government shutdown turns into a request for a multi-year extension. He stated that he felt that Valley Paving should be required to apply for a new interim use permit for whatever work they will need to finish during the 2012 construction season. They would need to obtain a new permit or remove their equipment and restore the site according to the stipulations on their current permit. D. Bilunas noted that there may be new additional conditions placed on a new interim use permit based on the past history of the existing permit. J. Haskamp suggested that we require them to apply for an amended interim use permit and that all conditions are back on the table and open for discussion. M. Olson stated that there may be unknowns regarding Valley Paving's potential work for the 2012 construction season. J. Haskamp said it could be addressed in an addendum to the new permit. She will notify Valley Paving that they will need to come before the Planning and Zoning Commission in November to apply for an amended interim use permit. The affected neighbors will be notified of the meeting per Township regulations.
6) Staff Report
A. The last RTC working group meeting was lightly attended. The next meeting will be held on October 24, 2011 at 7:00 PM. R. Koivisto expressed his conviction that the work being done is right on track and the meetings should be earnestly attended.
Members Present: D. Bilunas, P. Carlson, C. Christianson, R. Koivisto, M. Willcoxen, J. Stewart.
Lent Township: J. Haskamp, G. Olson, M. Olson
1) Minutes of the 10-12-11 meeting were distributed via email prior to tonight's meeting. Motion to approve as distributed by D. Bilunas. Seconded by M. Willcoxen. Motion carried.
2) R. Koivisto made a motion to adopt the agenda as submitted. Seconded by D. Bilunas. Motion carried.
3) Public Comment – None
4) New Business
A. A public hearing was supposed to be held regarding a request by Valley Paving to amend their interim use permit to allow them to continue operating their asphalt plant in the RTC through the 2012 construction season. Valley Paving did not submit their application in time for the proper notification to be made so the actual public hearing will be held at the December meeting. R. Koivisto agreed to chair this portion of the meeting to avoid the appearance of a conflict of interest since Valley Paving's asphalt plant is situated on land owned by P. Carlson. Gina Wholecheese, operator of the Stacy-Lent Tesoro, spoke positively of her working experience with Valley Paving. Valley Paving buys fuel from the Tesoro, has swept the Tesoro parking lot, and its employees frequent the Tesoro to purchase food and coffee. Ms. Wholecheese commended Valley Paving's employees for professional behavior, and emphatically spoke of her desire to have Valley Paving continue to operate from their existing location. Kathy Olson and Lou Pastiglione, who live on the property adjacent to the asphalt plant site, also spoke positively of Valley Paving's operation and stated that they have no complaints. J Haskamp raised the issue of setting parameters on the amount of night time working hours without knowing what the 2012 construction schedule will entail. Brent Carron responded that they won't have that information by the December Planning and Zoning meeting and will be willing to come back to the Township to discuss the issue once they know. J. Haskamp submitted a staff report to the members, minus the interim use permit, prior to tonight's meeting. She suggests that a reclamation time frame be added to the permit. J. Stewart asked Brent Carron how the 2-week state government shutdown turned into the need to operate for an additional construction season. Brent answered that work south of Forest Lake on 35E and the final overlay on 35 will not be completed until next summer due to problems they experienced with culverts under the freeway. P. Carlson asked how the new road surface will hold up under freeze-thaw conditions. Brent answered with an explanation of the makeup of the final overlay. J. Stewart asked if it was Valley Paving's intent to stay on location as long as possible to exploit whatever business opportunities would come up in this area. Brent answered that it was not their intent to do so.
B. P. Carlson reassumed his role as acting chair after the Valley Paving discussion was ended. Discussion of the regulations regarding accessory structures then commenced. J. Haskamp provided copies of County regulations and definitions as well as sample regulations from other municipalities. She briefly highlighted some points in the Chisago County regulations juxtaposed against Lent Township regulations and noted that we may have opportunities to revise our ordinances to allow for more square footage based on the different zoning districts between the County and Lent Township. R. Koivisto expressed dismay that there are not statewide standards and noted the County definition of an agricultural building. J. Haskamp feels we should address issues of height, square footage, agricultural uses, and setbacks of buildings housing animals, and then see how they mesh with County regulations. R. Koivisto asked how the grade affects building height restrictions. J. Haskamp said building height is measured from grade to peak and is not based on a visual height comparison determined by the elevation of the building site. Discussion digressed to the idea of allowing larger buildings (square footage) with greater setbacks from the right of way. J. Stewart warned of over complicating the regulations similar to the tax code. J. Haskamp asked M. Olson about a statement he made regarding Lent Township being zoned agricultural. M. Olson stated that our change to rural residential was never registered with the State or with Chisago County. Dave Milles (in attendance) disagreed and said Lent Township is zoned rural residential with agriculture as an allowed use. He stated that Lent Township met the legal requirements of notifying both the County and the DNR of our adoption of the current Lent zoning districts. G. Olson concurred that he and Dave had met with the County to apprise them of our zoning. J. Stewart made a motion to table further discussion until the December meeting. M. Wilcoxen seconded. Motion carried.
4) Old Business
A. P. Carlson raised the issue of the double-wide temporary home being placed on piers on Grand Avenue. J. Haskamp relayed the requirements agreed upon at the October Planning and Zoning meeting to Mr. Shepard. Jack Kramer apparently allowed Mr. Shepard to place the home on a pier system. Chisago County ordinances require a permanent foundation. J. Haskamp's understanding is that a permanent foundation is built around the structure after it is placed on the piers. This supposedly meets the County requirements. P. Carlson objected to the home not being supported by the perimeter foundation. He questioned whether all of the details should have been reviewed and approved prior to the start of any construction at the site. He feels there is a vast difference between the way this application has been handled and the way the Welters administrative permit request was handled. He is adamant that this type of home is not allowed under Lent Township ordinances. Pam Olson (in attendance) stated that this is a modular home and that they have been allowed in other places in the Township. R. Koivisto offered that if it is a modular home it should have been constructed the same way as a site-built home except that it was built in a factory. The definition of modular versus manufactured versus mobile home and what exactly was allowed under Lent regulations was at the crux of the discussion. J. Haskamp suggested that we obtain the home plans from Jack Kramer and see what is being proposed by Mr. Shepard. G. Olson noted that there is a similarly constructed home three blocks or so from the one in question.
B. Zoning violation issues:
• The Township received a complaint of four vehicles stored on the property at 31841 Frontier Avenue which are visible from the neighbor's property. M. Willcoxen made a motion to have a letter sent to the violator. R. Koivisto seconded. Motion carried.
• R. Koivisto visited Countryside Marine and inquired about the methodology used for testing boat motors. He suggested that we ask Mr. Smith to move the location of his testing to minimize the noise affecting Wayne Haslach's business and home life. He felt there were not enough conditions originally placed on the conditional use permit for the marine business so our hands are somewhat tied. The number of boats allowed was not defined either, only the "probable" number of boats according to Mr. Smith was included in the discussion minutes. P. Carlson suggested that the best course of action would be to send a representative to talk to the Smiths regarding the complaint and see if he would make some changes in his operation to be a "good neighbor". J. Haskamp concurred. G. Olson and J. Stewart will visit with the Smiths after Thanksgiving.
• The Township received a complaint of outdoor storage of junk and dismantled buses and trailer houses at 340th and Lyon Avenue. Previous complaints have been lodged in the past and the PCA has investigated and done nothing. M. Willcoxen suggested that a letter be sent to the property owner. J. Haskamp asked that an inspection of the property be made to verify the details of the violation. M. Willcoxen and P. Carlson volunteered to do so.
• There has been no response from Mr. Runyon to the letter sent to him regarding his violations on the Kale Avenue property. J. Haskamp asked that the site be viewed prior to a follow-up letter being sent. M. Willcoxen and P. Carlson agreed to do this.
5) Staff Report
A. J. Haskamp asked that we take a break from the RTC working group meetings in November and December. She will do further background work in preparation for resuming the meetings in January 2012. The Planning and Zoning members concurred with the idea.
Members Present: D. Bilunas, P. Carlson, R. Koivisto, M. Willcoxen, J. Stewart.
Lent Township: J. Haskamp, G. Olson, M. Olson
1) R. Koivisto made a motion to adopt the agenda as submitted. Seconded by M. Willcoxen. Motion carried.
2) Minutes of the 11-9-11 meeting were distributed via email prior to tonight's meeting. Motion to approve as distributed by M. Willcoxen. Seconded by R. Koivisto. Motion carried.
3) Public Comment – None
4) New Business
A. An application for an interim use permit was received from Heath and Janell Fonnest at 4699-358th Street, North Branch, to operate a Tae Kwon Do school on their property in an existing out building. M. Willcoxen spoke favorably of the Fonnests from past experience with them. J. Haskamp explained the necessity for the interim use permit. D. Bilunas asked about a limit on the number of students and related health and safety issues. J. Haskamp replied that she will review those items when she does a review of the application. R. Koivisto noted that under Section 4.04, item 8 of the township land use regulations, accessory structures are allowed for storage only. J. Stewart noted that the County regulations are similarly worded and routinely ignored by the County in making their determinations on permit applications. J. Haskamp said that she had received a similar response the County over the question. Discussion turned to a "home occupation" as defined in the regulations versus one that requires an interim use permit. D. Bilunas asked for clarification of point 5.06 in the regulations regarding home occupations. J. Haskamp will check into that point and report her finding next month.
4) Old Business
A. P. Carlson recused himself from chairing the meeting and R. Koivisto assumed temporary chairmanship. The Planning and Zoning meeting was suspended and a public hearing on the interim use permit application by Valley Paving was called to order at 7:20 PM. No public comment was given and the public hearing was closed at 7:21 PM at which time the Planning and Zoning meeting was reconvened. J. Haskamp provided a staff report on the application by Valley Paving, the draft IUP and a draft resolution. She briefly outlined the points in the permit and noted the reclamation period added since the first permit was issued. J. Stewart asked about the feasibility of doing site reclamation at the end of December. Brent Carron replied that they intend to be long gone before then. D. Bilunas made a motion to recommend the Town Board approve the permit request. M. Willcoxen seconded. Motion carried.
B. P. Carlson reassumed chairmanship of the meeting and a discussion of accessory structures ensued. J. Haskamp researched the status quo and spoke with the County regarding our zoning versus the County's regulations. She let the County know that we will be revising our comprehensive plan and noted that changes will be forthcoming. She noted that mistakes were made in the past and that we need to rectify them so the comprehensive plan and our land use regulations work together. She recommended we forgo the discussion of accessory structures until the comprehensive plan has been updated.
C. Letters were sent to two property owners (31841 Frontier Avenue and 340th & Lyon Street) regarding complaints of zoning violations. The resident at 340th & Lyon Street (McBride) has responded. Discussion revealed that there are apparently some loopholes in our regulations that limit our ability to address issues related to outdoor storage. The previously addressed violation on Kale Avenue was recently viewed by P. Carlson and M. Willcoxen and appears to have been primarily brought in to compliance. The driveway has been restored to 24' in width. A culvert will have to be installed. The occupant of the home still cannot operate a business from the property without first obtaining an interim use permit for the Township. A follow-up letter to that effect will be sent after it has been determined that the occupant is still operating his business from the residence.
5) Staff Report
A. J. Haskamp distributed a draft copy of chapter 1 and instructed the members to review the goal statements and edit them as they see fit utilizing the definitions provided.
B. J. Haskamp is consolidating current demographic and economic information on the Township to incorporate into the updated comprehensive plan.
C. The next working group meeting will be held on January 30th.
Members Present: D. Bilunas, P. Carlson, R. Koivisto, M. Willcoxen, J. Stewart.
Lent Township: J. Haskamp, G. Olson, M. Olson
1) Minutes of the 8-11-10 meeting were distributed via email prior to tonight's meeting. Motion to approve as distributed by P. Carlson. Seconded by R. Koivisto. Motion carried. 2) Old Business A. Welter temporary home application: The Township received copies from the County Environmental Services office of the original permit application information for the temporary home when it was installed in 1998. Jack Kramer performed an inspection of the property, noting the location of the well and septic system and determining the extent to which the home is or is not anchored to the ground. His observation leads him to think the septic tank for the temporary home is connected to the drain field of the main residence. The information provided by the County indicates the temporary home was supposed to have its own separate drain field. He provided a written report of his observations to the Planning and Zoning Commission. K.M. Granger discussed whether there are two separate land parcels and whether separate addresses are required for emergency services. It was noted that two parcels were potentially sharing a common septic drain field. The Township Land Use Regulations, Chapter Two, Section 4.11.2 could be interpreted as requiring the temporary home to have its own separate drain field. It was determined that a conditional use is not the correct permit for a temporary home and that the application should be for an administrative permit instead. K.M. Granger suggested that we should research whether the administrative permit may be recorded on the deed to the property so the temporary home could not be sold in violation of the permit. P. Carlson agreed, stating that the Township would have the permit recorded at the homeowners' expense. The Township land use regulations will need to be revised to allow for administrative permits and the renewal period for a medical use temporary home permit will be set at twelve months instead of the current six months. The Welters will have to comply with all of the requirements of Chapter Two, Section 4.11, including posting a $2,000 performance bond, letter of credit or cash escrow to ensure eventual removal of the manufactured home. G. Olson recommended the $2,000 be limited to the cash escrow option, to assure there are no problems accessing the funds in the event the Township is put in the position of having to remove the temporary home. The administrative permit will contain language to the effect that in the event the Township has to undertake removal of the temporary home, all cost of removal over and above the $2,000 will be borne by the landowners. The administrative permit is not transferable and the temporary home cannot be sold as a habitable dwelling. The temporary home will have to be professionally anchored to the ground. K.M. Granger referenced Section 4.11(B) of the ordinance, indicating the Welters will have to provide the information required to comply with the applicable requirements of a conditional use permit as well. The Township will send a letter to the Welters stating that we received information from the County and letting them know what additional information is required from them. Discussion digressed as to who should write the letter and it was decided that G. Olson and C. Christianson would meet on Friday 9/10 and compose the letter. The letter should state that the application is incomplete, indicate the additional information needed and stipulate that the 60-day clock will not begin until all the requested information has been received by the Township. B. Moua mobile home issue: Mr. Moua did not complete a conditional use permit nor pay the fee for a conditional use permit. The trailer has not been renovated as originally discussed with Mr. Moua at the February 10, 2010 Planning and Zoning meeting, nor removed from the site as requested by the Township in a letter to Mr. Moua. Mr. Moua responded to the latest letter in an email. The Planning and Zoning Commission reviewed the string of letters sent to Mr. Moua by Jack Kramer and Lent Township in regards to the trailer issue. A letter will be sent in response to Mr. Moua's email after conferring with Jack Kramer regarding the history of the trailer. C. Pool fences: The Planning and Zoning Commission reviewed the list of items that Jack Kramer recommended be included in an ordinance for fences protecting an in-ground or above-ground pool. The question of whether to include spas and hot tubs was raised. P. Carlson asked why we shouldn't just delete the requirement for a fence from the land use regulations altogether and not require nor regulate them. C. Christianson agreed. K.M. Granger asked what our valid reasons for deleting the requirements would be (findings of fact.) It was stated that neither the County nor the State of Minnesota requires pool surround fences. There was considerable discussion as to whether we should be require a fence around a pool that we do not require a permit for, but then we were informed that the Township does require a building permit for in-ground pools. Further research into permitting for pools needs to be done before a recommendation can be made regarding the fence requirements. K.M. Granger agreed to research the State and County requirements and bring such information back to the Planning and Zoning Commission for further discussion. D. Administrative permits: The Planning and Zoning Commission discussed a revision to the land use regulations to allow for administrative permits and the renewal period for a medical use temporary home permit, including the reasons necessary for such a revision. K.M. Granger will propose revisions to Chapter Two to incorporate the administrative permit language needed to allow such temporary manufactured homes. 3) New Business None MEMBERS PRESENT LENT TOWNSHIP P. Carlson G. Olson C. Christianson L. Levasser K.M. Granger R. Koivisto J. Stewart
1) Minutes of the 11-10-10 meeting were distributed via email prior to tonight's meeting. Motion to approve as distributed by P. Carlson. Seconded by B. McKusick. Motion carried. 2) Old Business A. Dennis Denker presented a revised drawing of his proposed lot line re-alignment for the properties at 35497 Falcon Avenue. The revised drawing shows one lot at 4.5 acres and one lot at 7.8 acres, for a total of 12.3 acres. The original plat had a total of 10 acres and Mr. Denker had no reasonable explanation for the discrepancy. The Planning and Zoning Commission had previously requested that each lot contain a minimum of 5 acres and that a second driveway be added to serve the northern lot. Neither of these conditions was met on the revised drawing. There was considerable discussion regarding possible options. A number of variances will be required regardless of where the final lot line is drawn and Mr. Denker was unhappy to learn that he will have to appear before the Board of Adjustment. He eventually became frustrated and left the meeting without any resolution on the issue. 3) New Business A. Valley Paving – Brent Carron presented a request for a permit to operate a portable asphalt plant on the Phil Carlson property west of Interstate 35 in the RTC to facilitate the milling and overlay of the freeway from Wyoming to North Branch. The project is scheduled to begin in April 2011 and be completed by July 25, 2011. No official application was submitted, the request was preliminary. C. Christianson expressed concern about using a conditional use permit for this application since a CUP runs with the property and has no end date. G. Olson suggested we develop a short term, special use permit for this type of situation. The discussion digressed to what that permitting vehicle would be. C. Christianson explained that we do not currently have an administrative permit or interim permit as part of our ordinances and further explained what it will take to add one. Mike Olson suggested we adopt an interim use permit prior to Valley Paving submitting an application. The timetable for adopting an interim use permit was then discussed and it was decided to move forward in that direction, with a commitment to Valley Paving to have the permit in place to allow their application to be processed in time to meet their construction schedule. J. Stewart asked about the access to the property via the County's driveway off of Athens Trail. P. Carlson did not see that as an issue, but agreed to check with the County. B. Jennifer Haskamp of Swanson Haskamp Consulting made a presentation about her capabilities, services and past work experience in the realm of planning/zoning. She is a professional planner and consults with numerous municipalities on an as needed basis. She holds office hours in some locals to deal with citizen questions and concerns. P. Carlson thought having her keep office hours in Lent Township would be a good idea. G. Olson noted that since she is an "outsider", her decisions would not be influenced by relationships to potential applicants and would therefore be unbiased. K.M. Granger asked how her fees were structured. Ms. Haskamp answered without giving dollar amounts and agreed to send specifics to the Township clerk. There was considerable additional discussion relating to permits, the RTC and other issues facing the Township. The general consensus was that the Township should contract with her if at all possible. G. Olson asked how soon she could begin if she were contracted to work for the Township. She will make a presentation to the full Town Board at their next meeting. 4) Old Business Continued B. K.M. Granger raised the issue of determining which uses should be allowed, and which should be permitted as conditional and interim uses in each zoning district. She wants to work through this at the next working meeting on 12/27. She also wants to discuss the recent State Supreme Court decision on variances, review the 60-day rule, review chapters 2,3,4,5 and 15 in the MAT handbook for townships, and discuss implementation of the complaint tracking form. C. K.M. Granger noted that the mobile home ordinance and the swimming pool ordinance must be reviewed in preparation for adoption. D. Moua mobile home issue: Mr. Moua is working to have the trailer removed form his property, but there have been logistical problems. P. Carlson suggested that we send a letter to Mr. Moua in order to "move him along." M. Olson wants to make sure that we review all previous correspondence to Mr. Moua prior to sending another letter. P. Carlson made a motion to recommend the Town Board send a letter threatening a fine if the trailer is not removed within a certain time frame. Jennifer Haskamp volunteered to review all past correspondence and draft a letter. P. Carlson reiterated his motion that the Town Board take action on the matter. R. Koivisto seconded. Motion carried. E. McNichols CUP: There has been no response from Mary Ann McNichols to the letter sent to her by the Township seeking additional information relating to her conditional use permit application for a commercial dog kennel. F. Welter temporary home permit: No administrative permit has been adopted into Township regulations to cover the Welter's application. The language allowing for administrative permits is basically complete but needs to be adopted. G. The Township received a letter from Milcon withdrawing its application for a conditional use permit to operate a liquor store in the RTC. MEMBERS PRESENT LENT TOWNSHIP P. Carlson L. Levasser C. Christianson G. Olson K.M. Granger M. Olson R. Koivisto B. McKusick J. Stewart
BUDGET MEETING
The meeting was called to order at 7:00 pm by Chair Gene Olson. Also in attendance were; Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur. Public in attendance were Diane Lundeen and John Werner.
The purpose of the meeting was to set the recommended levy for fiscal year 2012.
GENERAL FUND
The remaining balance as of 12/31/10 for the general fund is $445,956.66. The proposed 2012 levy for the general fund is $195,000.00.
ROAD AND BRIDGE
The remaining balance as of 12/31/10 for the road and bridge fund is -$96,303.48. The proposed 2012 levy for the road and bridge fund is $300,000.00.
ROAD AND BRIDGE EQUIPMENT
The remaining balance as of 12/31/10 for the road and bridge equipment fund is $14,812.34. The proposed 2012 levy for the road and bridge equipment fund is $30,000.00.
FIRE
The remaining balance as of 12/31/10 for the fire fund is $67,118.56. The proposed 2012 levy for the fire fund is $230,000.00.
FIRE EQUIPMENT
The remaining balance as of 12/31/10 for the fire equipment fund is $192,815.44. The proposed 2012 levy for the fire equipment fund is $30,000.00.
BUILDING
The remaining balance as of 12/31/10 for the building fund is $80,534.73. The proposed 2012 levy for the building fund is $20,000.00.
PLANNING AND ZONING
The remaining balance as of 12/31/10 for the planning and zoning fund is $37,642.32.
PARKS
The remaining balance as of 12/31/10 for the parks fund is $1,623.91. The proposed 2012 levy for the parks fund is $0.
PROPOSED LEVY
Mike Olson moved to present the proposed 2012 levy to the public at the March 8, 2011 Annual Meeting as follows: General Fund $195,000, Road and Bridge $300,000, Road and Bridge Equipment Fund $30,000, Fire Fund $230,000, Fire Equipment Fund $30,000, Building Fund $20,000, and Parks Fund $0, for a total of $805,000. Lyle Johnson seconds. All in favor, motion carried.
Gene Olson moved to present the proposed levy to the public in the order of Road and Bridge Fund, Road and Bridge Equipment Fund, Fire Fund, Fire Equipment Fund, General Fund, Building Fund, and then Parks Fund. Lyle Johnson seconded the motion. All in favor, motion carried.
Gene Olson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 10:40 pm.
The meeting was called to order at 6:08 pm by Chair, Gene Olson. Also in attendance were: Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur. Public in attendance were Diane Lundeen and John Werner.
The Clerk and Treasurer’s summary for fiscal year 2010 were presented and reviewed by the board.
The board randomly selected claims and receipts to audit in detail and reviewed the internal controls to see that the necessary checks and balances procedures were being followed to protect the public assets.
Gene Olson moved to accept the documents presented by the treasurer and the clerk and to sign them. Lyle Johnson seconded and read the year end total of $744,200.48. All in favor, motion carried.
The Board of Audit meeting was adjourned at 7:00 pm.
The Meeting was called to order by Clerk Laura LeVasseur at 8:15 pm. The Pledge of Allegiance was recited.
Nomination of Moderator
Clerk, Laura LeVasseur asked for nominations for a moderator. Dan Lundeen nominated Mark Koran as moderator. Dave Harding nominated Gene Olson as moderator. By a hand count Mark Koran with 23 votes and Gene Olson with 62 votes, Gene Olson was chosen as the Moderator for the 2010 Annual Meeting.
Introduce Current Township Board Members
Gene Olson introduced the current Lent Township Board Members.
Minutes of the 2009 Annual Meeting
The minutes from the March 10, 2009 Annual Meeting were provided for the public to review. John Stewart moved to dispense the reading of the minutes of the 2009 Annual Meeting and to approve the minutes as provided by the Clerk. Dave Carlson seconded. By a voice vote the motion carried.
Minutes of the December 14, 2009 Special Meeting
Dave Carlson moved to dispense the reading of the December 14 Special Meeting Minutes and to approve as presented by the clerk. Dave Milles seconds. By a voice vote, motion carried.
Board of Audit Report
A copy of the Board of Audit Report was posted for the public to view. Motion was made by Doug Weekes to dispense with the reading of the 2010 Board of Audit Meeting Report held on January 26, 2010. John Stewart seconds. By a voice vote the motion is carried.
Tax Levy for 2011
General Fund
Motion was made by Dave Hardin to levy $160,000.00, seconded by John Stewart. By a voice vote the motion is carried.
Road and Bridge Fund
Motion was made by Dave Hardin to levy $320,000.00, seconded by Ruby Flowers. By a voice vote the motion is carried.
There was some discussion about which roads if any would be treated with chloride or black topped.
Road and Bridge Equipment Fund
Motion was made Jim Berneche to levy $20,000.00, seconded by Jerry Schroeder. By a voice vote the motion is carried.
Fire Fund
Motion was made by John Stewart to levy $300,000.00, seconded by Ruby Flowers. By a voice vote the motion is carried.
Fire Equipment Fund
Motion was made by Jim Berneche to levy $30,000, seconded by Joseph Manning. By a voice vote the motion is carried.
Township Building Fund
Motion was made by Dave Hardin to levy $0, seconded by Doug Weekes. By a voice vote the motion is carried.
Park Fund
Motion was made by Diana Lynn to levy $0, seconded by Troy Nelson for discussion. After discussion, Troy Nelson withdrew his second. The motion died for lack of a second.
Troy Nelson motioned to levy $3,000 to the Parks Fund, seconded by Jim Berneche. By a voice vote the motion is passed.
Gopher Bounty
Motion was made by John Stewart to abolish the $2.00 gopher bounty, seconded by Bob Cash. The motion to abolish the $2.00 gopher bounty failed by a hand count of 74 to 23.
By a hand count the motion is denied. The gopher bounty will stay at $2.00. Both the front feet and tail are required.
Publishing Lent Township Legal Notices
Motion was made by Dave Milles to leave the legal publishing’s and postings of Township Legal notices as is, seconded by Kristy Nelson. The Town Board will take into consideration what the resident’s wishes are, but the actual decision will be made by the Board at the next Board Meeting in March.
Dates of the Regular Monthly Township Meetings
Motion was made by Troy Nelson that the regular monthly meeting of the Township Board would be held at 7:00 pm on the 3rd Tuesday of each month." Seconded by John Warner. By a voice vote, the motion is carried
Next Annual Meeting and Election
Motion was made by Dave Milles that the next annual meeting will be March 8, 2011; the polls will be open from 8:00 am to 8:00 pm and the Annual Meeting to follow at 8:15 pm. Seconded by Ruby Flowers. By a voice vote, the motion is carried.
Purchase of Service Contracts
Motion is made by Rick Keller that up to $7,000 be designated at the Town Board’s discretion for purchase of Service Contracts, seconded by Doug Weekes. By a voice vote, the motion is carried.
Service Contract Requests
Refuge Network- Requesting $500
Family Pathways- Requesting $1250
Baby Blanket- Requesting $250
Senior Center
7 County Senior Federation
Chisago County Fair
Chisago County Recreation
Other Business
Public asked about posting a draft meeting agenda on the website before the day of the meeting.
Election Results
Laura LeVasseur read the election results as presented to her by the Election Judges. A total of 539 voters, 1 write in, 227 votes for Mark Koran, and 311 votes for Mike Olson.
Adjournment
Motion was made John Stewart to adjourn the meeting, seconded by Jim Berneche. All ayes, meeting adjourned at 9:15 pm.
The meeting was called to order at 9:00 am by Chairman Gene Olson. Also in attendance were Supervisor Mike Olson, Supervisor Lyle Johnson, Lent Township Building Inspector Jack Kramer, Clerk Laura LeVasseur, Kevin Warzecka and Charlie Wanha from Structural Building, Lon Lane from LJ Level Construction, and Troy Kiecker and Ben Roelike from Lake Shore Construction.
Gene stated the purpose for the meeting was because the roof did not pass final inspection and the board would like to correct the problems with the roof. A payment for the roof project cannot be made until the areas of concern are corrected.
Building Inspector Jack Kramer submitted a letter to Gene Olson stating the areas that did not pass inspection along with pictures that were taken during the inspection.
Gene suggested going through the letter item by item and discussing how the areas would be fixed.
Areas of discussion were:
• First item on the letter is that tar paper and scraps of packaging material were blocking the continuous ridge vent. Jack noted that the ridge cap needs to be removed and the vented area cleared in order to allow air flow. Kevin asked Troy if the ridge was cut open. The subcontractor stated that yes, it was cut open. Jack noted that he physically went into the attic and inspected the ridge vent and there is no air flow. Gene asked what was going to be done to fix it. Kevin noted that the ply wood can be cut back and once the area is opened up Jack will be available for inspection and make sure the area is clear. Kevin suggests replacing the ridge cap with a larger ridge cap. A 20 inch ridge cap will replace the current 14 inch ridge cap.
• South attic-roof sheathing does not appear to be properly nailed according to state building code. Jack will need supporting documentation of the proper nailing pattern or several areas of roofing will need to be removed in order to verify the nailing of the sheathing.
Lon stated that there was no notice that he needed to have an inspection for this. Jack stated that pictures needed to be supplied or a call to the inspector to come verify the nailing pattern per the IBC Code.
Random sheeting can be pulled back and tar paper pulled back to look at the nailing pattern. Gene showed a picture showing only one nail. Troy stated they went through 10 boxes of nails to put the roof on and they think they went 6 inches for the nail pattern and 7-8 inches in the field. On the gable end, the roof sheathing will be pulled back to verify nailing pattern. Jack will need to be notified before the roof is opened up so that he can see the sheathing being pulled back to inspect the nailing pattern. Jack will not charge any extra fees for these inspections. He just wants the job done properly. Kevin noted that it will take 1 to 2 weeks to get the trim. Gene noted that the subcontractor had notified Gene of problems they were having and that the contractor was to call Gene as soon as he was at the hall so Gene could speak to him. Lon stated that he did call Gene. Gene says that he never received a call and that he checked his phone logs and there is no record of Lon calling.
• The metal roof panel coverings are required to be applied to a solid or closely fitted deck as per State requirements.
Will be taken care of when the sheathing is removed to show proper nailing pattern.
• The north gable end of the roof-appears that scrap metal was used. Will need to replace with 2 z-strips. Troy noted that they ran out of materials. Kevin will order 4 pieces of z-strip to replace the current 12 inch scraps that were used.
• Roof panel was not properly nailed near the fascia area located in the front of the building near the office. Jack stated the company representative from metal sales would need to state that it is ok or not ok per manufacturers installation instructions.
Gene showed a picture of this. Troystated that he will fix this.
• Gable edge flashing –where it meets the ridge capping of the modified gable connections. The south connections and the north connections were constructed completely different. The South connections appear to cut short resulting in possible leakage. The north connections are constructed completely different and large amounts of caulking were applied to fill the open areas- Jack does not believe the connections are in accordance with the manufacturer's installation instructions.
Jack Kramer pointed out on pictures the difference in areas and the large amount of caulking that was used. Jack needs a statement from the supplier that this is ok per manufacturers suggested installation. Troy noted that the building is old, not square, and every gable end was different. Troy uses silicone to make sure it is sealed properly. Jack stated the concern is leakage in that area. Kevin asked if it was urethane or silicone used? Troy stated he thinks he used urethane. He noted that it was colored caulk that he used so it matches the roof. He used this to make sure the roof doesn't leak. Kevin will contact Scott; the representative from metal sales, to check on the manufacturers suggested installation. Gene asked if metal will be supplied to cover the hole in the roof. Troy noted that it would not leak. Kevin suggested that flashing be placed to cover the hole. Troy agreed that he would be able to do place flashing to cover the hole.
Jack Kramer provided pictures of the areas of concern. Gene noted that a mess of nails was left in the attic. The subcontractor will clean the attic area and knows that a bucket full of nails fell and they did not clean it up.
Jack noted the plumbing vents may not be installed properly and that the metal sales will need to be contacted to check on the manufacturer's suggestions.
Lon Lane from LJ Level disagrees that the sheeting needs to be removed to show proper nailing pattern. He was not aware of any inspection requirements and therefore does not believe he needs to show proof of proper nailing pattern.
Kevin will contact both Jack and Laura when the supplies are in and a time can be scheduled to meet with the contractor, building inspector, metal supplier, and a representative from Lent Township at the same time.
Lon noted that he is in disagreement with a few things, but he wants to make the township happy.
Lyle Johnson moved to adjourn the meeting. Gene Olson seconds. All in favor, meeting adjourned at 10:25 am.
The meeting was called to order at 7:00 pm by Chair, Gene Olson. Also in attendance were: Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur. Public in attendance was Mark Koran.
The Clerk and Treasurer’s summary for fiscal year 2009 were presented and reviewed by the board.
The State Auditor’s Guide was used as a compliance check list.
Mike Olson moved to accept the documents presented by the treasurer and the clerk and to sign them. Lyle Johnson seconds. All in favor, motion carried.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, motion carried. Meeting adjourned at 9:22 pm.
BUDGET MEETING
The meeting was called to order at 7:00 pm by Chair Gene Olson. Also in attendance were; Supervisor Lyle Johnson, Supervisor Mike Olson, Treasurer Pam Olson, and Clerk Laura LeVasseur. Public in attendance were Mark Koran, Dave Milles, and Bob Schule.
The purpose of the meeting was to set the recommended levy for fiscal year 2011.
GENERAL FUND
The remaining balance as of 12/31/09 for the general fund is $348,223.87. The proposed 2011 levy for the general fund is $160,000.00.
ROAD AND BRIDGE
The remaining balance as of 12/31/09 for the road and bridge fund is -$90,996.16. The proposed 2011 levy for the road and bridge fund is $320,000.00.
ROAD AND BRIDGE EQUIPMENT
The remaining balance as of 12/31/09 for the road and bridge equipment fund is $116.96. The proposed 2011 levy for the road and bridge equipment fund is $20,000.00.
FIRE
The remaining balance as of 12/31/09 for the fire fund is $74,431.24. The proposed 2011 levy for the fire fund is $300,000.00.
FIRE EQUIPMENT
The remaining balance as of 12/31/09 for the fire equipment fund is $198,134.54. The proposed 2011 levy for the fire equipment fund is $30,000.00.
BUILDING
The remaining balance as of 12/31/09 for the building fund is $19,715.53. The proposed 2011 levy for the building fund is $0.
PLANNING AND ZONING
The remaining balance as of 12/31/09 for the planning and zoning fund is $56,578.78. The proposed 2011 levy for the planning and zoning fund is $0.
PARKS
The remaining balance as of 12/31/09 for the parks fund is $895.44. The proposed 2011 levy for the parks fund is $0.
PROPOSED LEVY
Lyle Johnson moved to present the proposed 2011 levy to the public at the March 9, 2010 Annual Meeting as follows: General Fund $160,000, Road and Bridge $320,000, Road and Bridge Equipment Fund $20,000, Fire Fund $300,000, Fire Equipment Fund $30,000, Building Fund $0, and Parks Fund $0, for a total of $830,000. Mike Olson seconds. All in favor, motion carried.
Mike Olson moved to hold a Special Meeting on Thursday, February 18, 2010 at 6:00 pm to discuss any changes to the LS Power Plant Agreement. Lyle Johnson seconds. All in favor, motion carried.
Laura will post a notice on Wednesday at the 3 posting places and put a notice on the website.
Lyle Johnson moved to adjourn the meeting. Gene Olson seconds. All in favor, motion carried. Meeting adjourned at 9:07 pm.
The meeting was called to order at 6:00 pm by Chair Gene Olson. Also present were Supervisor Mike Olson and Clerk Laura LeVasseur. Absent was Supervisor Lyle Johnson.
The Pledge of Allegiance was recited.
Gene Olson stated the purpose of the meeting was to review, discuss, and act on the revised development agreement between the Town, County, and Sunrise River Energy, LLC. Since the Agreement no longer exists, there would be no actions taken.
Mike Olson moved to adjourn the meeting. Gene Olson seconds. All in favor, motion carried.
Meeting adjourned at 6:03 pm.
The meeting was called to order by Chair Gene Olson at 6:00 pm. Also present were: Chisago County Assessor Patrick Poshek, Chisago County Assessor Chase Peloquin, Supervisor Lyle Johnson, Supervisor Mike Olson, and Clerk Laura LeVasseur. All Supervisors signed the Equalization Certificate Form.
Chisago County Assessor, Patrick Poshek, explained to the public that the purpose of the meeting was to provide a fair method to spread taxes payable in 2011. The first step in the appeal process is to attend the Local Board of Equalization, next would be to attend the County Board of Equalization and following that would be to go to small claims. Assessments are based on the sales period of October 2008 to the end of September 2009.
County Assessor Chase Peloquin presented one request for valuation review. Keith Keocher spoke with Chase and is requesting his property be lowered because he is stating that most of his land is not build able.
Right now the valuation of his property is at $27,550. Gene Olson moved to reduce the valuation of Mr. Keocher property to $24,500. Mike Olson seconds. All in favor, motion carried.
There were no home owners present for the meeting.
Lyle Johnson moved to adjourn the meeting. Mike Olson seconds. All in favor, meeting adjourned at 6:19 pm.
BUDGET
The meeting was called to order at 7:00 pm. In attendance were Supervisor Gene Olson, Supervisor Lyle Johnson, Supervisor Larry Peterson, Treasurer Pam Olson, and Clerk Laura LeVasseur.
Public in attendance were Jim Berneche and Mike Olson.
The purpose of the meeting was to hold the annual board of audit meeting and budget meeting for fiscal year 2010.
General Fund: The remaining balance in general fund is $284,343.60. The proposed 2010 levy for the general fund $195,000.
Road and Bridge: The remaining balance in Road and Bridge Fund is -$66,051.05. Proposed 2010 levy $280,000.
Road and Bridge equipment: The remaining balance in Road and Bridge Equipment Fund is $64,737.44 Proposed 2010 levy $15,000.00.
Fire: The remaining balance in Fire Fund is $6,113.76. Proposed 2010 levy $275,000.00.
Fire Equipment: The remaining balance in Fire Equipment Fund is $194,817.12. Proposed 2010 levy $0.
Building: The remaining balance in the Building Fund is $21,164.50. Proposed 2010 levy $10,000.00.
L. Peterson moved to present this budget to the public at the annual meeting on March 10, 2009. $775.000.00 L. Johnson seconds. All in favor, motion carried.
Planning and Zoning: The remaining balance for Planning and Zoning fund is $28,920.56. The proposed levy for 2010 is $0.
Parks: The remaining balance for Parks Fund is $575.44. The proposed levy for 2010 is $0.
BOARD OF AUDIT MEETING
The Clerk's and Treasurer's summary for fiscal year 2008 were reviewed and signed by the board.
L. Peterson moved to adjourn the meeting at 8:35 pm. L. Johnson seconds. All in favor, motion carried.
Fund |
2010 Recommended Levy |
General Fund (100) |
$195,000.00 |
Road and Bridge Fund (200) |
$280,000.00 |
Road and Bridge Equipment Fund (201) |
$15,000.00 |
Fire Fund (202) |
$275,000.00 |
Fire Equipment Fund (203) |
$0 |
Building Fund (205) |
$10,000.00 |
Planning and Zoning (225) |
$0 |
Parks Fund (230) |
$0 |
Total suggested levy for 2010 |
$775,000.00 |
Chairman, Gene Olson called the meeting to order at _9:50_p.m. The Board reviewed the election results and certified the results to be correct. The March 10, 2009 Township Election resulted in the following for newly elected officials:
Supervisor A:
Gene Olson = 208
Write Ins = 14
Blank = 21
Supervisor B:
Larry Peterson = 48
Jim Berneche = 32
Mike Olson = 163
Write Ins = 0
Blank = 0
Treasurer:
Pam Olson = 211
Write Ins = 8
Blank = 24
Absentee Votes: 7
Total Number of Voters: 243
Total number of new registers: 4
Lyle Johnson made a motion to accept the results of the election as correct.
Gene Olson seconded the motion. All ayes. Motion passed.
Gene Olson made a motion to adjourn the meeting.
Lyle Johnson seconded the motion. Meeting adjourned at _9:53_p.m.
The meeting was called to order by Planning and Zoning Member Phil Carlson. Other Planning and Zoning Members in attendance were; Bea McKusick, John Stewart, and Kim Marie Granger. Board members present were; Chair Gene Olson, Supervisor Lyle Johnson, Supervisor Mike Olson, and Clerk Laura LeVasseur.
The purpose of the meeting is so that the Lent Township Supervisors could meet publicly with the Planning and Zoning Members to discuss the proposed LS Power Plant.
Kim Granger moved to approve the minutes of the October 14, 2009 Planning and Zoning Meeting. John Stewart seconded. All in favor, motion carried.
Assistant County Assesor Patrick Poshek presented data to show how the proposed power plant would effect property taxes. There were many comments from the public. Lent Township Treasurer Pam Olson stood up to remind everyone that as far as property taxes go, the citizens of Lent Township set the Township budget every year at the annual Town Meeting.
Ken Herbst from the US Water Services in Cambridge gave presentation on waste water. There were a few public comments about the discharge.
Bobby Kasper from St Paul Trans and Labor Union and Harry Melander from St. Paul Building Trades Association talked about the need for construction jobs and that this plant would provide that.
Senator Rick Olseen was also in attendance and spoke about the proposed power plant. There were many public comments while Senator Olseen tried to speak. Phil Carlson closed the public comment.
KimMarie Granger moved to adjourn the meeting. Bea McKusick seconded. All in favor, motion carried. Meeting adjourned at 8:56 pm.
The meeting was called to order at 7:05 by Planning and Zoning Chair Con Christiansen. Also in attendance were Planning and Zoning Members; Phil Carlson, John Stewart, and KimMarie Granger. Board members present were: Supervisors Gene Olson, Lyle Johnson, and Mike Olson and Clerk Laura LeVasseur.
There were many public in attendance.
Phil Carlson moved to approve the minutes of the November 9, 09 Joint Planning and Zoning and Board Meeting Minutes. KimMarie Granger seconded. All in favor, motion carried.
Con Christiansen presented and read the recommendations that were received from the public. There were many comments to all of the recommendations. Con noted that the board would take all comments and recommendations in to consideration.
Troy Gilchrist noted that the most recent draft Developers Agreement should be on the Lent Township website by the end of the week. Troy also noted that if the board does vote on the developers agreement on Tuesday December 15, 2009 and then Chisago County changes anything on the developers agreement, that the agreement would have to come back to Lent Township to be approved.
Troy commented on the escrow agreement for LS Power. Troy stated the money from the previous agreement is gone and is proposing an additional $20,000 to take care of the rest of the attorney fees.
Lyle Johnson moved to allow Supervisor Gene Olson to sign the escrow agreement. Mike Olson seconds. All in favor, motion carried.
John Stewart moved to adjourn the meeting. Phil Carlson seconds. All in favor, motion carried. Meeting adjourned at 8:57 pm.
Called to order at 7:05 p.m. The purpose of this meeting was to hold the annual Board of Audit meeting for the 2009 budget. In attendance were Supervisors Gene Olson, Dave Milles, Larry Peterson, Treasurer Pam Olson; and Clerk Roxanne Kahler. Public in attendance were Brian Randt and Mike Olson. General Fund (100) The remaining balance in this fund is $207,360.54. The levy for FY 2008 was $175,000.00. The recommendation for FY 2009 is $185,000.00. Deposits being held in the General fund are: Town Hall damage deposit, LG555 Funds (gambling), Driveway & Culvert Deposit, and Plat Incidentals. Available in the General fund is $198,699.00 for expenses. Road and Bridge (200) The remaining balance in this fund is $33,798.11. The levy for FY 2008 was $235,000.00. The recommendation for FY 2009 is $275,000.00. Project on Erie Lane is estimated to be $200,000.00 for 2008 and in 2009 half of Lyons Ave. will be $100,000.00. Road and Bridge Equipment (201) The remaining balance in this fund is $59,220.10. The levy for FY 2008 was $20,000.00. The recommendation for FY 2009 is zero. Fire Department Fund (202) There was a remaining balance of $0.00 from FY 2007. The levy for FY 2008 was $300,000.00. The operating budget will be $114,381.00. Construction loan is paid out of this fund, roughly $173,000.00. The Relief Association is to be paid from this fund, estimated $7100.00. The recommendation for FY 2009 is $330,000.00. Fire Equipment Fund (203) The remaining balance for this fund is $132,414.25. The levy for FY 2008 was $60,000.00. The recommendation for FY 2009 is zero. Township Building Fund (205) The money remaining in this fund is $22,378.40. There is also 1 certificate in the amount of $50,233.36 in this fund. The levy for FY 2008 was zero. The recommendation for FY 2009 is zero. Planning and Zoning Fund (225) The remaining balance for this fund is $11,359.04. The recommendation for FY 2009 is zero. Parks Fund (230) The remaining balance for this fund is -$13,068.00. The recommendation for FY 2009 is zero. Publications – Legal Need to take a look at the three publications to see if they are all needed as the cost is going higher and as there are more requirements to be published. Suggestion was made to publish one listing for set meetings throughout the year. Chisago County Press $1,708 Post Review/Scotsman $3,186.00 Motion G. Olson made a motion to accept the suggested proposed budget for 2009.
Milles seconded. Motion passed. Auditing the Books All supervisors, the treasurer and the clerk looked at the figures for 2007. The books were signed by all supervisors, the treasurer and the clerk after inspection. Milles made a motion to adjourn. Peterson second. Motion passed. Meeting adjourned at 9:00 p.m. |
The 2008 Lent Township Annual Meeting was called to order at 8:15 by Clerk Roxanne Kahler. The pledge of allegiance was recited.
NOMINATION OF A MODERATOR
Mike Olson nominated Gene Olson for the Moderator. Don Mudrick seconded the nomination. There were no other nominations for moderator. By a voice vote, Gene Olson was chosen as the moderator for the 2008 Lent Township Annual Meeting.
The Lent Township Board was introduced to the persons attending the meeting.
TOWN LOGO CONTEST
Treasurer Pam Olson presented the new Lent Township logo. The winner was Michelle Johnson from North Branch. Michelle was given a $100 check.
CHISAGO COUNTY COMMISSIONER
Chisago County Commissioner Lynn Schultz spoke for a few minutes on what’s happening at the County.
READING THE MINUTES OF THE 2007 ANNUAL MEETING
The minutes were provided to the public for review. Lyle Johnson moved to approve the minutes of the 2007 Annual meeting as read by Clerk, Roxanne Kahler, seconded by Jayne Leight. By a voice vote, the motion is passed and the minutes are approved as read.
READING OF THE MINUTES OF THE LENT TOWNSHIP BOARD OF AUDIT
Motion was made by John Stewart to dispense with the reading of the 2008 Board of Audit Meeting report held February 12, 2008, seconded by Lyle Johnson. A copy of this report was posted during the day for inspection. By a voice vote, the motion was passed.
PUBLISHING LEGAL NOTICES
This was discussed at the last Annual Meeting and while the Lent Town Board will take into consideration what the Township Residents wishes are, the actual decision is a board decision and will be made a the regular Board Meeting on March 18, 2008. Last year’s legal publications were: The Chisago County Press, the Scotsman, and the Post Review.
TAX LEVIES FOR 2009
GENERAL FUND
The remaining balance at the end of 2007 was $207,360.54. The levy for FY 2008 was $175,000.00. The board recommends $185,000.00. Motion made by Jayne Leight to levy $185,000.00, seconded by Phil Carlson. By a voice vote, the motion was passed.
ROAD AND BRIDGE FUND
The remaining balance at the end of 2007 was $33,798.11. The levy for FY 2008 was $235,000.00. The recommendation for FY 2009 is $275,000.00. Motion was made by Dave Carlson to levy $275,000.00, seconded by John Stewart. By a voice vote, the motion was passed.
ROAD AND BRIDGE EQUIPMENT FUND
The remaining balance at the end of 2007 was $59,220.10. The levy for 2008 was $20,000.00. The recommendation for FY 2009 is zero. Motion was made by Dave Carlson to levy $0, seconded by Ruby Flowers. By a voice vote, the motion was passed.
FIRE FUND
The remaining balance at the end of 2007 was $0. The levy for FY 2008 was $300,000.00. The recommendation for FY 2009 is $330,000.00. Motion was made by Jayne Leight to levy $330,000.00, seconded by Ed Leight. By a voice vote, the motion was passed.
FIRE EQUIPMENT FUND
The remaining balance at the end of 2007 was $132,414.25. The levy for FY 2008 was $60,000.00. The recommendation for 2009 is zero. Motion was made by Ruby Flowers to levy $0, seconded Ed Leight. By a voice vote, the motion was passed.
TOWNSHIP BUILDING FUND
The remaining balance at the end of 2007 was $22,378.40. There is one certificate in the amount of $50,233.36 in this fund. The levy for FY 2008 was $0.00. The recommendation for FY 2009 is zero. Motion made by Dave Carlson to levy $0, seconded by Ed Leight. By a voice vote, the motion was passed.
PLANNING AND ZONING FUND
The remaining balance at the end of 2007 was $11,359.04. There was not a levy for FY 2008. The recommendation for FY 2009 is zero. Motion made by Laurie Peterson to levy $0, seconded by Ed Leight. By a voice vote, the motion was passed.
PARK FUND
The remaining balance at the end of 2007 was -$13,068.00. There was not a levy for FY 2008. The recommendation for FY 2009 is zero. Motion made by Ruby Flowers, seconded by Ed Leight. By a voice vote, the motion was passed.
TOTAL TAX LEVY FOR THE YEAR 2009 IS $790,000.00.
| Fund 2009 Levy | |
| General Fund | $185,000.00 |
| Road and Bridge Fund | $275,000.00 |
| Road and Bridge Equipment Fund | $0.00 |
| Fire Fund | $330,000.00 |
| Fire Equipment Fund | $0.00 |
| Township Building Fund | $0.00 |
| Planning and Zoning Fund | $0.00 |
| Park Fund | $0.00 |
| Total | $790,000.00 |
GOPHER BOUNTY
Motion by Don Price to leave bounty as is, $2.00 for a pocket gopher, seconded by Ron Chelberg. The front feet and tail are required for each bounty. The total bounty paid for 2007 was $1762.00. By a voice vote, motion was passed.
DATE OF THE REGULAR MONTHLY TOWNSHIP MEETING
Motion by Bernice Woods, that the regular monthly meeting of the Township Board be held on the 3rd Tuesday of the month. The bills are audited and paid beginning at 7 p.m. and the business meeting will begin immediately following, seconded by Phil Carlson. By a voice vote, the motion was passed.
NEXT ANNUAL MEETING AND ELECTION
Motion made by Jayne Leight that at the next annual meeting on Tuesday, March 10, 2009, the polls will be open from 10:00 a.m. to 8:00 p.m. and the business meeting to follow at 8:15 p.m., seconded by Ed Leight. By a voice vote, motion was passed.
PURCHASE OF SERVICE CONTRACTS
Motion is made by Phil Carlson that up to $7,000 be designated at the Town Board’s discretion for purchase of service contracts, seconded by Ruby Flowers. By a voice vote, the motion is passed.
COMMUNITY SERVICE ORGANIZATIONS
Steve Martin, Director, from Family Pathways, presented some information about what Family Pathways does. Help provide food, work with 7 seniors, help grocery shop, go to church, work with youth and special needs children.
Laurie Johnson, from the Refuge network, helping victims of domestic violence. Donations make up 60% of their funding. Provides housing, crisis help line, support groups.
Marge Burns, works with New Pathways, works with families with children that are homeless. They provide case management, and assistance training for jobs, independent living skills, GED prep. Located in Cambridge and Brainerd.
Jeremy Kalin, State Representative, commented on the Help America Vote Act, annexation, and the transportation bill.
Matt Howard from the Forest Lake Youth Service Bureau, presented information from the Bureau. Helped 6 youth from Lent Township, 10 kids after school prevention services, 14 parents came for support meetings.
ELECTION RESULTS
154 total votes:
Lyle Johnson - 77
Larry Peterson - 47
Andy Zuercher - 18
Jim Berneche - 9
John D. White - 3
ADJOURNMENT
Ed Leight moved to adjourn the meeting, seconded by Dick Stephen. All in favor, meeting adjourned at 9:50 pm.
Meeting was called to order by Stacy Mayor, John Daher at 7:00 p.m. Also present were Robert Wilson, Tony Olivolo, Katie Downey, Gene Olson, Roxanne Kahler, Dave Milles, Larry Peterson, and Lyle Johnson.
The purpose of the special meeting to discuss the possibility of the orderly annexation of eight (8) parcels.
They agreed on the following parameters:
Both the board and the council feel the annexation of the land into the city is in the best interest of the community overall.
The attorney for the Township will prepare a draft annexation agreement for review by the city's attorney. After the attorneys have come to an agreement, the draft will be presented to the city and township. A meeting will be scheduled to assure details are satisfactory to both entities.
T. Olivolo moved to adjourn meeting. Seconded by R. Wilson. T. Olivolo, R. Wilson, and J. Daher vote yes. Motion approved.
L. Peterson moved to adjourn meeting. D. Milles seconded. L. Peterson, D. Milles, and G. Olson vote yes. Motion approved.
Meeting was adjourned at 7:55 p.m.
Meeting was called to order at 6:00 p.m.
Those present were County Assessor John Keefe, Greg Carlson, Lyle Johnson, Dave Milles, and Gene Olson.
Assessor reported that from September 2006 to April 2007, there have been 19 sales in Lent and 9 bank sales. October 2006 to October 2007 period had 16 sales. Assessor gave a breakdown on tax information. Market Value is based on current sales. Limited market value and actual market value will be the same after 2010. Assessor also noted that if collections don’t come in as expected, it might affect our budget. Also noted our fire station will be paid off in 2012.
Assessor reminded all present that if they were not satisfied here tonight, they could make an appointment to appear at the County Equalization meeting on June 16.
Questions from Public:
Art Olive asked how was market value figured? Assessor explained and Mr. Olive was satisfied.
Dave Milles: Withdrew
Don Perron requested reduction in total valuation because of condition of structures and some have been removed. Assessor to review and re-evaluate. Gene Olson moved to reduce valuation by $8,600. Dave Milles seconded. Motion approved.
Jerome Perron asked could you build on a 5 acre lot on Iris Avenue. Was told to apply for a building permit and the process will start from there to see if he is able to build or not. Jerome Perron also asked on a 30 acre parcel on the Jurek Farm; wanted to know how it was valued. Assessor told him it was at the market rate of approximately $4,200 per acre for farm land. Gene Olson moved to hold as is. Dave Milles seconded. Motion passed.
Tenny Anderson asked why the county value was $330,500 when she had it on the market for 4 months at $300,000 and didn’t get a buyer. Lent Board recommended a $17,000 reduction in value and she left satisfied. Dave Milles moved to reduce valuation by $17,000. Lyle Johnson seconded. Motion passed.
Connie and Dave Thorp left with no questions. All had been previously answered. Dave Milles moved for no change. Gene Olson seconded. Motion passed.
Letter was received from Monica Frischkorn. Question about increased valuation. Assessor stated he couldn’t see into the basement, so he assumed it was finished. Also added central air. Assessor was informed that the lower level was not finished and general condition of the home is getting poorer. Lent Board recommended a $17,000 reduction. Dave Milles moved to reduce valuation by $17,000. Lyle Johnson seconded. Motion passed.
Letter was received from Carl and Shannon Kratzke asking for a reduction in value because of falling general market and oak wilt problems on their property. Lent board recommended no adjustment.
Total Township Market value is $338,486,900.00. New improvements for 2007 total $1,679,200.00.
Dave Milles moved to adjourn meeting. Lyle Johnson seconds. Motion passed. Meeting adjourned at 7:45 p.m.
Meeting was called to Order by Mayor of Stacy, John Daher, at 7:30 p.m.
In attendance were John Daher, Robert Wilson, Tony Olivolo, Barbara Avalos, Mel Aslakson, Peter Tiede, Gene Olson, Roxanne Kahler, Lyle Johnson, Dave Milles, Anne Thom, Pam Olson, Mike Olson, Carolyn Carr Latady, Jim Berneche, Jim Kultala, Mike Willcoxen, and Sandra Knight.
Purpose of the Special Meeting is to discuss the orderly annexation agreement between Lent Township and the City of Stacy.
Member, Mel Aslakson, stated there was a possible conflict of interest, so he vacated his seat.
The Council and the Town Board discussed and agreed to the changes to the Resolution. The changes will be made by Lent Township Attorney, Peter Tiede.
John Daher moved to set a joint Public Hearing for May 27, 2008, at 6:00 p.m. to take public comment on the orderly annexation resolution and to hold a Special Meeting immediately following the public hearing possibly to take action on the Public Hearing, also that the cost of the notification be shared between Lent Township and the City of Stacy. Seconded by Barbara Avalos. J. Daher, B. Avalos, T. Olivolo, and R. Wilson voted yes. Motion approved.
Lyle Johnson moved to concur with Mayor Daher’s motion. Seconded by Dave Milles. L. Johnson, D. Milles, and G. Olson, voted yes. Motion approved.
The Township Clerk and the City of Stacy Clerk will coordinate the publication and mailing of the notice.
T. Olivolo moved to adjourn. B. Avalos seconded. T. Olivolo, B. Avalos, R. Wilson, and J. Daher voted yes. Motion approved.
L. Johnson moved to adjourn. Seconded by D. Milles. L. Johnson, D. Milles, and G. Olson voted yes. Motion approved.
Meeting was adjourned at 8:45 p.m.
Meeting was called to order at 7:05 by Chair Gene Olson. Also present were Attorney, Peter Tiede, Supervisor, Lyle Johnson, Supervisor Dave Milles, and Clerk, Roxanne Kahler.
The Pledge of Allegiance was recited.
Gene Olson reviewed the meeting agenda. Meeting is intended to end at 9:00 p.m. If not all matters are handled, another meeting may be scheduled.
Gene Olson moves to appoint Ms. Monica (Abress) Frischkorn as the moderator. Lyle Johnson seconds. All in favor, Aye. Motion approved.
Lyle Johnson moves to accept the Meeting Agenda. Dave Milles seconded with some additions of introducing motions under the supervisor comments, even though the board may not take action on these motions. Mr. Milles also requested to take public comments. Lyle Johnson denies the motion with the changes. Gene Olson motions to approve the regular meeting agenda with no changes. Johnson, Aye, Olson, Aye, Milles, Aye. Motion passed unanimously.
Attorney, Peter Tiede, was introduced.
Monica Frischkorn was introduced as moderator. She then asked Dave Milles to speak.
Mr. Milles did not want to talk and instead called Gene Olson to speak.
Gene Olson read a letter given to him by Mr. Milles.
Dave Milles stood up and admitted giving the letter to Gene. Milles also read the notice that he sent out to residents in Lent.
Lyle Johnson stood up and spoke.
The meeting was then turned to the Public for comments. There were many questions and comments for the board from the public.
Dave Milles resigned from the board.
The Township will be seeking applications for appointment to the Lent Township Board of Supervisors. There are two years left on Mr. Milles term. The Board will appoint a supervisor now. This person will run until March of 2009. The elected supervisor in March will then run for one year.
Gene Olson asked Mr. Milles for his keys for the building.
Peter Tiede, the Township Attorney, asked Mr. Milles to date his resignation.
Lyle Johnson moved to adjourn meeting. Gene Olson seconded. Motion approved.
Meeting was adjourned at 8:42 p.m.
Meeting was called to order at 9:10 a.m. by Chair Gene Olson. Also present were Lyle Johnson, Pam Olson, Laura LeVasseur, Lawrence Peterson, and Dave Milles.
The purpose of the Special Meeting is to review applications for the vacant Supervisor position, the Clerk job description and applications, and a mid year review for Maintenance employee. The maintenance employee review will be closed to the public. The meeting will also include discussing advertising and set a date for a possible review of clerk position applicants.
There were four applications sent in for the Supervisor position. Two applications were mailed to Lent Town Hall, one was hand delivered, and the other was personally delivered to Gene Olson’s house. The Supervisor position would begin in July and would run until next election in March. After reviewing the applications, Lyle Johnson moved to appoint Mark Rustin. Gene Olson seconds for discussion.
After several minutes of discussion, Lyle Johnson withdrew the motion to appoint Mark Rustin to the Supervisor position. Lyle Johnson moved to appoint Lawrence Peterson to the vacant Supervisor seat. Gene Olson second. Motion passed.
Lyle Johnson and Gene Olson made changes to the Clerk job description: maintain Township office and maintain Township website. They will be putting together an application packet and job description for the Clerk position.
The meeting was then closed for the maintenance employee review.
Gene Olson moved to adjourn meeting. Lyle Johnson seconds. Motion passed.
Meeting was adjourned at 10:40 a.m.
Meeting was called to order at 6:30 by Chair G. Olson. The purpose of the Special Meeting is to review the Compensation Fee Schedule for 2009.
Changes to the fee schedule are listed below.
There will be no changes made to the Supervisor wages. No changes will be made to the mileage reimbursement except as changed by the 2009 Federal guidelines.
L. Peterson moved to increase the Treasurer’s pay from $15.00 per hour to $16.00 per hour. L. Johnson seconds. All in favor, motion carried.
No changes will be made to the Clerks pay or the Deputy Clerks pay.
No changes will be made to the Custodian wages.
No changes to the Maintenance Employee wages.
L. Peterson moved to keep the election judge pay at $11.50, but also noted that lunches will no longer be provided by the Township. L. Johnson seconds. All in favor, motion carried.
L. Johnson moved to raise the Hall Event Custodian wages to $105.00 per event and $14.00 per hour over 7 ½ hours. L. Peterson seconds. All in favor, motion carried.
No changes will be made to the driveway inspector pay.
No changes will be made to the Casual Employee pay.
No changes made to the Planning Commission pay.
No changes will be made to the Park Committee.
L. Johnson moved to pay the Board of Adjustment at a rate of $25.00 per meeting, $.585 for mileage, and $15.00 for site inspections. G. Olson seconds. All in favor, motion carried.
No changes will be made to the Hall Rental rates.
G. Olson moved to adjourn meeting. L. Johnson seconds. All in favor, motion carried.
Meeting adjourned at 6:57 pm.